The Council's existing licensing agreement for
use of Unit4 ERP ("Business World") expires on 30th May 2023. To
continue using this system as the Council's Finance and HR/Payroll
platform, a new licensing agreement needs to be agreed.
Decision type: Key
Reason Key: Expenditure > £200,000;
Decision status: Recommendations Approved
Wards affected: (All Wards);
Notice of proposed decision first published: 18/04/2023
Decision due: 13 Jun 2023 by Lead Specialist for ICT
Lead member: Lead Councillor for Engagement and Customer Services
Lead director: Joint Strategic Director - Community and Wellbeing
Contact: James Beach James Beach, ICT Email: james.beach@guildford.gov.uk.
Consultation process
(c) Officers:
Phill Nathan (Procurement Specialist)
Comments: Procurement advice was provided
Alex Awoyomi (Specialist - Legal (Solicitor Planning))
Comments: Legal advice was provided
Ciaran Ward (Information Governance Officer)
Comments: Data Protection advice was provided
Peter Vickers (Head of Finance and Chief Finance Officer (Section
151))
Comments: Acceptance of liability and insurance levels
Source of authority to take decision: Council Constitution dated 1st April 2023, Part 3, Page 3-42, paragraph 2(c): GENERAL DELEGATION TO ALL JOINT STRATEGIC DIRECTORS AND SERVICE LEADERS 2. To undertake the day-to-day management and operation of staff reporting to them and of the premises and services for which they are responsible in accordance with the policies and procedures laid down by the Council, including: (c) entering into contracts (in consultation with the relevant Lead Councillor where the value is above £200,000), memoranda of understanding or other arrangements
Authority / Delegation: Council Constitution dated 1st April 2023, Part 3, Page 3-42, paragraph 2(c): GENERAL DELEGATION TO ALL JOINT STRATEGIC DIRECTORS AND SERVICE LEADERS 2. To undertake the day-to-day management and operation of staff reporting to them and of the premises and services for which they are responsible in accordance with the policies and procedures laid down by the Council, including: (c) entering into contracts (in consultation with the relevant Lead Councillor where the value is above £200,000), memoranda of understanding or other arrangements