Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Assistant Director: Assets and Property
Decision published: 09/11/2021
Effective from: 09/11/2021
Decision:
To approve the reviewed rent of the
above-mentioned property, leased to Hi-Speed Services
Limited.
In accordance with Schedule 4 of the lease dated 05 June 2016, the
passing rent of £199,475 has been reviewed and it is proposed
to increase it to £222,500 per annu.
A memorandum will be endorsed on the lease recording this
review.
If you have any queries, then please contact Faye Gunner who will
be happy to provide further information.
Wards affected: Ash Vale;
Lead officer: Marieke van der Reijden
Decision Maker: Director of Resources
Decision published: 09/11/2021
Effective from: 28/10/2021
Decision:
To approve a virement of £45,000 from
the Capital Contingency fund to provide a capital grant towards the
purchase of Tice’s Meadow by Surrey County Council so that
the land is retained for community use.
Subject to approval by their Cabinet on 26th October 2021, Surrey
County Council are proposing to purchase a piece of land called
‘Tice’s Meadow’ from Hansons at an agreed price
of £425,000 plus legal and SDLT costs which will mean a
budget of £450,000 is required in total.
Surrey County Council have approached Guildford Borough Council and
other partners in relation to the site with a request to contribute
10 to 15% of the purchase price. As the land is listed as an asset
of community value and has SANG potential, the Leader of the
Council would like to provide a 10% contribution towards the
acquisition.
Wards affected: Ash South;
Lead officer: Claire Morris
Decision Maker: Landlord Services Manager
Decision published: 08/11/2021
Effective from: 13/11/2021
Decision:
The tenant of the property has confirmed that
they wish to proceed with the purchase of the property in
accordance with the right to buy legislation and at the purchase
price set out in the offer notice dated 22nd July 2021.
If you have any queries, then please contact Darren Matravers who
will be happy to provide further information.
Wards affected: Westborough;
Lead officer: Siobhan Rumble
Decision Maker: Joint Strategic Director - Transformation and Governance
Decision published: 05/11/2021
Effective from: 15/11/2021
Decision:
We will lease properties off the MOD for 5
years and manage a non secure tenancy agreement with the Afghan
families directly in accordance with housing law.
Lead officer: Ian Doyle
Decision Maker: Director of Resources
Decision published: 04/11/2021
Effective from: 04/11/2021
Decision:
The council tax base form 1 (CTB1) form for
2022-23 has been submitted to government by Officers. The form
documents the number of properties on the council tax system in
October 2021 and the change in properties since October 2020.
Following submission of the form, Officers assess the number of
properties eligible for the local council tax support scheme, the
Council’s collection allowances, collection rates, and the
number of MOD properties and calculate the taxbase per parish. This
exercise is now complete.
The overall Council tax base for the borough has been assessed as
58,335.91 . This is an increase of 2.06% from the 2021-22 taxbase
of 57,159.40. The main reason for the increase is due to an
increase in properties in the borough and an increase in the
collection rate assumptions from 97.5% to 98% to reflect an
increase in collection rates that have been incurred post COVID19
pandemic and the anticipated on-going impact on collection rates
into 2021-22.
The taxbase per parish is set out in Appendix 1.
The tax base will be reported to Executive as part of the draft
Budget report on 23rd November 2021. Parish Councils will be
advised accordingly.
Wards affected: (All Wards);
Lead officer: Claire Morris
Decision Maker: Assistant Director: Assets and Property
Decision published: 04/11/2021
Effective from: 04/11/2021
Decision:
The Council’s tenant of the above property has requested that
they be given licence to allow the assignment of their interest in
the above-mentioned property.
The tenant Lidl Great Britain Ltd hold an interest in part (55%) of
the lease dated 06 June 2007 made between The Guildford School of
Acting Conservatoire assigned to Big Yellow Self Storage Company
Limited. Big Yellow Self Storage Company Ltd assigned part to Lidl
Great Britain in 2019.
Lidl Great Britain Ltd proposes to assign the whole of their
interest to BC BBU Limited, in accordance with the Council’s
General Disposal Consent powers, the proposed assignment provides
the ‘best consideration reasonably obtainable’ where at
the time of assignment the remaining term exceeds seven (7)
years.
The lease requires the Assignor (Lidl GB Ltd) to enter into an
Authorised Guarantor Agreement. It has also been agreed that BC BBU
Limited are to provide a rent deposit equivalent to 12 months rent
plus sum equal to VAT (£10,890).
For information only: The assignee is proposing to obtain planning
consent to change the current planning use from A1 Non-food retail
unit to E Office Research and development and Light Industrial and
Storage. Under the lease landlords’ consent is not required
as the “Permitted User” means use for any purpose for
which planning permission is granted.
The Council cannot unreasonably withhold or delay consent for such
assignment.
If you have any queries, then please contact Faye Gunner who will
be happy to provide further information.
Wards affected: Friary & St Nicolas;
Lead officer: Marieke van der Reijden
Decision Maker: Director of Community Services
Decision published: 01/11/2021
Effective from: 06/11/2021
Decision:
The tenants of the property have confirmed
that they wish to proceed with the purchase of the property in
accordance with the right to buy legislation and at the purchase
price set out in the offer notice dated 20 May 2021.
