Issue - meetings

The Council considered a report on the proposed timetable of Council and Committee meetings for the 2022-23 municipal year. 

Having consulted with the Leader and Deputy Leader of the Council, political group leaders, and with Waverley Borough Council, it was proposed to move the regular day for the meeting of the Executive from Tuesday to Thursday in 2022-23 so as to avoid diary conflicts for the Joint Chief Executive given that the Waverley Executive also met on a Tuesday.

The draft timetable also took into account the arrangements for meetings, which would be set out in a report by the Monitoring Officer on ‘Pre-Election Publicity Guidance’ to be presented to a future meeting.  Under those arrangements, the Monitoring Officer was recommending that only the Planning Committee, Licensing Sub-Committee, and Licensing Regulatory Sub-Committee should meet during the pre-election period.

The Executive had also considered the report at its meeting on 25 January 2022 and had recommended approval of the timetable as appended to the report.

Upon the motion of the Leader of the Council, Councillor Joss Bigmore, seconded by the Deputy Leader of the Council, Councillor Julia McShane, the Council

RESOLVED: That the proposed timetable of Council and Committee meetings for the 2022-23 municipal year, as set out in Appendix 1 to the report submitted to the Council, be approved.

Reason:

To assist with the preparation of individual committee work programmes.

Decision:

The Executive recommended that full Council (on 9 February 2022) approves the proposed timetable of Council and Committee meetings for the 2022-23 municipal year, as set out in Appendix 1 to the report.

Reason:

To assist with the preparation of individual committee work programmes.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

The Leader of the Council introduced the report.

The Executive received the draft timetable of Council and committee meetings for the next municipal year. It was noted that it was proposed that, for 2022-23, the Executive should meet on a Thursday, instead of a Tuesday, so as to avoid diary conflicts for the Joint Chief Executive given that the Waverley Borough Council Executive also met on a Tuesday. The Executive would also meet on a Thursday during February and April 2022 for the same reason.

The draft timetable had also taken into account the arrangements for meetings during pre-election periods, which would be set out in a report on ‘Pre-Election Publicity Guidance’ to be presented to a future meeting by the Monitoring Officer.  Under those arrangements, the Monitoring Officer would be recommending that only the Planning Committee, Licensing Sub-Committee and Licensing Regulatory Sub-Committee should meet during the pre-election period.

The Executive

RESOLVED:

That the full Council, on 9 February 2022, be asked to approve the proposed timetable of Council and Committee meetings for the 2022-23 municipal year, as set out in Appendix 1 to the report.

Reason:

To assist with the preparation of individual committee work programmes.