Forward plan

25 February 2020  (01/02/2020 to 31/05/2020, Executive)

Plan items
No. Item

1.

Business Planning - General Fund outline budget 2020-21 New!

Decision maker:  Executive

Decision:   26 Nov 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

2.

Lease of property in town centre New!

Decision maker:  Executive, Council

Decision:   3 Dec 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Part exempt  -

Explanation of anticipated restriction:
Robert Parkin to decide what is exempted

3.

Proposed disposal of Council-owned property in Guildford

Decision maker:  Executive

Decision:   26 Nov 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: John Armstrong, Democratic Services Manager either by email: john.armstrong@guildford.gov.uk or by letter by no later than midday Monday 18 November 2019.

4.

Public Realm Improvements to Chapel Lane, Castle Street and Swan Lane, Guildford

Decision maker:  Executive

Decision:   26 Nov 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

5.

Virement from Capital Contingency Fund for Landlords Contribution New!

Decision maker:  Executive, Council

Decision:   3 Dec 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Part exempt  -

Explanation of anticipated restriction:
Robert Parkin will need to decide what elements are exempt.

6.

Taxi and Private Hire Enforcement - Delegations for Surrey Joint Warranting

Decision maker:  Council

Decision:   3 Dec 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

7.

Digital Games Hub Funding Proposal (Rocketdesk Guildford Riverside)

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

8.

Extension of private rented sector enforcement powers

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

9.

Guildford Crowdfunding Proposal

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

10.

Review of Grants

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

11.

Ripley Village Hall Forward Funding Proposal

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

12.

To consider the forward funding proposal relating to Ripley Village Hall New!

Decision maker:  Executive

Decision due:   7 Jan 2020

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

13.

Walnut Bridge

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/12/2019

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
If Councillors wish, this item will be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely: 'Information relating to the financial or business affairs of any particular person (including the authority holding that information)". Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: John Armstrong, Democratic Services Manager either by email: john.armstrong@guildford.gov.uk or by letter by no later than midday Friday 20 December 2019.

14.

Woodbridge Road Sportsground Pavilion Refurbishment

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Fully exempt  -

Explanation of anticipated restriction:
Information on the outcome of discussions between the Council's Quantity Surveyors and the contractor in relation to a disputed final account is commercially sensitive and will, if councillors wish, be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972 namely: 'Information relating to the financial or business affairs of any particular person (including the authority holding that information)'. Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: John Armstrong, Democratic Services Manager either my email: john.armstrong@guildford.gov.uk or by letter at the address stated on page 2 by no later than midday Friday 20 December 2019.

15.

Business Planning - General Fund Outline Budget 2020-21

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

16.

Capital and Investment Strategy 2020-21 to 2024-2025

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

17.

Housing Revenue Account Budget 2020-21

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

18.

New Corporate Priorities and Corporate Plan New!

Decision status:  Item Deferred

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

19.

Financial monitoring 2019-20 New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   15 Jan 2020

Lead officer:  Sue Hogg

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

20.

Business Planning - General Fund Budget 2020-21 New!

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

21.

Disposal of Assets at less than Best Consideration

Decision maker:  Executive

Decision:   21 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/09/2019

Anticipated restriction: Open  -

22.

Disposal of assets at less than best consideration New!

Decision maker:  Executive

Decision due:   21 Jan 2020

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

23.

Guildford Sports Ground

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   21 Jan 2020

Originally due:   7 Jan 2020

Lead officer:  Matthew Cue

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/10/2019

Anticipated restriction: Open  -

24.

Housing Revenue Account Budget 2020-21 New!

Decision maker:  Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

25.

National Planning Policy Framework (NPPF)

Decision maker:  Executive

Decision due:   21 Jan 2020

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

26.

New Corporate Priorities and Corporate Plan

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

27.

Off-Street Parking Business Plan 2020-21

Decision maker:  Executive

Decision:   21 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

28.

North Street Development Guildford New!

Decision maker:  Executive Briefing (G), Executive

Decision:   18 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitivity.

29.

Pay Policy Statement 2020-21

Decision maker:  Council, Executive Briefing (G)

Decision:   8 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

30.

Allocation of Community and Voluntary Grants 2020-21

Decision maker:  Executive

Decision:   18 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

31.

Town Centre CCTV Equipment Upgrade

Decision maker:  Executive

Decision:   18 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

32.

Local Plan: Development Management Policies New!

Decision maker:  Resources Executive Advisory Board, Executive, Council

Decision due:   5 May 2020

Lead officer:  Stuart Harrison

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

33.

