Agenda and minutes

Apologies for absence were received from Councillors Bob McShee and Christian Holliday.

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any Disclosable Pecuniary Interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

There were no declarations of interest.

To confirm the minutes of the Executive Advisory Board meeting held on 5 July 2018.

The minutes of the meeting of the Executive Advisory Board held on 5 July 2018 were agreed as a correct record, and signed by the Chairman.

The Board was reminded that in September 2016 and July 2017 both Executive Advisory Boards (EABs) had agreed to establish a politically balanced Joint EAB Budget Task Group, comprising four councillors appointed by each EAB.  The terms of reference of the Budget Task Group were to consider and review for submission to the EABs, Executive and Council:

(1)     the draft General Fund and Housing Revenue Account revenue budgets, and

(2)     the draft General Fund and Housing Revenue Account capital programmes, including growth bids to inform the evaluation process.

For 2018-19, each EAB was requested, once again, to appoint four councillors who, together, would comprise the Budget Task Group.  The Board agreed to continue with this arrangement and appoint one Conservative member, one Liberal Democrat member, one Labour member and one Guildford Greenbelt Group member to a new Budget Task Group.

RESOLVED:

That Councillors Matthew Sarti, Caroline Reeves, James Walsh and David Reeve be appointed to the Joint EAB Budget Task Group for 2018-19.

Reason for Decision:

To ensure backbench councillor involvement in the budget setting process.

A Councillor queried the meaning of some of the technical terms used under the item heading Sustainability and Green Energy on page 21 of the agenda and it was agreed that a response would be sought.  The progress with items previously considered by the EAB was noted.

To consider and approve the EAB’s draft work programme.  Details of future Executive decisions are included.  

As the Board’s Work Programme had been updated at the EAB / Overview and Scrutiny Work Programming meeting which had taken place after the despatch of the agenda for this meeting, an updated Work Programme was tabled and noted by Councillors.