Forward plan

22 June 2021  (01/06/2021 to 30/09/2021, Executive)

Plan items
No. Item

1.

Internal Audit Plan 2021-22

Decision maker:  Corporate Governance and Standards Committee

Decision:   25 Mar 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

2.

Report of an investigation by VWV LLP appointed by the Monitoring Officer for Guildford Borough Council relating to the Garden Village at the former Wisley Airfield

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

3.

Fundamental Review of the Local Council Tax Support Scheme

Decision maker:  Resources Executive Advisory Board

Decision:   14 Jun 2021

Lead officer:  Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

4.

Modern Slavery Motion

Decision maker:  Leader of the Council and Lead Councillor for Housing, Council, Overview and Scrutiny Committee

Decision due:   18 Oct 2022

Lead officer:  Faye Gould

Notice of proposed decision first published: 12/02/2020

5.

Equalities Scheme Action Plan

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Francesca Chapman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

6.

Audit Report on the Certification of Financial Claims and Returns: Housing Benefit Subsidy and Pooling Housing Capital Receipts

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

7.

Internal Audit Report - Right to Buy Receipts New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

8.

External Audit 2021-22 Fee Letter

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

9.

Savings Strategy Update

Decision maker:  Executive

Decision due:   5 May 2021

Decision status:  Information Only

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

10.

Review of Operational Assets

Decision maker:  Joint Executive Advisory Board

Decision:   24 Jun 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

11.

Options for Collaboration with Waverley Borough Council

Decision maker:  Executive, Council

Decision due:   6 Jul 2021

Notice of proposed decision first published: 25/05/2021

12.

Shalford Common Land Management - Consultation Outcome

Decision maker:  Community Executive Advisory Board, Executive

Decision due:   22 Jun 2021

Decision status:  Information Only

Notice of proposed decision first published: 23/02/2021

13.

Food Poverty Update

Decision maker:  Overview and Scrutiny Committee

Decision:   29 Jun 2021

Lead officer:  Samantha Hutchison

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

14.

Houses in Multiple Occupation (HMOs) Controls

Decision maker:  Executive

Decision due:   8 Aug 2024

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

15.

Southern Pro Music New!

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

16.

Guildford Book Festival Mandate New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

17.

Adoption of Agile Working Policy New!

Decision maker:  Employment Committee

Decision:   9 Jul 2021

Lead officer:  Francesca Chapman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

18.

Spend Update on Consultants and Agency Workers

Notice of proposed decision first published: 23/02/2021

Anticipated restriction: Open  -

19.

Overview and Scrutiny Annual Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

20.

Annual Governance Statement 2020-21

Decision maker:  Executive, Corporate Governance and Standards Committee

Decision:   29 Jul 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

21.

Priority List of Highway and Transport Schemes Critical to Local Plan Delivery New!

Decision maker:  Executive

Decision:   24 Aug 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

22.

Off-Street Parking Business Plan 2022-23 New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

23.

Annual Audit Letter 2019-20

Decision maker:  Council

Decision due:   16 Jan 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

24.

Revenue Outturn Report

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   27 Oct 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

25.

Housing Revenue Account Final Accounts

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   27 Oct 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

26.

Capital and Investment outturn report

Decision maker:  Corporate Governance and Standards Committee, Executive, Council

Decision due:   8 Oct 2024

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

27.

2020-21 Audit Findings Report: Year ended 31 March 2021

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

28.

Final 2020-21 Audited Statement of Accounts

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

29.

Financial Monitoring 2021-22 Period 3 (April/June 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

30.

Summary of Internal Audit Reports October 2020 – March 2021

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

31.

Declaration of a Climate Change Emergency Update New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

32.

Voluntary Grants Schemes Mandate New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

33.

Citizens' Advice Funding Mandate New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

34.

Data Protection Policy New!

Decision maker:  Executive

Decision:   24 Aug 2021

Lead officer:  Ciaran Ward

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

35.

Council Tax CAB Protocol

Decision maker:  Community Executive Advisory Board, Executive

Decision:   21 Sep 2021

Lead officer:  Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/08/2020

Anticipated restriction: Open  -

36.

