Decisions

To approve the reviewed rent of the above property leased to K J Buchanan & Co Ltd assigned to Guildford Tyre Company Limited.

In accordance with the Second Schedule of the lease, the passing rent of £24,000 has been reviewed and it is proposed to increase it to £25,000 for the period from 24th June 2021 to 23rd June 2026.

A memorandum will be endorsed on the lease recording this review.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

To approve the purchase of:
21 Drodgers Close
Bramley
Guildford
Surrey
GU5 0AA

(formerly owned by Guildford Borough Council).

The property will form part of the HRA stock and the purchase will be funded from the HRA.

Natural England has issued updated guidance covering the delivery of new Suitable Alternative Natural Greenspaces (SANGs). The previous guidance forms part of the Thames Basin Heaths Special Protection Area Avoidance Strategy 2017 Supplementary Planning Document (SPD) as it is included in Appendix 4 of the SPD. In order to ensure the SPD remains up to date, the existing guidance will be deleted and replaced with a link to the new guidance on the Council’s website.

The Council has received a request to grant an access licence over Shalford Common at Dagley Lane.

The licence will be granted to Surrey County Council, The Quadrant, 35 Guildford Road, Woking, GU22 7QQ

The Grantees have agreed to pay £65 per day (8 day licence) plus the Council’s costs.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information.

The Council’s tenant of the above property has requested that they be given licence to allow the assignment of Land at Send Barnes Lane which includes Villages Medical Centre.

Primary Health Investment Properties Limited (The Tenant) wish to assign their lease to PHP SPV Limited (The Assignee) as per clause 38 of the lease dated 18 March 2002. In accordance with the Council’s General Disposal Consent powers, the proposed assignment provides the ‘best consideration reasonably obtainable’ where at the time of assignment the remaining term exceeds seven (7) years.

The Council cannot unreasonably withhold or delay consent for such assignment.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information.

That Cllr Ruth Brothwell be appointed to the Guildford Poyle Charities as Trustee until May 2023.

Contract Award

Contract Value: £924,455.00

Successful Company: AECOM

Contract Start: September 2021

Contract End: Completion of Services

A review of the CCS RM3741 Project Management and Full Design Team Services framework revealed that AECOM were offering the best rate and offered a Direct Award route based on the circumstances of the project requirements.

To approve the grant of the lease of the First Floor Floor office unit at Building 2, The Billings, Walnut Tree Close, Guildford GU1 4UL to Overdrive Digital Limited in line with the following terms and conditions:

The lease to be granted for a term of 5 years commencing 13th October 2021. The lease will contain a Tenant only option to break to determine the lease on the second and fourth anniversaries of the term, on giving not less than six months prior written notice.

The rent will be £44,644 pa. The rent will be payable quarterly in advance and exclusive of service charge, insurance rent, business rates and VAT.

The tenant will be granted an initial rent free period of two months from the date of the lease commencement. If the Tenant does not operate the first Option to Determine the lease (i.e. On the second anniversary of the Term), they will be granted a further two months’ rent free commencing on the second anniversary of the term.

The lease is to be granted on full repairing and insuring terms with the Tenant having direct responsibility for the maintenance and upkeep or their demise and indirect responsibility by way of a service charge for maintenance and upkeep of the building. The external repairs and maintenance element of the service charge only is to be capped at £1,450 plus VAT subject to annual increases in line with RPI.

The tenant is to provide 6 months’ rent plus a sum equal to VAT as a security deposit.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

Delegated approval has been granted to sign a new contract with Ethos Environmental Planning Ltd (‘EEP’) to provide updated capital costs for provision of off-site open space of each typology included in Policy ID6 of the emerging Local Plan: Development Management Policies DPD (“the LPDMP”), based on standard rates. Following completion of this project, EEP may also be required under the same contract to provide updated costs for maintenance of existing open space of the typologies covered by Policy ID6.
Officers previously commissioned EEP to produce the Council’s Open Space, Sports and Recreation Assessment (OSSRA) which was published in 2017; the updated figures will supersede the costs for open space provision and maintenance published in that document.

The Council’s tenant, Surrey Hills Removal who occupy The Hub, Thornberry Way have requested that they are given a licence to allow them to carry out the following alterations at the above property.

The works include the installation of a mezzanine floor on top of existing office/kitchen to create first floor offices and second floor open storage area. A stairwell from the warehouse will be created to provide access to the new areas.

There will be a requirement for the tenant to remove the alterations at the end of their lease.

The Council cannot unreasonably withhold or delay consent for such alterations.

If you have any queries, then please contact Simon Goldsworthy who will be happy to provide further information.