Agenda item

The Council considered a report on the appointment of councillors to committees for the municipal year 2023-24.  Councillors noted the political composition of the Council following the Borough Council elections on 4 May 2023, and the details of each of the political groups on the Council, which were set out in the Order Paper circulated at the meeting.

 

Details of the proposed committees and their respective size and terms of reference were set out in the report submitted to the Council, including details of the numerical allocation of seats on the committees to the political groups.  The Order Paper also included details of each group’s nominations to fill those seats (and substitutes where appropriate), together with the nominations for election of committee and sub-committee chairmen and vice-chairmen.

 

Upon the motion of the Leader of the Council, Councillor Julia McShane, and seconded by the Deputy Leader of the Council, Councillor Tom Hunt, the Council:

 

RESOLVED:

 

(1)    That, for the 2023-24 municipal year and subject to paragraph (2) below, the Council agrees to appoint the committees referred to in the table set out in paragraph 4.1 of the report submitted to the Council, and agrees their respective size referred to therein and the proposed terms of reference, as indicated in Appendix 1 to the report.

 

(2)         That the Service Delivery Executive Advisory Board be re-named the “Community Executive Advisory Board” and the Strategy and Resources Executive Advisory Board be re-named the “Resources Executive Advisory Board” and that their respective remits be aligned with the current Joint Management Team structure as indicated below:

 

“Community EAB” to cover the following service areas:

 

·      Communications and Customer Services

·      Community Services

·      Environmental Services

·      Housing Services

·      Regulatory Services

·      Commercial Services

 

“Resources EAB” to cover the following service areas:

 

·      Planning Development

·      Regeneration and Planning Policy

·      Assets

·      Finance

·      Legal & Democratic Services

·      Organisational Development

 

(3)         That the following numerical allocation of seats on committees to each political group on the Council be approved for the 2023-24 municipal year:

 

Committee	Lib Dem	Con	R4GV	GGG	Labour
Corp Gov & Standards	4	1	1	0	1
Employment	2	1	0	0	0
Community EAB	6	3	2	0	1
Resources EAB	6	3	2	1	0
Joint Appointments	2	1	0	0	0
Joint Governance	3	1	1	1	0
Licensing	8	3	2	1	1
Overview & Scrutiny	6	2	2	1	1
Planning	8	3	2	1	1
Total no. of seats on committees	45	18	12	5	5

 

(4)         That the nominations for membership and (where applicable) substitute membership of the committees, Executive Advisory Boards, and the joint committees, for the 2023-24 municipal year, be approved in accordance with the wishes of the political groups as indicated below:

 

Corporate Governance and Standards Committee

 

Appointed Members:	Substitute Members:
Councillor Phil Bellamy Councillor Joss Bigmore Councillor Bob Hughes Councillor James Jones Councillor George Potter Councillor James Walsh Councillor Fiona White	Councillor Bilal Akhtar Councillor Honor Brooker Councillor Ruth Brothwell Councillor Amanda Creese Councillor Vanessa King Councillor Richard Mills Councillor Howard Smith Councillor Katie Steel

 

Employment Committee

 

Appointed Members:	Substitute Members:
Councillor Philip Brooker Councillor Julia McShane Councillor Katie Steel	Councillor Bilal Akhtar The Deputy Mayor, Councillor Sallie Barker MBE Councillor Angela Goodwin Councillor Bob Hughes Councillor James Jones Councillor George Potter Councillor Cait Taylor Councillor Keith Witham

 

Community Executive Advisory Board

 

Appointed Members:

Substitute Members:

The Deputy Mayor, Councillor Sallie Barker MBE Councillor Dawn Bennett Councillor David Bilbé Councillor Honor Brooker Councillor Amanda Creese Councillor Gillian Harwood Councillor Steven Lee Councillor Sandy Lowry Councillor David Shaw Councillor Joanne Shaw Councillor Katie Steel Councillor Cait Taylor