Wards affected: (All Wards);
Lead officer: Siobhan Rumble
Decision Maker: Landlord Services Manager
Decision published: 28/10/2021
Effective from: 05/11/2021
Decision:
The tenant of the property has confirmed that
they wish to proceed with the purchase of the property in
accordance with the right to buy legislation and at the purchase
price set out in the offer notice dated 14th July 2021.
If you have any queries, then please contact Darren Matravers who
will be happy to provide further information.
Wards affected: Worplesdon;
Lead officer: Siobhan Kennedy
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
The Executive
RESOLVED:
That under Section 100A (4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for consideration of agenda item 12 on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Part1 of Schedule 12A to the 1972 Act.
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
The minutes of the meetings held on 24 August 2021 and 21 September 2021 were confirmed as correct a correct record. The Chairman signed the minutes.
To approve the Freedom of Information
Publication Scheme
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
That the new Publication Scheme, as set out in Appendix 1 to the report submitted to the Executive, be approved.
Reason:
For an improved up to date, more comprehensive and more user-friendly Publication Scheme in line with the Information Commissioner’s recommendations and with other local authorities
Other options considered and rejected by the Executive:
None.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None
Wards affected: (All Wards);
Lead officer: Ciaran Ward
To consider the submission of a bid.
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
That the Director of Strategic Services, in consultation with the Leader of the Council, be authorised to submit a bid for city status for the borough of Guildford as part of the Queen’s Platinum Jubilee celebrations.
Reason:
To authorise the submission of a bid for city status.
Other options considered and rejected by the Executive:
None.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
The Executive agreed to recommend to Council that the proposed new Corporate Plan 2021-2025, as set out in Appendix 1 to the report submitted to the Executive, with some minor modifications, be adopted.
Reason:
The proposed new Corporate Plan had been prepared to set out the Council’s priorities for the period up to 2025.
Other options considered and rejected by the Executive:
None
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision approved by Executive on 26 October 2021:
(1) To agree the heads of terms, which include:
�. Refurbished new bus facility
�. Pedestrianisation of North Street.
�. Leapale Road widening.
�. New North Street / Leapale Road junction.
�. Landscaping and associated grant of long lease.
�. Grant of long lease to create a new area of public realm.
(2) To undertake further work to establish a clear understanding of the scope, extent and estimated costs of any public works and services included in the proposed development and, subject to obtaining this information, to consider options for procuring the delivery of any public works and services to ensure compliance with the Find a Tender rules and the Council's procurement policies.
(3) To authorise the Strategic Services Director to agree any minor variations to the heads of terms to address any specific points arising during the course of contractual negotiations with the Purchaser.
(4) To authorise the Strategic Services Director to negotiate and enter into all associated property/contractual documentation required in order to facilitate the sale of the North Street Development Site, subject to receiving final valuation advice from the Council's external advisors confirming that the transaction amounts to the best consideration reasonably obtainable.
(5) To establish a working group consisting of stakeholders, Councillors and officers to make recommendations to the Executive in respect of the design of the refurbished bus station (including the associated access and public realm improvements) and the proposed pedestrianisation of North Street.
(6) To develop and take forward a plan for engagement with market traders impacted by the development.
(7) To note the Council’s public sector equality duties under section 149(1) of the Equality Act 2010.
Decision required by Executive on 22 February 2022:
1. Approval of the working group’s recommendation for the design of the refurbished bus interchange.
2. Approval of the working Groups recommendation for the design of the pedestrianisation of North Street.
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Wards affected: St Nicolas;
To consider the Regulation 19 proposed
submission plan.
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
Item 9 was withdrawn from the agenda for this meeting due to the need for additional time to enable Executive Members to give full consideration to the feedback given by members of the Joint Executive Advisory Board at their meeting on 20 September 2021. The item would be considered at the next earliest opportunity.
Wards affected: (All Wards);
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
As item 10 was linked to item 9, it too was withdrawn from the agenda for this meeting.
Wards affected: (All Wards);
Decision Maker: Executive
Made at meeting: 26/10/2021 - Executive
Decision published: 27/10/2021
Effective from: 26/10/2021
Decision:
That the draft Licensing of Sex Establishments Statementof LicensingPolicy 2022-2025, as set out in Appendix 1 to the report submitted to the Executive, be approved.
Reason:
Adopting an updated Licensing of Sex Establishments Policy would provide guidance to applicants and a framework to enable the Council to make consistent and transparent decisions when determining applications for sex establishments.
Other options considered and rejected by the Executive:
None
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision Maker: Deputy Head of Asset Management
Decision published: 26/10/2021
Effective from: 26/10/2021
Decision:
To approve the reviewed rent of the above
property leased to R.Holford & Co. Ltd assigned to FL Gambles
& sons Ltd 31/07/1996 then assigned to the current tenant
Chambers Runfold Plc on 29/04/2008.
In accordance with the Second Schedule of the lease as amended by a
Deed of Variation dated 14th July 2017, the passing rent of
£41,000 has been reviewed and it is proposed to increase it
to £42,750 per annum.
A memorandum will be endorsed on the lease recording this
review.
If you have any queries, then please contact Faye Gunner who will
be happy to provide further information.
Wards affected: Stoke;
Lead officer: Faye Gunner