Forward plan

27 July 2021  (01/07/2021 to 31/10/2021, Executive)

Plan items
No. Item

1.

Modern Slavery Motion

Decision maker:  Leader of the Council and Lead Councillor for Housing, Council, Overview and Scrutiny Committee

Decision due:   18 Oct 2022

Lead officer:  Faye Gould

Notice of proposed decision first published: 12/02/2020

2.

Net Zero Carbon Emissions Trajectory Report New!

Decision maker:  Resources Executive Advisory Board

Decision:   14 Jun 2021

Lead officer:  Paul Taylor-Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

3.

Equalities Scheme Action Plan

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Francesca Chapman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

4.

Audit Report on the Certification of Financial Claims and Returns: Housing Benefit Subsidy and Pooling Housing Capital Receipts

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

5.

Internal Audit Report - Right to Buy Receipts

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

6.

Review of Operational Assets

Decision maker:  Joint Executive Advisory Board

Decision:   24 Jun 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

7.

Food Poverty Update

Decision maker:  Overview and Scrutiny Committee

Decision:   29 Jun 2021

Lead officer:  Samantha Hutchison

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

8.

Terms of reference of the Corporate Governance and Standards Committee New!

Decision maker:  Council

Decision:   6 Jul 2021

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

9.

Houses in Multiple Occupation (HMOs) Controls

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

10.

Southern Pro Music

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

11.

Guildford Book Festival Mandate

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

12.

Adoption of Agile Working Policy

Decision maker:  Employment Committee

Decision:   9 Jul 2021

Lead officer:  Francesca Chapman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

13.

Overview and Scrutiny Annual Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

14.

Off-Street Parking Business Plan 2022-23

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

15.

Annual Governance Statement 2020-21

Decision maker:  Executive, Corporate Governance and Standards Committee

Decision:   29 Jul 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

16.

External Audit Plan, Audit Update 2020-21, and External Audit 2021-22 Fee Letter

Decision maker:  Corporate Governance and Standards Committee

Decision:   29 Jul 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

17.

Revenue Outturn Report

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   27 Oct 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

18.

Housing Revenue Account Final Accounts

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision:   27 Oct 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

19.

Revenue and Capital Outturn Report 2023-24

Decision maker:  Executive, Council

Decision:   8 Oct 2024

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

20.

2020-21 Audit Findings Report: Year ended 31 March 2021

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

21.

Final 2020-21 Audited Statement of Accounts

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

22.

Priority List of Highway and Transport Schemes Critical to Local Plan Delivery

Decision maker:  Executive

Decision:   24 Aug 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

23.

Financial Monitoring 2021-22 Period 3 (April/June 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

24.

Summary of Internal Audit Reports October 2020 – March 2021

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

25.

Review of the Local Plan New!

Decision maker:  Council

Decision:   5 Apr 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

26.

Voluntary Grants Schemes Mandate

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

27.

Citizens' Advice Funding Mandate

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

28.

Data Protection Policy

Decision maker:  Executive

Decision:   24 Aug 2021

Lead officer:  Ciaran Ward

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

29.

Sutherland Memorial Park - Cricket Pavilion

Decision maker:  Executive Shareholder and Trustee Committee

Decision:   26 May 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
*Information regarding the agreement referred to this item is considered to be commercially sensitive and will, if councillors wish, be discussed in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned matter, must do so in writing to: Carrie Anderson, Senior Democratic Services Officer by email: carrie.anderson@guildford.gov.uk by no later than midday on Thursday 12 August 2021.

30.

Council Tax CAB Protocol

Decision maker:  Community Executive Advisory Board, Executive

Decision:   21 Sep 2021

Lead officer:  Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/08/2020

Anticipated restriction: Open  -

31.

Policy on Debt Recovery

Decision maker:  Community Executive Advisory Board, Executive

Decision:   21 Sep 2021

Lead officer:  Siobhan Rumble, Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

32.

Options for Collaboration with Waverley Borough Council

Decision maker:  Executive, Council

Decision due:   6 Jul 2021

Notice of proposed decision first published: 25/05/2021

33.

Air Quality Strategy

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

34.

COVID-19 response - update New!

Notice of proposed decision first published: 27/07/2021

35.

Safer Guildford Partnership Annual Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

36.

Update on Gypsy and Traveller Unauthorised Encampments and Possible Transit Site in Surrey

Notice of proposed decision first published: 27/04/2021

37.

Approval of the Land Disposals Policy And Guidance Document New!

Decision maker:  Executive

Decision:   21 Sep 2021

Lead officer:  Melissa Bromham

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

38.

Weyside Urban Village Programme

Decision maker:  Executive, Council

Decision:   25 Jul 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
*Information within the appendices to this item is commercially sensitive and legally privileged and will if required be considered in private as it will involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information).”
“Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings”.

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned item, must do so in writing to: John Armstrong, Democratic Services and Elections Manager either by email: john.armstrong@guildford.gov.uk or by letter at the address stated on page 2 by no later than midday Thursday 22 December 2022.

