Forward plan

7 December 2023  (01/11/2023 to 29/02/2024, Executive)

Plan items
No. Item

1.

Guildford Multi Storey Car Parks

Decision maker:  Assistant Director: Assets and Property

Decision:   2 Aug 2023

Lead officer:  Marieke van der Reijden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 05/07/2023

Anticipated restriction: Open  -

Explanation of anticipated restriction:
n/a

2.

B1 41 Moorfield Road, New contracted out Lease

Decision maker:  Assistant Director: Assets and Property

Decision:   8 Aug 2023

Lead officer:  Marieke van der Reijden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/07/2023

Anticipated restriction: Open  -

3.

Contract Award for Cyclical Works Contract (Housing)

Decision maker:  Assistant Director: Housing Services

Decision:   15 Aug 2023

Lead officer:  Andrew Davidson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 18/07/2023

Anticipated restriction: Open  -

4.

Supply of disabled adaption materials from AKW Medicare

Decision maker:  Assistant Director: Housing Services

Decision:   31 Aug 2023

Lead officer:  Paul Puttock

Decision status:  Recommendations Approved

Notice of proposed decision first published: 20/07/2023

Anticipated restriction: Open  -

5.

One year extension of PPG Decorative materials on PFH Framework agreement

Decision maker:  Assistant Director: Housing Services

Decision:   31 Aug 2023

Lead officer:  Paul Puttock

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/07/2023

Anticipated restriction: Open  -

6.

B5 41 Moorfield Road, New contracted out Lease

Decision maker:  Assistant Director: Assets and Property

Decision:   6 Sep 2023

Lead officer:  Marieke van der Reijden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/08/2023

Anticipated restriction: Open  -

7.

The Bridge - Bridge Street, Guildford

Decision maker:  Assistant Director: Assets and Property

Decision:   18 Sep 2023

Lead officer:  Mark Appleton

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/08/2023

Anticipated restriction: Open  -

8.

Purchase of land and buildings for the Housing Revenue Account - 63a Stoke Road

Decision maker:  Joint Strategic Director - Community and Wellbeing

Decision:   2 Oct 2023

Lead officer:  Siobhan Rumble

Decision status:  Recommendations Approved

Notice of proposed decision first published: 04/09/2023

Anticipated restriction: Open  -

9.

Whole House Building Safety Contract

Decision maker:  Joint Strategic Director - Community and Wellbeing

Decision:   9 Oct 2023

Lead officer:  Morley Young

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/09/2023

Anticipated restriction: Open  -

10.

Surrender of easement, grant of protected long lease to the Council and grant of a protected underlease in respect of the ground floor car park at 255 High Street (Connaught House), Guildford, GU1 3BJ New!

Decision maker:  Assistant Director: Assets and Property

Decision:   6 Nov 2023

Lead officer:  Marieke van der Reijden, Mark Appleton

Decision status:  Recommendations Approved

Notice of proposed decision first published: 09/10/2023

Anticipated restriction: Open  -

11.

The cessation for two years (2024 and 2025) of the decoration of Guildford town centre with hanging baskets and troughs. New!

Decision maker:  Assistant Director: Housing

Decision:   14 Nov 2023

Lead officer:  Sally Astles

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/10/2023

Anticipated restriction: Open  -

12.

Right to Buy – 8 Burnt Common Cottages Clandon Road Send Woking Surrey GU23 7LA New!

Decision maker:  Assistant Director: Community Services

Decision:   20 Nov 2023

Lead officer:  Ashley Lawes

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/10/2023

Anticipated restriction: Open  -

13.

Reduction in Parks and Countryside Green Flag entries from 8 to 2 applications for the year 2024 New!

Decision maker:  Assistant Director: Housing

Decision:   20 Nov 2023

Lead officer:  Sally Astles

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/10/2023

Anticipated restriction: Open  -

14.

Housing Revenue Account Final Accounts

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   8 Aug 2024

Notice of proposed decision first published: 16/02/2023

15.

Capital and Investment Outturn Report 2022-23

Decision maker:  Executive, Council

Decision:   5 Dec 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 16/02/2023

16.

Revenue Outturn Report

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   8 Aug 2024

Notice of proposed decision first published: 16/02/2023

17.

Green Belt SPD

Decision maker:  Executive

Decision due:   23 Nov 2023

Lead officer:  Stuart Harrison

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 14/09/2023

Anticipated restriction: Open  -

18.

Timetable of Council and Committee Meetings 2024-25 New!

Decision maker:  Executive

Decision due:   23 Nov 2023

Lead officer:  Carrie Anderson

Notice of proposed decision first published: 21/09/2023

Anticipated restriction: Open  -

19.

Guildford & Waverley Transformation & Collaboration Programme

Decision maker:  Executive

Decision due:   23 Nov 2023

Originally due:   20 Jul 2023

Lead officer:  Robin Taylor

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 17/08/2023

Anticipated restriction: Open  -

20.

Recycling Policy Changes

Decision maker:  Executive

Decision:   23 Nov 2023

Lead officer:  Chris Wheeler

Decision status:  Recommendations Approved

Notice of proposed decision first published: 26/09/2023

21.

Financial Recovery Plan - November/December Update Report New!

Decision maker:  Executive

Decision due:   23 Nov 2023

Lead officer:  Richard Bates

Notice of proposed decision first published: 23/10/2023

Anticipated restriction: Open  -

22.

Grant of a Contracted-Out Lease of 1st Floor Offices at Unit 2 The Billings to Avenuebio Consulting Ltd. New!

Decision maker:  Assistant Director: Assets and Property

Decision:   28 Nov 2023

Lead officer:  George Musgrave

Decision status:  Recommendations Approved

Notice of proposed decision first published: 31/10/2023

Anticipated restriction: Open  -

23.

Pay by Phone Contract for Parking Sessions New!

Decision maker:  Assistant Director: Commercial Services

Decision:   5 Dec 2023

Lead officer:  Andy Harkin

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/11/2023

Anticipated restriction: Open  -

Explanation of anticipated restriction:
Pay by Phone contract expiring & this is to enter into a new agreement of 3+1 years, expected contract spend approx £600k over 4 years and over this period expected revenue via pay by phone transactions estimated to be £20m.

24.

Right to buy - 7 Burnt Common Cottages Clandon Road Send GU23 7LA New!

Decision maker:  Joint Strategic Director - Transformation and Governance

Decision:   22 Dec 2023

Lead officer:  Siobhan Rumble

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/11/2023

Anticipated restriction: Open  -

25.

Day to day maintenance contracts to council properties New!

Decision maker:  Assistant Director: Housing Services

Decision:   25 Dec 2023

Lead officer:  Paul Puttock

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/11/2023

Anticipated restriction: Open  -

26.

Selection of Mayor and Deputy Mayor 2024-25 New!

Decision maker:  Council

Decision due:   23 Jan 2024

Lead officer:  John Armstrong

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

27.

Send Hill Disused Sandpit New!

Decision maker:  Executive

Decision:   4 Jan 2024

Lead officer:  Damien Cannell

Decision status:  Recommendations Approved

Notice of proposed decision first published: 26/10/2023

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
(a) The content is to be treated as exempt from the Access to Information publication rules because it contains information relating to the financial or business affairs of any person and information which is subject to legal professional privilege and is therefore exempt by virtue of paragraphs 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972 as follows:

“3. Information relating to the financial or business affairs of any particular person (including the authority holding that information)”.

“5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.”

(b) The content is restricted to all councillors.
(c) The exempt information is not expected to be made public
(d) The decision to maintain the exemption may be challenged by any person at the point at which the Executive is invited to pass a resolution to exclude the public from the meeting to consider the exempt information.

28.

GBC/WBC Joint Governance Committee - Terms of Reference New!

Decision maker:  Council

Decision:   23 Jan 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

29.

Review of the Constitution: Officer Employment Procedure Rules New!

Decision maker:  Council

Decision:   23 Jan 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

30.

Selection of Mayor and Deputy Mayor 2024-25 New!

Decision maker:  Council

Decision:   23 Jan 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

31.

Review of the Constitution: Council Procedure Rules New!

Decision maker:  Council

Decision:   16 Apr 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

32.

Appointment of Interim Head of Paid Service New!

Decision maker:  Council

Decision:   23 Jan 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

33.

Annual Weyside Urban Village Report

Decision maker:  Executive, Council

Decision:   13 May 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/08/2023

Anticipated restriction: Part exempt  - view reasons

34.

Weyside Mitigation Strategy

Decision maker:  Executive, Council

Decision due:   17 Jun 2024

Lead officer:  Abi Lewis

Notice of proposed decision first published: 22/06/2023

Anticipated restriction: Part exempt  - view reasons

35.

Local Plan: Strategy and Sites Review New!

Decision maker:  Executive, Council

Decision:   21 Feb 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/12/2023

Anticipated restriction: Open  -

36.

Whistleblowing Policy - Annual Report and Review of Policy New!

Decision maker:  Executive

Decision due:   25 Jan 2024

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 26/10/2023

37.

Capital and Investment Strategy 2025-26 to 2029-30

Decision maker:  Executive, Council

Decision due:   5 Feb 2025

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 16/02/2023

38.

General Fund Revenue Budget 2025-26 and Medium-Term Financial Plan 2025-26 to 2027-28

Decision maker:  Executive, Council

Decision due:   5 Feb 2025

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 16/02/2023

39.

Housing Revenue Account Budget 2025-26

Decision maker:  Executive, Council

Decision due:   5 Feb 2025

Notice of proposed decision first published: 16/02/2023

40.

Pay Policy Statement 2025-26

Decision maker:  Council

Decision due:   5 Feb 2025

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

41.

Annual Report of the Corporate Governance and Standards Committee

Decision maker:  Council

Decision due:   8 Oct 2024

Notice of proposed decision first published: 16/02/2023

Anticipated restriction: Open  -

42.

Guildford Park Road Redevelopment: Partner Selection Preferred Bidder

Decision maker:  Executive, Council

Decision due:   17 Jun 2024

Lead officer:  Rachel Harper

Notice of proposed decision first published: 19/07/2023

Anticipated restriction: Open  -

43.

12 Month Review of Schedule of Councillors' Allowances to be undertaken by Joint Independent Remuneration Panel New!

Decision maker:  Executive, Council

Decision due:   3 Dec 2024

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 11/10/2023

Anticipated restriction: Open  -