Strategic Development Framework (SDF) Supplementary Planning Document New!

Decision maker:  Resources Executive Advisory Board, Executive

Decision:   21 Jul 2020

Lead officer:  Stuart Harrison

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

34.

Local Development Scheme New!

Decision maker:  Executive Briefing (G), Executive

Decision:   24 Mar 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

35.

Property Investment Strategy

Decision maker:  Executive Briefing (G), Overview and Scrutiny Committee, Executive

Decision:   22 Sep 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 24/09/2019

Anticipated restriction: Open  -

36.

Chantry Wood Campsite New!

Decision maker:  Executive Briefing (G), Community Executive Advisory Board, Executive

Decision:   24 Mar 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

37.

Town Centre Masterplan New!

Decision maker:  Executive, Executive Briefing (G)

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

38.

Bike Share Scheme New!

Decision maker:  Council, Executive Briefing (G), Executive

Lead officer:  Donald Yell

Decision status:  Abandoned

Notice of proposed decision first published: 27/02/2020

Anticipated restriction: Open  -

39.

Development Management DPD

Decision maker:  Resources Executive Advisory Board, Executive, Council

Decision due:   7 Apr 2020

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

40.

Transfer from provisional to approved capital programme for the surfacing of Burchatts Farm Barn car park

Decision maker:  Council, Executive

Lead officer:  Sally Astles

Decision status:  Abandoned

Notice of proposed decision first published: 24/12/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The decision required is commercially sensitive and will, if councillors wish, be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information).'
Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: Carrie Anderson, Senior Democratic Services Officer either by email: carrie.anderson@guildford.gov.uk or by letter to: Carrie Anderson, Guildford Borough Council, Committee Services, Old Millmead House, Guildford, Surrey, GU2 4BB by no later than midday Friday 20 March 2020.

41.

Climate Change, Sustainable Design, Construction and Energy Supplementary Planning Document New!

Decision maker:  Resources Executive Advisory Board, Executive Briefing (G)

Decision due:   3 Jun 2020

Lead officer:  Stuart Harrison

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

42.

Allen House Pavillion New!

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   24 Mar 2020

Lead officer:  Simon Goldsworthy

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

43.

North Downs Housing Ltd and Guildford Borough Council Holdings Ltd Annual Accounts

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   24 Mar 2020

Originally due:   21 Jan 2020

Lead officer:  Peter O'Connell

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

44.

Financial monitoring 2019-20 New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   30 Jul 2020

Lead officer:  Sue Hogg

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

45.

Gender Pay Gap Report New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   18 Jun 2020

Lead officer:  Francesca Chapman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

46.

Review of various corporate governance related matters New!

Decision maker:  Executive, Corporate Governance and Standards Committee, Council

Decision due:   28 Jul 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

47.

Annual Governance Statement 2019-20

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   23 Jun 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

48.

Revocation of the Taxi Rank, Guildford Park Road New!

Decision maker:  Executive

Decision:   21 Apr 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

49.

Election of Mayor and appointment of Deputy Mayor 2020-21

Decision maker:  Executive, Council

Lead officer:  John Armstrong

Decision status:  Abandoned

Notice of proposed decision first published: 27/08/2019

Anticipated restriction: Open  -

50.

Appointment of Honorary Remembrancer 2020-21

Decision maker:  Executive, Council

Lead officer:  John Armstrong

Decision status:  Abandoned

Notice of proposed decision first published: 27/08/2019

Anticipated restriction: Open  -

51.

Appointments to committees New!

Decision maker:  Council

Decision due:   15 May 2023

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

52.

Foxenden Deep Shelter New!

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   23 Nov 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

53.

Sutherland Memorial Park - Cricket Pavilion New!

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   26 May 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
*Information regarding the agreement referred to this item is considered to be commercially sensitive and will, if councillors wish, be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: Carrie Anderson, Senior Democratic Services Officer by email: carrie.anderson@guildford.gov.uk by no later than midday on Thursday 12 August 2021.

54.

Councillor Working Groups New!

Decision maker:  Community Executive Advisory Board, Executive

Decision:   5 Jan 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

55.

Surrey Leader's Group New!

Decision maker:  Executive

Decision:   26 May 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

56.

Charging for Regulatory Services New!

Decision maker:  Council, Community Executive Advisory Board, Executive

Lead officer:  Justine Fuller

Decision status:  Item Deferred

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

57.

Pest Control Services New!

