Decision details

Consent to enter into a licence with Sunshine Nursery (Guildford) Limited and to apply to the Charity Commission to extend the charitable objects of the Burpham War Memorial.

The Chairman of the Committee introduced the report.

The Cricket Pavilion at Sutherland Memorial Park was used by Sunshine Nursery (Guildford) Limited and the Guildford City Youth Project who played Cricket on the park.  

The pavilion had been used by both parties for a considerable length of time and payment was made to the Parks and Countryside team on a per use/hire basis. 

If the Council wished to retain the nursery’s usage, then this position needed to be regularised by way of a licence in order to protect the Council’s interest and an application made to the Charity Commission to extend the charitable objects to include “educational purposes”. 

Consequently, the Committee,

RESOLVED:

1)     That the Head of Asset Management be authorised to grant a licence to Sunshine Nursery (Guildford) Limited in respect of their use of the Cricket Pavilion at Sutherland Memorial Park.

2)     That the Council applies to the Charity Commission to extend the charitable objects of the Burpham War Memorial Trust to include “educational purposes”.

3)     That Guildford City Youth Project be permitted to continue to hire the pavilion when required using existing hire arrangements, outside of the Nursery operating hours.

Reasons:

1)     To regularise the usage of the pavilion, secure the ongoing community amenity and protect the Council’s interests. Regularising the nursery’s occupation will protect the Council as currently the responsibilities between the Landlord and the nursery are not clearly defined and as such there are risks regarding liability should an accident occur.
 

2)     To fulfil the Council’s charitable trustee duties.