Agenda and minutes

Licensing Sub Committee - Wednesday, 20th December, 2023 2.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: Sophie Butcher, Democratic Services Officer 

No. Item


Local Code of Conduct - Disclosable Pecuniary Interests

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and that they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, you must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.





To consider a Temporary Event Notice (TEN) for the Aggie Club pdf icon PDF 87 KB

Additional documents:


In arriving at its decision, the Sub-Committee took into account the relevant representations submitted both in writing and orally at the hearing. The Sub-Committee was also made aware that the following were relevant:


Guildford Borough Council’s Statement of Licensing Policy

Section 4 – paragraphs 4.1 to 4.12: Fundamental Principles

Section 10 – paragraphs 10.1 to 10.7: Temporary Event Notices

Section 12 – The Licensing Objectives – Specifically 12.3 – Public Nuisance


National Guidance Issued by the Secretary of State under Section 182 of the Licensing Act 2003:


Paragraphs 2.15 to 2.21 – Public Nuisance

Paragraphs 7.1 to 7.40 – Temporary Event Notices


The Sub-Committee received a report from the Licensing Officer, Mark Adams.  It was noted that the Aggie Club had submitted a Temporary Event Notice (TEN) on 12 December 2023 so to extend their current licensed hours until 01:00 for licensable activities from 23:00 New Year’s Eve until 01:00 New Year’s Day.  Temporary Event Notices allow licensable activities to be carried on without the need for a premises licence.  Events carried on under the authority of a temporary event notice are not subject to the conditions on the premises licence, however, any conditions imposed on the TEN must be in line with the premises licence.  On the 13 December, Environmental Health served a notice of objection in relation to the TEN and was on the basis of concerns that the prevention of public nuisance licensing objectives would not be met.  The Aggie Club had moved from a longstanding location to a new club house located in Parsons Green which was close to other residential properties.  The objection from Environmental Health stated: “Issues surrounding noise from events at the club have been ongoing since moving to the new location, and despite attempts by Environmental Health to minimise the noise and therefore the risk of complaints from these events, and despite meetings held with management at the club, Environmental Health have continued to receive complaints from nearby residents when events are held.”


The Environmental Health Officer, Ian Crolll was invited to make his submission in support of his objection to the TEN.  The Sub-Committee noted that they had received two complaints from local residents regarding noise levels at the Aggie Club when an event was being held.  One of those complaints was outstanding.  The situation had improved however, it was felt that the additional hours requested to 01:00 would result in more complaints being received if the TEN was permitted.


The representatives from the Aggie Club were invited to make their submission in support of their TEN.  It was stressed that they regularly worked closely with local residents to keep them informed of up and coming events at the club.  The Aggie Club had recently been relocated by the Council to this temporary site, for a period of 5 years, owing to the Weyside Urban Village redevelopment.  The club had not asked for an extension of hours at all throughout 2023 but was requested now for the New Year’s Eve celebrations.  ...  view the full minutes text for item 2.