Agenda

Selection Council, Council - Monday, 13th May, 2024 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services and Elections Manager Tel: (01483) 444102

Media

Items
No.	Item
1.	Apologies for absence
2.	Disclosures of interest To receive and note any disclosable pecuniary interests from councillors. In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter. If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting. Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.
3.	Minutes PDF 414 KB To confirm the minutes of the Budget meeting of the Council held on 7 February, and the extraordinary meetings held on 21 February and 16 April 2024.
4.	Mayor's Communications To receive any communications or announcements from the Mayor.
5.	Announcements from the Statutory Officers To receive any announcements from the Head of Paid Service, Chief Finance Officer and/or Monitoring Officer.
6.	Public participation Prior to the adoption by the Council of its new Council Procedure Rules on 16 April 2024, a number of enquiries regarding public speaking were made and the members of the public concerned were informed that this meeting of the Council would be the next opportunity for them to address the Council on general matters either related to the powers, duties or functions of the Council or matters which affect the borough. The new Procedure Rules do not provide for public participation at the Annual Meeting (of which this meeting is the second part, following the ‘Mayor Making’ meeting on 8 May 2024). It will therefore be necessary for the Council to agree to suspend Council Procedure Rule 2.2 (Business at the Annual Meeting) in order to receive questions or statements from the public on this occasion.
7.	Appointment of Committees 2024-25 PDF 120 KB Additional documents: Item 07 (1) - Appointment of Committees 2024-25 - App 1 - Terms of Reference of Committees , item 7. PDF 188 KB Item 07 (2) - Appointment of Committees - App 2 - Proposed Numerical Allocation of Seats 2024-25 , item 7. PDF 46 KB
8.	Annual Weyside Urban Village Report PDF 96 KB View the background to item 8. Additional documents: Restricted enclosure 7 View the reasons why document 8./2 is restricted Restricted enclosure 8 View the reasons why document 8./3 is restricted Restricted enclosure 9 View the reasons why document 8./4 is restricted Restricted enclosure 10 View the reasons why document 8./5 is restricted
9.	Minutes of the Executive PDF 283 KB To receive and note the attached minutes of the meetings of the Executive held on 25 January, 22 February, and 18 April 2024.