Issue - meetings

The Senior Democratic Services Officer (Scrutiny) introduced the report submitted to the Committee.  He advised the meeting that the report stated the work of Overview and Scrutiny over the past year and its future work plan, reported on the use of call-in, and detailed the use of urgency provisions during the past municipal year. 

The Senior Democratic Services Officer (Scrutiny) advised the Committee of changes to the draft Overview and Scrutiny work plan since the publication of the papers for the meeting; namely, confirmation of the date of the October Overview and Scrutiny Committee meeting; the re-scheduling of the Borough’s Response to Refugees from January 2023 to October 2022; the re-scheduling of the Safer Guildford Partnership Annual Report from September 2022 to October 2022; the addition of Corporate Performance Monitoring to the September 2022 and January 2023 meetings of the Committee, and scheduling the update on the Children and Young People’s Emotional Wellbeing and Mental Health Service for January 2023. 

RESOLVED:  (I) That, subject to the addition of the updates in the work plan as detailed above, the report submitted to the Committee be commended to Full Council as the Overview and Scrutiny Annual Report, 2021-22.

(II) That the current rules relating to call in or urgency provisions remain unchanged.

The Council considered a report which outlined the work undertaken by overview and scrutiny during the past municipal year and its future work programme as thus far developed. 

Decisions taken during the past municipal year under the ‘urgency’ provisions and the use of ‘call-in’ were also detailed within the report.  In 2020-21, four decisions had been taken under the urgency provisions of the Overview and Scrutiny Procedure Rules, and no Executive decisions had been called-in.

The report had also been considered by the Overview and Scrutiny Committee at its meeting on 13 July 2021.  The Committee had commended the Annual Report to Council.

Upon the motion of Councillor Paul Spooner, seconded by Councillor Deborah Seabrook, the Council

RESOLVED:

(1)     That thereport be commended as the annual report of the Overview and Scrutiny Committee for 2020-21.

(2)     That the current rules relating to call in or urgency provisions remain unchanged.

Reasons:

·       Article 8.2(d) of the Council’s Constitution required the Council’s Overview and Scrutiny Committee to report annually to Full Council on the work undertaken during the year, its future work programme, and amended working methods if appropriate. 

·       Overview and Scrutiny Procedure Rule 16(i), required the operation of the provisions relating to call-in and urgency to be monitored annually and a report submitted to Full Council with proposals for review if necessary.