Councillor Bilal Akhtar Councillor Philip Brooker Councillor Ruth Brothwell Councillor Geoff Davis Councillor Matt Furniss Councillor Lizzie Griffiths Councillor Steve Hives Councillor Bob Hughes Councillor James Jones The Mayor, Councillor Masuk Miah Councillor Richard Mills Councillor Danielle Newson Councillor Howard Smith Councillor Jane Tyson Councillor James Walsh Councillor Dominique Williams Councillor Keith Witham Councillor Catherine Young

 

Resources Executive Advisory Board

 

Appointed Members:

Substitute Members:

Councillor Phil Bellamy Councillor James Brooker Councillor Ruth Brothwell Councillor Yves de Contades Councillor Geoff Davis Councillor Matt Furniss Councillor Steve Hives Councillor Vanessa King Councillor Richard Mills Councillor Joanne Shaw Councillor Jane Tyson Councillor Catherine Young

Councillor Bilal Akhtar The Deputy Mayor, Councillor Sallie Barker MBE Councillor Dawn Bennett Councillor David Bilbé Councillor Honor Brooker Councillor Philip Brooker Councillor Jason Fenwick Councillor Lizzie Griffiths Councillor Gillian Harwood Councillor Bob Hughes Councillor James Jones Councillor Steven Lee Councillor Patrick Oven Councillor David Shaw Councillor Katie Steel Councillor Cait Taylor Councillor Dominique Williams Councillor Keith Witham

 

Guildford and Waverley Joint Appointments Committee

 

Appointed Members:

Councillor Philip Brooker Councillor Julia McShane Councillor Fiona White

 

Guildford and Waverley Joint Governance Committee

 

Appointed Members:

Councillor Joss Bigmore Councillor Philip Brooker Councillor Jason Fenwick Councillor Julia McShane Councillor Danielle Newson Councillor Merel Rehorst-Smith

 

Licensing Committee

 

Appointed Members:

Councillor Bilal Akhtar Councillor Amanda Creese Councillor Gillian Harwood Councillor Catherine Houston Councillor Bob Hughes Councillor Tom Hunt Councillor Sandy Lowry The Mayor, Councillor Masuk Miah Councillor Patrick Oven Councillor David Shaw Councillor Katie Steel Councillor Jane Tyson Councillor Keith Witham Councillor Dominique Williams Councillor Catherine Young

 

Overview and Scrutiny Committee

 

Appointed Members:	Substitute Members:
Councillor Honor Brooker Councillor Jason Fenwick Councillor Matt Furniss Councillor Lizzie Griffiths Councillor Gillian Harwood Councillor Steven Lee Councillor Maddy Redpath Councillor Katie Steel Councillor James Walsh Councillor Fiona White Councillor Dominique Williams Councillor Sue Wyeth-Price	All non-Executive councillors not appointed to this Committee may substitute for any member of the Committee from the same political group

 

Planning Committee

 

Appointed Members:

Substitute Members:

Councillor Bilal Akhtar Councillor David Bilbé Councillor Lizzie Griffiths Councillor Steve Hives Councillor James Jones Councillor Vanessa King Councillor Richard Mills Councillor Patrick Oven Councillor George Potter Councillor Maddy Redpath Councillor Joanne Shaw Councillor Howard Smith Councillor Cait Taylor Councillor Fiona White Councillor Sue Wyeth-Price

The Deputy Mayor, Councillor Sallie Barker MBE Councillor Phil Bellamy Councillor Joss Bigmore Councillor James Brooker Councillor Philip Brooker Councillor Ruth Brothwell Councillor Amanda Creese Councillor Jason Fenwick Councillor Matt Furniss Councillor Catherine Houston Councillor Bob Hughes Councillor Richard Lucas Councillor Merel Rehorst-Smith Councillor Jane Tyson Councillor James Walsh Councillor Keith Witham Councillor Catherine Young

 

(5)         That, for the 2023-24 municipal year, the councillors indicated in the table below be elected as chairman of the committees/sub-committees/ EABs referred to therein:

 

Committee	Chairman
Employment Committee	Cllr Julia McShane
Community EAB	Cllr Katie Steel
Licensing Sub-Committee (up to 7 designated sub-committee chairmen)	Cllr Amanda Creese Cllr Gillian Harwood Cllr Masuk Miah  Cllr Patrick Oven Cllr Katie Steel Cllr Keith Witham Cllr Catherine Young
Planning Committee	Cllr Fiona White

 

(6)         That the election of vice-chairman of the Employment Committee, Community EAB, and Planning Committee be dealt with at their first meetings of the municipal year.