Decision maker:  Executive Briefing (G), Community Executive Advisory Board, Executive

Decision:   27 Oct 2020

Lead officer:  Justine Fuller

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

58.

Revenue Outturn Report 2019-20 New!

Decision maker:  Executive

Decision:   22 Sep 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

59.

Bedford Wharf Plaza Landscaping Scheme New!

Decision maker:  Council, Resources Executive Advisory Board, Executive

Decision due:   27 Oct 2020

Decision status:  Item Deferred

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

60.

Housing Revenue Account: draft final Accounts 2019-20 New!

Decision maker:  Executive

Decision:   22 Sep 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

61.

Councillors' Parental Leave Policy New!

Decision maker:  Executive, Executive Briefing (G), Corporate Governance and Standards Committee, Council

Decision due:   28 Jul 2020

Decision status:  Abandoned

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

62.

New Housing Strategy for Surrey

Decision maker:  Executive Briefing (G), Community Executive Advisory Board, Executive, Council

Decision due:   6 Apr 2022

Decision status:  Information Only

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

63.

Review of various corporate governance related matters New!

Decision maker:  Executive, Corporate Governance and Standards Committee, Council

Decision due:   28 Jul 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

64.

Review of Executive Advisory Boards New!

Decision maker:  Joint Executive Advisory Board, Executive Briefing (G), Executive, Corporate Governance and Standards Committee, Council

Decision:   6 Oct 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

65.

Future Operating Models for frontline services New!

Decision status:  Item Deferred

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

66.

Budget assumptions for Business Planning 2021-22 to 2024-25 New!

Decision maker:  Council, Executive

Lead officer:  Claire Morris

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

67.

Crematorium Project

Lead officer:  Paul Stacey

Decision status:  Abandoned

Notice of proposed decision first published: 18/06/2019

Anticipated restriction: Open  -

68.

Tenancy Conditions

Decision maker:  Council, Community Executive Advisory Board, Executive

Lead officer:  Siobhan Rumble

Decision status:  Abandoned

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

69.

Tenancy Strategy New!

Decision maker:  Executive Briefing (G), Community Executive Advisory Board, Executive

Decision:   27 Oct 2020

Lead officer:  Siobhan Kennedy

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/02/2020

Anticipated restriction: Open  -

70.

Review of Overview and Scrutiny Annual Report New!

Decision maker:  Overview and Scrutiny Committee, Council

Decision:   28 Jul 2020

Lead officer:  James Dearling

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

71.

Capital and Investment Outturn Report 2019-20 New!

Decision maker:  Corporate Governance and Standards Committee, Executive, Council

Decision:   6 Oct 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

72.

Policy on Debt Recovery New!

Decision maker:  Community Executive Advisory Board, Executive

Decision:   21 Sep 2021

Lead officer:  Siobhan Rumble, Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

73.

Parking SPD New!

Decision maker:  Council, Executive

Lead officer:  Edward Cheng

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

74.

Strategic Development Framework SPD New!

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

75.

Climate Change, Sustainable Design, Construction and Energy Supplementary Planning Document New!

Decision maker:  Executive Briefing (G), Resources Executive Advisory Board, Executive

Decision:   22 Sep 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

76.

Timetable of Council and Committee Meetings 2021-22 New!

Decision maker:  Executive Briefing (G), Executive, Council

Decision:   8 Dec 2020

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

77.

Annual Audit Letter 2019-20 New!

Decision maker:  Council

Decision due:   16 Jan 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

78.

Review of corporate governance matters New!

Decision maker:  Corporate Governance and Standards Committee, Council

Decision:   6 Oct 2020

Lead officer:  John Armstrong, Robert Parkin

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

79.

Lovelace Neighbourhood Plan New!

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

80.

Regeneration of Guildford Town Centre New!

Decision maker:  Council

Decision due:   16 Jan 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

81.

Review of corporate governance matters New!

Decision maker:  Executive Briefing (G), Corporate Governance and Standards Committee, Council

Decision:   6 Oct 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

82.

Selection of the Mayor and The Deputy Mayor 2021-22 New!

Decision maker:  Executive, Council

Decision:   8 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

83.

Summary of Transactions at Less Than Best Consideration.

Decision status:  Item Deferred

Notice of proposed decision first published: 24/12/2019

Anticipated restriction: Open  -

84.

Pitch Strategy New!

Decision maker:  Council

Lead officer:  Paul Stacey

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

85.

Capital and Investment Strategy 2021-22 to 2025-26 New!

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   10 Feb 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -