Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Joint Chief Executive
Decision published: 26/04/2024
Effective from: 26/04/2024
Decision:
To rename those posts with the job title
‘Joint Executive
Head’ to ‘Assistant Director’. There are no other
changes
to existing posts other than the job title
Wards affected: (All Wards);
Lead officer: Pedro Wrobel
Decision Maker: Assistant Director: Assets and Property
Decision published: 26/04/2024
Effective from: 26/04/2024
Decision:
To approve the grant of an occupational
licence of 4 The Billings for a 3-day period, between 26th April
2024 and 29th April 2024, to the University of Creative Arts.
This occupation is granted for the purpose of filming scenes for a
short student film project name ‘Operation:
Retrieval’.
UCA have provided proof of their Public and Employer’s
Indemnity Insurance which covers the risks associated with their
filming. This Policy also includes cover for 3rd party property
damage with an excess of £1000.
Due to the nature of this project no fee will be charged for use of
the property, but any costs incurred by the Council can be passed
onto UCA under the terms of the License document.
If you have any queries, then please contact George
Wards affected: Stoke;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Strategic Director Finance (S151)
Decision published: 26/04/2024
Effective from: 26/04/2024
Decision:
The Finance System - Business World requires a
review to ensure it supports the organisation without the need for
specialist intervention. This will take a period of time and to
prevent issues stopping it's use we need specialist support to the
day to day running of the service. Managed Application Service from
U4 has been used extensively and will fit the need allowing
internal resources to focus on the long term development.
The cost of this service is £2,900 per month and it is
envisaged that we would need a contract for 25 month to enable work
to be undertaken. This would total £72,500.
Wards affected: (All Wards);
Lead officer: Richard Bates
Decision Maker: Assistant Director: Assets and Property
Decision published: 25/04/2024
Effective from: 24/04/2024
Decision:
Contract Refurbish Ground Floor WC - Old
Millmead House
Wards affected: St Nicolas;
Lead officer: Marieke van der Reijden
Decision Maker: Parks and Countryside Development Lead
Decision published: 24/04/2024
Effective from: 22/04/2024
Decision:
Parks require the survey of OPM nests in oak
trees so that we can identify where the nests are to enable us to
have them removed so that we avoid the human health hazard and
comply with our duty of care.
The decision is a renewal of last years contact. It was awarded to
Martin Townsend, Consultant Egologist.
Wards affected: (All Wards);
Lead officer: Hendryk Jurk
Decision Maker: Joint Chief Executive
Decision published: 24/04/2024
Effective from: 23/04/2024
Decision:
(1) To approve a part-time (one day a week) secondment of a
Democratic Services Officer (Post no. 32162) from Guildford to
provide committee support to Waverley’s Democratic Services
team for a temporary period of three months commencing the week
beginning Monday 22 April 2024.
(2) To approve a 10% uplift in the salary of Post no. 32162) for
the period of the secondment.
The cost to Waverley would be £1,958.
£35,593 x 1.1 (10% uplift) = £39,152
20% (representing one day a week) of £39,152 =
£7830
£7,830 divided by 12 = £652.54 per month
£652.54 x 3 months = £1,957.61
Wards affected: (All Wards);
Lead officer: Pedro Wrobel
Decision Maker: Joint Strategic Director Finance (S151)
Decision published: 23/04/2024
Effective from: 23/04/2024
Decision:
take up a 1 year extension of the GPUK
contract to continue the current service
Wards affected: (All Wards);
Lead officer: Richard Bates
Decision Maker: Assistant Director: Regeneration and Planning Policy
Decision published: 23/04/2024
Effective from: 23/04/2024
Decision:
Appointment of Soils Ltd to carry out ground
investigation works at the HRA Small Site at 108 Georgelands.
Initial contract value of £5,596
Wards affected: Send & Lovelace;
Lead officer: Abi Lewis
Decision Maker: Assistant Director: Regulatory Services
Decision published: 19/04/2024
Effective from: 19/04/2024
Decision:
A procurement exercise has been carried out
with Gary Durrant, Environmental Protection Lead.
A direct award was made under Procurement Procedure Rule 10.1
Reference
DAR_GD_290224
Wards affected: Castle; Onslow; Shalford; St Nicolas;
Lead officer: Richard Homewood
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The Executive noted the outcome of the call in by the Overview & Scrutiny Committee of the decision taken by the Strategic Director: Place on 29 February 2024 in respect of the Option Agreement with Blackwell Park Limited providing for the purchase of Council-owned land, which was to endorse that decision.
Reason(s):
The Executive was now aware of the decision and the outcome of the call-in.
Other options considered and rejected by the Executive:
None.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The Executive:
1. Noted the Chief Executive / Head of Paid Services’ decision to revise his staff structure with the creation of the role of Head of Business Improvement; and
2. Approved the budget for the new role of £95,484 (which includes on-costs) funded from the savings made on the insurance contract renewal which was recently completed. This would be vired to cover the cost of the new post.
Reason(s):
To ensure resources are available to create and drive an improvement plan and to address governance challenges in the Council.
Other options considered and rejected by the Executive:
1. There was an option to fund the role from an alternative budget where ongoing provision was available and this budget would need to be identified.
2. There was an option of not agreeing to fund this post however the Joint Senior Staffing Committee had delegated the responsibility for the appointment of a Head of Business Improvement to the Head of Paid Service.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Lead officer: Francesca Chapman
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The Executive formally agreed the proposed responses and the reasons for those responses as set out in the table at item 5.
Reason(s):
1. In order to help improve air quality and reduce emissions.
2. To improve the Council’s communications in regard to air quality, particularly the air pollution concentrations in the Borough and the benefits of clean air.