 

(7)         That the Council re-appoints Murray Litvak as a co-opted independent member of the Corporate Governance and Standards Committee for the four-year period 2023-2027.

 

(8)         That the Council re-appoints Julia Osborn (Send Parish Council), Ian Symes (Effingham Parish Council), and Tim Wolfenden (Shalford Parish Council) as co-opted parish members on the Corporate Governance and Standards Committee for a period up to the appointment of their successors.

 

(9)         That the Council appoints Councillor Honor Brooker as Older Persons’ Councillor Champion for 2023-24.

 

(10)    That, in accordance with Section 28 (7) of the Localism Act 2011, the Council appoints the following persons as Independent Persons for a four-year term of office expiring in May 2027:

 

·      Andrea Armstrong

·      Vivienne Cameron

·      Jane Clarke

·      Bill Donnelly

·      John Smith

 

(11)    That the Council agrees that the time at which Council and Committee meetings shall normally begin shall remain at 7pm.

 

Reasons for Recommendation:

·      To comply with Council Procedure Rules 23 and 29 of the Constitution in respect of the appointment of committees and election of chairmen and vice-chairmen

·      To enable the Council to comply with its obligations under the Local Government and Housing Act 1989 in respect of the political proportionality on its committees.

·      To enable the Council to comply with the requirements of the Police Reform and Social Responsibility Act 2011.

·      To enable the Council to comply with its obligations under Section 28 (7) of the Localism Act 2011.

 

Contested Appointments: Committee Chairmen

The Council was invited to vote on the contested elections in respect of the chairmen of the following committees:

 

·      Corporate Governance and Standards Committee

·      Resources EAB

·      Licensing Committee

·      Overview & Scrutiny Committee

 

The Council

 

RESOLVED:

 

(1)         That Councillor Phil Bellamy be elected chairman of the Corporate Governance & Standards Committee for the 2023-24 municipal year, and Councillor Bob Hughes be elected vice-chairman.

 

(2)         That Councillor Ruth Brothwell be elected chairman of the Resources EAB for the 2023-24 municipal year, and Councillor Richard Mills be elected vice-chairman.

 

(3)         That Councillor Catherine Young be elected chairman of the Licensing Committee for the 2023-24 municipal year, and Councillor Keith Witham be elected vice-chairman.

 

(4)         That Councillor James Walsh be elected chairman of Overview & Scrutiny Committee for the 2023-24 municipal year, and Councillor Matt Furniss be elected vice-chairman.

 

Appointment of Representative on the Surrey Police and Crime Panel

The Council was also invited to vote on the contested appointment of the Council’s representative on the Surrey Police and Crime Panel for the period 2023-2027.

 

The Council

 

RESOLVED:  That Councillor Danielle Newson be appointed the Council’s representative on the Surrey Police & Crime Panel for the period 2023-2027.

 

Appointment of Councillor Champions

The Council was also invited to vote on the contested appointment of Councillor Champions for the 2023-24 municipal year.

 

The Council

 

RESOLVED:

 

(1)         That Councillor Steve Hives be appointed as Armed Forces Champion for the 2023-24 municipal year, and the Deputy Mayor, Councillor Sallie Barker MBE be appointed as the deputy Armed Forces Champion.

 

(2)         That Councillor Howard Smith be appointed as Historic Environment & Design Champion for the 2023-24 municipal year, and Councillor Richard Mills be appointed as the deputy Historic Environment & Design Champion.