Decisions

Approval for Gleeds Management Services and Markides Associates to undertake Stage 2 of GER Programme as Transportation Consultant. Contract start date 1.8.21.

As per Executive approval to proceed to Stage 2 and approval of Stage 2 budget, May 2021.

COMMENTS ON PROCUREMENT AND AWARD DECISION:
The requirement is for a historical data set, the RFQ was issued on a price only basis.
Evaluation and moderation has been conducted in line with GBC guidance and both evaluators have no conflicts of interest.
Due to the specialist nature of the RFQ there were limited submissions (2 responses received)
Both bidders submitted compliant responses to the mandatory and discretionary exclusion grounds.
Award is recommended to Citi Logik Limited who have received the below score
Commercial 100% (Rank 1 of 2)

To serve a written notice to terminate the lease at 46 Moorfield Road, Slyfield Industrial Estate, GU1 1RU on the terms set out below.

The current lease is contracted out of Part II of the Landlord and Tenant Act 1954 (the Act) and therefore does not require any statutory notices.

The lease requires a written notice, 6 months in advance of the date the contractual term is due to expire. This lease has a rolling break option whereby the earliest the break notice can be served is 27th November 2021 meaning vacant possession is obtained on 27th May 2022.

The project board have requested that notice is served at the earliest opportunity to facilitate the Weyside Urban Village Redevelopment Project.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

Contract Award

Contract Value: £249,750 (Stage 1)

Successful Company: BDP

Contract Start: October 2021

Contract End: TBA

To approve the reviewed rent of the above-mentioned property, leased to Hi-Speed Services Limited.

In accordance with Schedule 4 of the lease dated 05 June 2016, the passing rent of £199,475 has been reviewed and it is proposed to increase it to £222,500 per annu.

A memorandum will be endorsed on the lease recording this review.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

To approve a virement of £45,000 from the Capital Contingency fund to provide a capital grant towards the purchase of Tice’s Meadow by Surrey County Council so that the land is retained for community use.

Subject to approval by their Cabinet on 26th October 2021, Surrey County Council are proposing to purchase a piece of land called ‘Tice’s Meadow’ from Hansons at an agreed price of £425,000 plus legal and SDLT costs which will mean a budget of £450,000 is required in total.

Surrey County Council have approached Guildford Borough Council and other partners in relation to the site with a request to contribute 10 to 15% of the purchase price. As the land is listed as an asset of community value and has SANG potential, the Leader of the Council would like to provide a 10% contribution towards the acquisition.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 22nd July 2021.

If you have any queries, then please contact Darren Matravers who will be happy to provide further information.

We will lease properties off the MOD for 5 years and manage a non secure tenancy agreement with the Afghan families directly in accordance with housing law.

The council tax base form 1 (CTB1) form for 2022-23 has been submitted to government by Officers. The form documents the number of properties on the council tax system in October 2021 and the change in properties since October 2020.

Following submission of the form, Officers assess the number of properties eligible for the local council tax support scheme, the Council’s collection allowances, collection rates, and the number of MOD properties and calculate the taxbase per parish. This exercise is now complete.

The overall Council tax base for the borough has been assessed as 58,335.91 . This is an increase of 2.06% from the 2021-22 taxbase of 57,159.40. The main reason for the increase is due to an increase in properties in the borough and an increase in the collection rate assumptions from 97.5% to 98% to reflect an increase in collection rates that have been incurred post COVID19 pandemic and the anticipated on-going impact on collection rates into 2021-22.

The taxbase per parish is set out in Appendix 1.

The tax base will be reported to Executive as part of the draft Budget report on 23rd November 2021. Parish Councils will be advised accordingly.

The Council’s tenant of the above property has requested that they be given licence to allow the assignment of their interest in the above-mentioned property.

The tenant Lidl Great Britain Ltd hold an interest in part (55%) of the lease dated 06 June 2007 made between The Guildford School of Acting Conservatoire assigned to Big Yellow Self Storage Company Limited. Big Yellow Self Storage Company Ltd assigned part to Lidl Great Britain in 2019.

Lidl Great Britain Ltd proposes to assign the whole of their interest to BC BBU Limited, in accordance with the Council’s General Disposal Consent powers, the proposed assignment provides the ‘best consideration reasonably obtainable’ where at the time of assignment the remaining term exceeds seven (7) years.

The lease requires the Assignor (Lidl GB Ltd) to enter into an Authorised Guarantor Agreement. It has also been agreed that BC BBU Limited are to provide a rent deposit equivalent to 12 months rent plus sum equal to VAT (£10,890).

For information only: The assignee is proposing to obtain planning consent to change the current planning use from A1 Non-food retail unit to E Office Research and development and Light Industrial and Storage. Under the lease landlords’ consent is not required as the “Permitted User” means use for any purpose for which planning permission is granted.

The Council cannot unreasonably withhold or delay consent for such assignment.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

The tenants of the property have confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 20 May 2021.