Issue - meetings

Decision:

(1)         That the working groups listed below continue with their work:

·       Arts Development Strategy & Public Art Strategy Board

·       Aspire Health and Wellbeing Board

·       Climate Change Board

·       Electric Theatre Monitoring Group

·       Future Guildford Board

·       Guildford Community Covenant Panel

·       Housing Delivery Board

·       Innovation Board

·       Local Plan Panel

·       Major Projects Portfolio Board

·       Museum Working Group

·       Play Development Strategy & Fixed Play Equipment Group

·       Property Review Group

·       Sports Development Strategy Group

·       Town Twinning Working Group

·       Weyside Urban Village Development Governance Board

(2)     That no changes be made to the terms of reference of the working groups referred to in paragraph (1) above, with the exception of the Museum Working Group whose terms of reference will now be as follows:

1. To guide the future direction of the Museum service.

2. To consider the future of the Council’s art collection in order to inform decisions around its future management and display.

3. To report directly to the Executive in respect of 1. and 2. above.

(3)     That the current membership of each of the working groups referred to in paragraph (1) be confirmed for the remainder of the 2020-21 municipal year and for the 2021-22 municipal year, including the appointment of Councillor Angela Gunning as one of the local ward members on the Weyside Urban Village Development Governance Board, and subject to any changes requested by the political groups, which shall be referred to the Leader of the Council to approve.

(4)     That political group leaders be requested to submit nominations for consideration by the Leader of the Council in respect of the vacancies on the Electric Theatre Monitoring Group and the Guildford Community Covenant Panel.

(5)     That the proposed Planning Committee Review Working Group and the Electoral Review Working Group be established in accordance with their respective terms of reference and composition, as set out in the report submitted to the Executive, and that the councillors nominated from the political groups be appointed for the remainder of the 2020-21 municipal year and for the 2021-22 municipal year.

(6)     That Councillor Tony Rooth be appointed as chairman of the Electoral Review Working Group.

Reasons:

(1)     To comply with the requirement on the part of the Executive to periodically review the continuation of the various Working Groups in accordance with Council Procedure Rule 24 (j).

(2)     To consider the recommendations of the recent LGA Planning Committee Peer Review

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the lead or lead councillors and any dispensation granted:

None

The Executive considered an annual report to review the work carried out over the previous twelve months by the various working groups (including boards and panels) that had been established by either the Executive or the Leader/Lead Councillor, together with the work they were likely to undertake over the next twelve months. As part of the review the Executive was asked to determine if those working groups should continue as constituted and, if so, to make or confirm appointments to them. The requirement to submit this annual report to the Executive was in accordance with Council Procedure Rule 24 (j).

The report was usually delivered every May but had been delayed this year due to the impact of the Coronavirus pandemic. The last reporting of the Review of Executive Working Groups was to the Executive on 19 May 2019. For the first time an earlier draft of the report had been considered by the Service Delivery EAB on 10 December 2020.

It was recommended that two new working groups be established to consider in detail the recommendations of the recent LGA Planning Committee Peer Review and an Electoral Review Working Group to work up proposals for the future warding of Guildford borough, including the names, number and boundaries of wards, and the number of councillors to be elected to each of them for submission to the Local Government Boundary Commission for England as part of their periodic electoral review.

Having considered the report, the Executive

RESOLVED:

(1)    That the working groups listed below continue with their work:

·       Arts Development Strategy & Public Art Strategy Board

·       Aspire Health and Wellbeing Board

·       Climate Change Board

·       Electric Theatre Monitoring Group

·       Future Guildford Board

·       Guildford Community Covenant Panel

·       Housing Delivery Board

·       Innovation Board

·       Local Plan Panel

·       Major Projects Portfolio Board

·       Museum Working Group

·       Play Development Strategy & Fixed Play Equipment Group

·       Property Review Group

·       Sports Development Strategy Group

·       Town Twinning Working Group

·       Weyside Urban Village Development Governance Board

(2)   That no changes be made to the terms of reference of the working groups referred to in paragraph (1) above, with the exception of the Museum Working Group whose terms of reference will now be as follows:

1. To guide the future direction of the Museum service.

2. To consider the future of the Council’s art collection in order to inform decisions around its future management and display.

3. To report directly to the Executive in respect of 1. and 2. above.

(3)   That the current membership of each of the working groups referred to in paragraph (1) be confirmed for the remainder of the 2020-21 municipal year and for the 2021-22 municipal year, including the appointment of Councillor Angela Gunning as one of the local ward members on the Weyside Urban Village Development Governance Board, and subject to any changes requested by the political groups, which shall be referred to the Leader of the Council to approve.

(4)   That political group leaders be requested to submit nominations for consideration by the Leader of the  ...  view the full minutes text for item 67