Policy on Debt Recovery

Decision maker:  Community Executive Advisory Board, Executive

Decision:   21 Sep 2021

Lead officer:  Belinda Hayden, Siobhan Rumble

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

37.

Day Care Services for the Elderly New!

Decision maker:  Executive

Decision:   22 Mar 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

38.

Air Quality Strategy

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

39.

Safer Guildford Partnership Annual Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

40.

Implementation of Future Guildford

Notice of proposed decision first published: 23/03/2021

41.

Update on Gypsy and Traveller Unauthorised Encampments and Possible Transit Site in Surrey

Notice of proposed decision first published: 27/04/2021

42.

Financial Monitoring 2021-22 Period 4 (April to July 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

43.

Local Plan Development Management Policies

Decision maker:  Executive, Council

Decision:   22 Mar 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

44.

Councillor Training and Development Update

Decision maker:  Corporate Governance and Standards Committee

Decision:   6 Oct 2022

Lead officer:  Sophie Butcher

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

45.

The Council’s Constitution: Review of Financial Procedure Rules

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

46.

Data Protection and Information Security Update Report

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

47.

Freedom of Information Compliance update

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

48.

Weyside Urban Village Programme

Decision maker:  Executive, Council

Decision:   25 Jul 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
*Information within the appendices to this item is commercially sensitive and legally privileged and will if required be considered in private as it will involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information).”
“Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings”.

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned item, must do so in writing to: John Armstrong, Democratic Services and Elections Manager either by email: john.armstrong@guildford.gov.uk or by letter at the address stated on page 2 by no later than midday Thursday 22 December 2022.

49.

Green Electricity Supply New!

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

50.

Guildford West Station

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

51.

Impact of Brexit

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

52.

Review of Refuse and Recycling Service New!

Decision maker:  Executive

Decision due:   23 Nov 2023

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 17/06/2021

53.

Financial Monitoring 2021-22

Decision maker:  Corporate Governance and Standards Committee

Decision due:   24 Mar 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

54.

Summary of internal audit reports (April to September 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Claire Morris

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

55.

Planning Appeals

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

56.

Corporate Performance Monitoring

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

57.

Licensing of Sex Establishments: Statement of Licensing Policy 2022-25

Decision maker:  Licensing Committee, Executive

Decision:   26 Oct 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

58.

Gambling Act 2005: Statement of Principles 2022-25

Decision maker:  Council

Decision:   7 Dec 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

Anticipated restriction: Open  -

59.

Public Space Protection Order (PSPO) New!

Decision maker:  Executive

Decision:   22 Mar 2022

Lead officer:  Yasmine Makin

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

60.

Annual report and monitoring arrangements for operation of the G-Live contract

Decision maker:  Executive

Decision due:   24 Apr 2024

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

61.

Annual Audit Letter 2020-21

Decision maker:  Council

Decision due:   10 Feb 2021

Decision status:  Abandoned

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

62.

Financial Monitoring

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

63.

Gender Pay Gap Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

64.

Corporate Performance Monitoring

Decision maker:  Corporate Governance and Standards Committee

Decision due:   20 Jan 2022

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

65.

Capital and Investment Strategy (2022-23 to 2026-27)

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   8 Feb 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

66.

Housing Revenue Account Budget

Decision maker:  Executive, Council

Decision:   8 Feb 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

67.

Business Planning – General Fund Budget

Decision maker:  Executive, Council

Decision due:   8 Feb 2023

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

68.

Pay Policy Statement

Decision maker:  Council

Decision due:   8 Feb 2023

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

69.

Annual Governance Statement

Decision maker:  Executive, Corporate Governance and Standards Committee

Decision:   28 Jul 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

70.

Election of Mayor and appointment of Deputy Mayor 2022-23

Decision maker:  Council

Decision:   10 May 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

71.

Appointment of Honorary Remembrancer 2022-23

Decision maker:  Council

Decision:   10 May 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

72.

Guildford Town Centre Public Spaces Protection Order (PSPO) New!

Decision maker:  Executive

Decision due:   23 Nov 2021

Notice of proposed decision first published: 15/10/2020

Anticipated restriction: Open  -