Agenda and minutes

Special Meeting, Corporate Governance and Standards Committee - Tuesday, 18th July, 2023 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services and Elections Manager  Tel: (01483) 444102


No. Item


Apologies for absence and notification of substitute members

Additional documents:


Apologies for absence were received from Councillor James Jones and from Murray Litvak, Julia Osborn, and Ian Symes.



Local code of conduct - disclosure of interests

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, you must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.


Additional documents:


There were no disclosures of interest.



General Fund Budget update pdf icon PDF 338 KB

Additional documents:


The Committee noted that, at its budget meeting on 8 February 2023, the Council had approved the 2023-24 budget and the Medium-Term Financial Plan (MTFP), which had included an £18.3m projected deficit to be resolved, underwritten by an estimated £32m cash backed usable reserves and £3.75m General Fund working balance reserve. The reasonable worst-case scenario, at that time, was that the Council’s expenditure could be met by the resources currently available to it in the immediate term. Council asked the Joint Management Team to undertake a comprehensive financial review to identify a set of measures to address this deficit and present a revised budget and MTFP to Full Council in July 2023. That work had progressed, and the Committee considered the Section 151 Officer’s report which set out the findings and recommended actions to be taken, including a 2023-24 General Fund budget revision for Full Council approval.

The Committee had been asked to consider the report and submit its own comments to the Executive at its meeting on 20 July, and to the Council at its meeting on 25 July, in respect of the recommendations contained in the report.

The Lead Councillor for Finance presented the report to the Committee summarising the position the Council was in financially, including the recent historical background highlighting the various factors and circumstances that had contributed to that position, together with the serious implications for the Council. The Lead Councillor also outlined the remedial measures recommended in the report and the anticipated timeline for their implementation.

During the debate, the Committee asked a number of questions and made a number of comments on the contents of the report.  The Committee also made the following key points in the debate on this matter which it was proposed to put to the Executive on 20 July:

·      It was noted in the discussion on an accountancy treatment of a grant that these sums had been erroneously applied to a reserves heading and were otherwise correctly spent and disposed of.

·      It was suggested that the business case for investment in Planning Services should be circulated to councillors in advance of the Full Council meeting and added as a supplementary paper

·      It was felt that the findings in the report should be noted rather than endorsed.

·      It was suggested that, rather than having an informal cross-party reference group, the Executive should establish its own working group, to receive and comment on regular updates on the Council’s preparations for the Medium-Term Financial Plan restatement in October and its implementation; and to consider options to close the projected financial gap.

·      It was noted that the table in paragraph 7.12 of the report showing the increase in the capital programme since 2016 had erroneously shown the capital cost to the Council on the Ash Road Bridge project in 2024 as being £24.573m.  The correct figure would be reported to Council.

·      It was also noted that paragraphs 14.2 and 14.3 of the report (Climate Change/Sustainability implications) had erroneously repeated the earlier paragraphs 13.2  ...  view the full minutes text for item CGS10