Agenda and minutes

In accordance with the revised local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and that they must also withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, you must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

In arriving at its decision, the Sub-Committee took into account the relevant representations submitted both in writing and orally at the hearing. The Sub-Committee was also made aware that the following were relevant:

            Guildford Borough Council’s Statement of Licensing Policy

·         Section 4 – Paragraphs 4.1 to 4.12: Fundamental Principles

·         Section 10 –Paragraphs  10.1 to 10.7: Temporary Event Notices

·         Section 12 – The Licensing Objectives

National Guidance Issued on 6 April 2017 by the Secretary of State under Section 182 of the Licensing Act 2003:

·         Paragraphs 2.01 to 2.06 – Crime and Disorder

·         Paragraphs 2.07 to 2.14 – Public Safety

·         Paragraphs 2.15 to 2.21 – Public Nuisance

·         Paragraphs 7.1 to 7.40 – Temporary Event Notices

On 25 May 2017, the Sub-Committee received a report from the Licensing Officer and noted that a Temporary Event Notice (TEN) had been received on 16 May 2017 from Ms Madeleine Askey.  The notification was submitted within the correct periods and had been accepted as a valid notice.  The event was scheduled to take place on Saturday 12 August 2017 from 13:00 to 23:30 in a field behind Towerhill, Gomshall.  The licensable activity applied for was the provision of regulated entertainment.  The proposed event was a day of music, with ticket holders bringing their own refreshment. 

On 17 May 2017, Surrey Police and Environmental Health served notices of objection in relation to the TEN.  Surrey Police objected on the basis of crime and disorder, and public safety due to the lack of information from the applicant as to how the event would be managed.  Environmental Health objected on the basis of public nuisance. . 

The Sub-Committee noted that TENs allow licensable activities to be carried out without the need for a premises licence.  Where a premises licence is in force, events carried on under the authority of a temporary event notice are not subject to the conditions on the premises licence unless the Sub-Committee imposed those conditions. 

Mr Colin Whitear, Surrey Police Licensing Officer explained the concerns the police had in relation to the event:

·         It was unclear how people would access the event and where they would park.

·         Could emergency vehicles access the site?

·         How would attendees bringing alcohol be effectively managed?

·         How would members of the public be safely evacuated from the site if required?

·         How would ticket sales be controlled?

·         He recommended that a management plan be produced and a risk assessment be undertaken and that these documents should be assessed by the Safety Advisory Group. 

Mr Ian Croll, Environmental Health Officer explained the concerns the Environmental Health team had in relation to the event:

·         He was concerned about noise control in relation to the type of music being played and the times at which it was being played.

·         He was concerned about the close proximity of the music event to residential properties to the north, south and west.

·         He recommended that that the event should be assessed by the Safety Advisory Group.

The Sub-Committee noted the following points made by  ...  view the full minutes text for item 2.