Forward plan

23 April 2019  (01/05/2019 to 31/08/2019, Executive)

Plan items
No. Item

Council and Executive

1.

Review of Probity in Planning – Local Code of Practice

Decision maker:  Planning Committee, Council

Decision:   9 Apr 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

2.

Appointment of co-opted Independent Members of the Corporate Governance and Standards Committee (May 2019 - May 2023)

Decision maker:  Corporate Governance and Standards Committee, Council

Decision:   9 Apr 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

3.

Appointment of Independent Persons under Section 28 Localism Act 2011 (May 2019 - May 2023)

Decision maker:  Corporate Governance and Standards Committee, Council

Decision:   9 Apr 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

4.

Town Centre Public Realm Improvements

Decision maker:  Resources Executive Advisory Board, Executive

Decision:   23 Apr 2019

Lead officer:  Paul Bassi

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

5.

Annual Governance Statement 2018-19

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   23 Apr 2019

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

6.

Rodboro Buildings – Electric Theatre through road and parking

Decision maker:  Executive

Decision due:   16 Jul 2019

Decision status:  Item Deferred

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
*Information on the breakdown of the cost of each element of the scheme to be considered as part of this item is commercially sensitive and will, if councillors wish, be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”.

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: John Armstrong, Democratic Services Manager either by email: john.armstrong@guildford.gov.uk by no later than midday Monday 8 July 2019.

7.

Home Improvement Grant Policy

Decision maker:  Community Executive Advisory Board, Executive

Decision:   23 Apr 2019

Lead officer:  Ted Wainhouse

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

8.

Adoption of the Guildford Borough Local Plan: Strategy and Sites New!

Decision maker:  Executive, Council

Decision:   25 Apr 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

9.

Election of Mayor and appointment of Deputy Mayor 2019-20

Decision maker:  Council

Decision:   8 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

10.

Appointment of Honorary Remembrancer 2019-20

Decision maker:  Council

Decision:   8 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

11.

Election of the Leader of the Council for four year term 2019-2023

Decision maker:  Council

Decision:   15 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

12.

Pay Award

Decision maker:  Council

Decision:   23 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 26/03/2019

Anticipated restriction: Open  -

13.

Appointments to committees 2019-20

Decision maker:  Council

Decision:   15 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

14.

Food Poverty

Decision maker:  Executive, Council

Decision due:   23 Jul 2019

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

15.

48 Quarry Street, Guildford Museum

Decision maker:  Executive

Decision:   21 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

16.

Councillor Working Groups

Decision maker:  Executive

Decision:   21 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

17.

Surrey Leaders' Group

Decision maker:  Executive

Decision:   21 May 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

18.

Food Poverty

Decision maker:  Overview and Scrutiny Committee, Council, Executive

Decision:   27 Aug 2019

Lead officer:  James Dearling

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

19.

Review of Councillor / Officer Relations Protocol

Decision maker:  Executive Briefing (G), Corporate Governance and Standards Committee, Council

Decision due:   6 Oct 2020

Notice of proposed decision first published: 21/12/2018

Anticipated restriction: Open  -

20.

Approval of Below Market Lettings

Decision maker:  Executive

Decision:   16 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

21.

Redevelopment of Westborough and Park Barn Play Areas

Decision maker:  Executive

Decision:   16 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

22.

Stoke Park Masterplan: a strategy for delivery

Decision maker:  Executive

Decision:   24 Sep 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

23.

Ash Road Bridge - Compulsory Purchase Order

Decision maker:  Executive

Decision due:   18 Jun 2019

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Part exempt  - view reasons

24.

Housing Revenue Account: draft final Accounts 2018-19

Decision maker:  Executive

Decision:   18 Jun 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

25.

Capital and Investment Outturn Report 2018-19

Decision maker:  Executive

Decision:   18 Jun 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

26.

Review of Joint Enforcement Team

Decision maker:  Overview and Scrutiny Committee, Executive Briefing (G), Executive

Decision:   18 Jun 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

27.

Surrey Waste Partnership - Inter Authority Agreement

Decision maker:  Executive Briefing (G), Executive

Decision due:   24 Sep 2019

Decision status:  Item Deferred

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

28.

Transfer of Gosden Common to Bramley Parish Council

Decision maker:  Executive

Decision due:   22 Oct 2019

Decision status:  Item Deferred

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

29.

AONB Management Plan

Decision maker:  Executive

Decision due:   27 Aug 2019

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

30.

Animal Welfare Licensing Policy

Decision maker:  Licensing Committee, Executive

Decision:   18 Jun 2019

Lead officer:  Justine Fuller

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

31.

Compton Air Quality Air Management Area Action Plan

Decision maker:  Executive Briefing (G), Guildford Joint Committee

Decision:   3 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

32.