Other options considered and rejected by the Executive:
None.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: Castle; Shalford; St Nicolas;
Lead officer: Gary Durrant
Approval of Proposed Asset Disposal
Strategy
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The Executive approved the draft Asset Disposal Strategy set out at Appendix 1 and noted the Equality Impact Assessment at Appendix 2 of the report.
Reason(s):
To set out a strategy to generate capital receipts through the sale of assets to meet the £50M (net) target as part of the Financial Recovery Plan to reduce Council debt to achieve a sustainable financial position.
Other options considered and rejected by the Executive:
1. Do nothing and continue to adopt a business-as-usual approach to disposing of the Council’s surplus owned assets without an approved Asset Disposal Strategy. This option is not recommended as it is highly unlikely to deliver the targeted capital receipts of £50M net by March 2027.
2. Proceed with the Asset Disposal programme ignoring political, local community and any other sensitive issues along with all operational requirements of the Council’s service teams whilst basing any decision to dispose of an asset purely on economic grounds. This option is not recommended due to the inability of the Service teams to function without suitable premises and the likely objections that this would raise.
3. Proceed with the Asset Disposal programme ignoring operational service requirements for use of selected assets. This option is not recommended as for each impacted Service to continue operating, it would likely result in the Council needing to fund the purchase of alternative premises.
4. Proceed with the Asset Disposal programme without first investigating any legal issues such as restrictive covenants and planning issues which may need to be resolved prior to placing an asset on the market. This option is not recommended due to the risk of sales falling through and possible reputational damage to the Council, as such encumbrances could potentially frustrate the sale of an asset completing.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Lead officer: Vince Sibley
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The minutes of the meeting held on 22 February were confirmed as correct. The Chairman signed the minutes.
1. To note the update on the progress of the Guildford’s UK Shared Prosperity Fund and Rural England Prosperity Fund projects.
2. Approve the revised spend proposals for 2024/5
Decision Maker: Executive
Made at meeting: 18/04/2024 - Executive
Decision published: 19/04/2024
Effective from: 26/04/2024
Decision:
The Executive agreed:
1. The revised project allocations of Guildford’s UKSPF grant funding for 2024/25, as outlined in the report.
2. To delegate to the Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, authority to enter into such contracts and legal agreements connected with the UKSPF and REPF as may be necessary in compliance with Procurement Procedure Rules and within the allocated grant funding budget.
3. To delegate to the Strategic Director, in consultation with the Lead Councillor for Regeneration, authority to reallocate budget across projects as required in order to meet the grant spend deadline.
Reason(s):
The £790,320 total capital and revenue funding Guildford Borough Council has been allocated from the UKSPF for 2024-25 is a significant sum of money that could have a positive impact on the borough’s local communities and businesses.
The projects put forward align with the borough’s local priorities and we intend to leverage collaboration with the Council’s partners to maximise value for money.
Other options considered and rejected by the Executive:
OPTION 1: The Executive could decide not to approve the proposed revised interventions for Guildford’s UKSPF grant for 2024-25. However, this would result in a high likelihood that the Council would not be able to use the grant within the funding availability period and would therefore have to repay a proportion of it to the DLUHC. This would also mean that the Council would be unable to advance the proposed projects and make use of the grant allocated within the prescribed timescales to empower our local businesses and communities.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision Maker: Assistant Director: Assets and Property
Decision published: 18/04/2024
Effective from: 17/04/2024
Decision:
MINI-COMPETITION USING FRAMEWORK
AGREEMENT
Wards affected: Castle;
Lead officer: Marieke van der Reijden
Decision Maker: Assistant Director: Assets and Property
Decision published: 17/04/2024
Effective from: 17/04/2024
Decision:
Quotes for Castle MSCP Timber Turrets –
Scaffold Design
Wards affected: Castle;
Lead officer: Marieke van der Reijden
Decision Maker: Assistant Director: Housing Services
Decision published: 17/04/2024
Effective from: 17/04/2024
Decision:
Contract Award to Pennington Choices to
undertake FRAEW in accordance with the PAS 9980 methodology and all
regulatory guidance.
Wards affected: Castle;
Lead officer: Annalisa Howson
Decision Maker: Assistant Director: Assets and Property
Decision published: 17/04/2024
Effective from: 17/04/2024
Decision:
To approve the renewal of the lease of
Guildford Auction Rooms to Wellers Fine Art Limited from 11th May
2024 in line with the following terms and conditions:
For the grant of a new lease the rent will be £23,500 per
annum compared with the rent under the previous lease of
£15,000 per annum, which in accordance with the
Council’s General Disposal Consent powers, provides the
‘best consideration reasonably obtainable’ where the
proposed term exceeds seven (7) years.
The fire insurance premium is chargeable to the tenant.
The agreed term is 10 years with a mid-term mutual option to
break.
The rent will be payable quarterly in advance and subject to an
uplift with reference to the Retail Prices Index with effect from
the 5th year of the term.
The lease will be granted on similar terms to the existing lease
with minor modifications. The tenant is to be responsible for
keeping the premises wind and watertight, and internal
decoration.
Wards affected: Stoke;
Lead officer: Marieke van der Reijden
Decision Maker: Assistant Director: Regeneration and Planning Policy
Decision published: 15/04/2024
Effective from: 15/04/2024
Decision:
Appointment of ITD to provide services
engineering, SAP, overheating and energy at the HRA Small Site at
33 Station Road East.
Initial contract value of £19,300
Wards affected: Ash Vale;
Lead officer: Abi Lewis