Decision details

Decision:

1.     Jo Knight be appointed as a director of Guildford Borough Council Holdings to take effect on the Company receiving notice from the Council for a term of 4 years. 

2.     Tom Hunt be appointed as a director of Guildford Borough Council holdings to take effect on the Company receiving notice from the Council for a term ending on 7 January 2028.

3.     the Executive Head of Service for Legal & Democratic Services to make a further appointment, if possible, of a director to Guildford Borough Council Holdings to take effect on the Company receiving notice from the Council for a term of 4 years.

Reason(s):

1.     To ensure that the Company has sufficient directors to enable decisions to be made, in particular to allow for the approval of the accounts which are due to be submitted in March 2024.

2.     The appointment of directors to the Company can be undertaken by the Board but at present the Board is not quorate and therefore the only decisions which can be made is a request to the Council for the appointment of additional directors.  It is also advisable to have sufficient directors to ensure that the Board remains quorate and provide some flexibility.  In accordance with Article 21.2.1 of the Articles of Association that Council is able to appoint directors to the Board.  This will ensure resilience and that the Board are able to fulfil their statutory duties in a timely manner.

Other options considered and rejected by the Committee:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.