Shalford Air Quality Management Action Plan

Decision maker:  Guildford Joint Committee

Decision:   3 Jul 2019

Lead officer:  Justine Fuller

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

33.

Guildford Town Centre Heights and Views Supplementary Planning Document

Decision maker:  Resources Executive Advisory Board, Executive

Decision:   24 Sep 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

34.

Budget assumptions and Business Planning 2020-21 to 2023-24

Decision maker:  Executive

Decision:   16 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

35.

Guildford Park Project - Multi-Storey Car Park

Decision maker:  Executive

Decision due:   27 Aug 2019

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

36.

Community Governance Review for the parish of East Horsley New!

Decision maker:  Council

Decision:   31 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

37.

Future operation of public conveniences

Decision maker:  Community Executive Advisory Board, Executive

Decision:   16 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

38.

Public Health Funerals

Decision maker:  Executive

Decision:   7 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

39.

Review of Overview and Scrutiny Annual Report

Decision maker:  Overview and Scrutiny Committee, Council

Decision:   31 Jul 2019

Lead officer:  James Dearling

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

40.

Capital and Investment Outturn Report 2018-19

Decision maker:  Corporate Governance and Standards Committee, Council

Decision:   23 Jul 2019

Lead officer:  Victoria Worsfold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

41.

Appointment of Councillors to External Organisations

Decision maker:  Democratic Services & Elections Manager, Council

Decision:   23 Jul 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

42.

Appointment of parish representatives to Corporate Governance and Standards Committee New!

Decision maker:  Council

Decision:   31 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

43.

Code of Conduct for Staff

Decision maker:  Corporate Governance and Standards Committee, Council

Decision:   31 Jul 2019

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

44.

General Fund Revenue Account Final Accounts 2018-19 New!

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   18 Jun 2019

Lead officer:  Mark Jasper

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

45.

Refuse Vehicle Procurement

Decision maker:  Community Executive Advisory Board, Executive

Decision:   16 Jul 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/12/2018

Anticipated restriction: Open  -

46.

Bedford Wharf Plaza Landscaping Scheme

Decision maker:  Council, Executive

Lead officer:  Jennifer Hyland

Decision status:  Abandoned

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

47.

Weyside Urban Village Programme

Decision maker:  Executive, Council

Decision:   25 Jul 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
*Information within the appendices to this item is commercially sensitive and legally privileged and will if required be considered in private as it will involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information).”
“Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings”.

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned item, must do so in writing to: John Armstrong, Democratic Services and Elections Manager either by email: john.armstrong@guildford.gov.uk or by letter at the address stated on page 2 by no later than midday Thursday 22 December 2022.

48.

Timetable of Council and Committee meetings 2020-21

Decision maker:  Executive, Council

Decision:   8 Oct 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

49.

Review of Polling Districts and Polling Places

Decision maker:  Council

Decision:   8 Oct 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

50.

The Council's Constitution: Review of Procurement Procedure Rules

Decision maker:  Corporate Governance and Standards Committee, Council

Decision due:   18 May 2021

Lead officer:  Diane Owens

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

51.

Review of Councillors' Allowances

Decision maker:  Executive, Council

Decision:   3 Dec 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

52.

Business Planning - General Fund Outline Budget 2020-21

Decision maker:  Executive

Decision:   26 Nov 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

53.

Parish Councils - concurrent functions grant aid applications for assistance 2020-21

Decision maker:  Executive

Decision:   26 Nov 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

54.

Local Council Tax Support Scheme 2020-21

Decision maker:  Executive, Council

Decision:   3 Dec 2019

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

55.

Lovelace Neighbourhood Plan

Decision maker:  Council

Decision:   18 May 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

56.

Puttenham Neighbourhood Plan New!

Decision maker:  Council

Decision:   18 May 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

57.

Selection of the Mayor and The Deputy Mayor 2020-21

Decision maker:  Council

Decision due:   3 Dec 2019

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

58.

Community Governance Review for the parish of East Horsley New!

Decision maker:  Council

Decision due:   3 Dec 2019

Notice of proposed decision first published: 23/04/2019

Anticipated restriction: Open  -

59.

Annual Audit Letter 2018-19

Decision maker:  Corporate Governance and Standards Committee

Decision:   22 Oct 2019

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/01/2019

Anticipated restriction: Open  -

60.

Off-Street Parking Business Plan 2020-21

Decision maker:  Executive

Decision:   21 Jan 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

61.

Capital and Investment Strategy 2020-21 to 2024-2025

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

62.

Housing Revenue Account Budget 2020-21

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

63.

Business Planning - General Fund Outline Budget 2020-21

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   5 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

64.

Pay Policy Statement 2020-21

Decision maker:  Council, Executive Briefing (G)

Decision:   8 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

65.

Allocation of Community and Voluntary Grants 2020-21

Decision maker:  Executive

Decision:   18 Feb 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -