Decision details

Decision:

(1)      That the review and approval of the charitable accounts for the Guildford Sportsground Charity be delegated to the Leader of the Council in consultation with the Lead Councillor responsible for Finance and Assets, Customer Services and the Director of Resources and the Parks and Landscape Manager.

(2)     That the review and approval of charitable accounts for:

·       The Burpham War Memorial Recreational Grounds Charity;

·        The Public Walks and Pleasure Grounds Charity;

·        The Racks Close Open Spaces Charity

·        The Allen House Charity

be delegated to the Leader of the Council in consultation with the Lead Councillor responsible for Finance and Assets, Customer Services and the Director of Resources.

(3)   That the Specialist Solicitor (Projects, Corporate and Commercial) be authorised in consultation with the Lead Specialist (Finance) to complete any documentation pursuant to the submission of charitable accounts to the Charity Commission.

(4)   That the Parks and Landscape Manager be requested to circulate to the Committee a summary of the background and purpose of the charities referred to in paragraph (2) above, together with guidance issued by the Charity Commission.

Reason:

To comply with the legal requirement that the Charity must submit annual accounting returns to the Charity Commission. If the Trustee fails to submit these returns, it could result in the Charity Commission removing the charity from its register and taking further action.

Alternative options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None