39.

Local Plan Development Management Policies

Decision maker:  Executive, Council

Decision:   22 Mar 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

40.

Planning Appeals

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

41.

Funding request from Network Rail towards Ash Vale Station Step-Free Access Project New!

Decision status:  Information Only

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

42.

Financial Monitoring 2021-22 Period 4 (April to July 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

43.

Corporate Performance Monitoring

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

44.

Councillor Training and Development Update

Decision maker:  Corporate Governance and Standards Committee

Decision:   6 Oct 2022

Lead officer:  Sophie Butcher

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

45.

Data Protection and Information Security Update Report

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

46.

Freedom of Information Compliance update

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

47.

The Council’s Constitution: Review of Financial Procedure Rules

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

48.

Declaration of a Climate Change Emergency Update

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

49.

Green Electricity Supply

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

50.

Guildford West Station

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

51.

Guildford Crematorium - Air Quality Assessment External Audit New!

Notice of proposed decision first published: 27/07/2021

52.

Programme and Project Governance New!

Notice of proposed decision first published: 27/07/2021

53.

Operation of the Leisure Management Contract

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

54.

Shawfield Day Centre Mandate New!

Notice of proposed decision first published: 27/07/2021

55.

Impact of Brexit

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

56.

Day Care Services for the Elderly

Decision maker:  Executive

Decision:   22 Mar 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

57.

Review of Refuse and Recycling Service

Decision maker:  Executive

Decision due:   23 Nov 2023

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 17/06/2021

58.

Financial Monitoring 2021-22

Decision maker:  Corporate Governance and Standards Committee

Decision due:   24 Mar 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

59.

Summary of internal audit reports (April to September 2021)

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Claire Morris

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

60.

Appointment of external auditors New!

Decision maker:  Council

Decision:   7 Dec 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

61.

Licensing of Sex Establishments: Statement of Licensing Policy 2022-25

Decision maker:  Licensing Committee, Executive

Decision:   26 Oct 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

62.

Gambling Act 2005: Statement of Principles 2022-25

Decision maker:  Council

Decision:   7 Dec 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/05/2021

Anticipated restriction: Open  -

63.

Public Space Protection Order (PSPO)

Decision maker:  Executive

Decision:   22 Mar 2022

Lead officer:  Yasmine Makin

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/06/2021

Anticipated restriction: Open  -

64.

Timetable of Council and Committee Meetings 2022-23 New!

Decision maker:  Executive, Council

Decision:   9 Feb 2022

Originally due:   7 Dec 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Open  -

65.

Ash Road Bridge Update New!

Decision maker:  Executive, Council

Decision:   16 Mar 2023

Originally due:   23 Feb 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/07/2021

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
*Information within this item is commercially sensitive and will if required be considered in private as it will involve the likely disclosure of exempt information as defined in paragraph 3 and 5 of Schedule 12A to the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

Any person wishing to make representations in relation to this part of the meeting being held in private for consideration of the above-mentioned item, must do so in writing to: John Armstrong, Democratic Services and Elections Manager either by email: john.armstrong@guildford.gov.uk or by letter at the address stated on page 2 by no later than midday Wednesday 8 March 2023.

66.

Implementation of Future Guildford

Notice of proposed decision first published: 23/03/2021

67.

Annual report and monitoring arrangements for operation of the G-Live contract

Decision maker:  Executive

Decision due:   16 May 2024

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

68.

Annual Audit Letter 2020-21

Decision maker:  Council

Decision due:   10 Feb 2021

Decision status:  Abandoned

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

69.

Financial Monitoring

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

70.

Gender Pay Gap Report

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

71.

Corporate Performance Monitoring

Decision maker:  Corporate Governance and Standards Committee

Decision due:   20 Jan 2022

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

72.

Capital and Investment Strategy (2022-23 to 2026-27)

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   8 Feb 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

73.

Housing Revenue Account Budget

Decision maker:  Executive, Council

Decision:   8 Feb 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

74.

Business Planning – General Fund Budget

Decision maker:  Executive, Council

Decision due:   8 Feb 2023

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

75.

Pay Policy Statement

Decision maker:  Council

Decision due:   8 Feb 2023

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

76.

Annual Governance Statement

Decision maker:  Executive, Corporate Governance and Standards Committee

Decision:   28 Jul 2022

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

77.

Election of Mayor and appointment of Deputy Mayor 2022-23

Decision maker:  Council

Decision:   10 May 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

78.

Appointment of Honorary Remembrancer 2022-23

Decision maker:  Council

Decision:   10 May 2023

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

79.

Spend Update on Consultants and Agency Workers

Notice of proposed decision first published: 23/02/2021

Anticipated restriction: Open  -

80.

Guildford Town Centre Public Spaces Protection Order (PSPO)

Decision maker:  Executive

Decision due:   23 Nov 2021

Notice of proposed decision first published: 15/10/2020

Anticipated restriction: Open  -