Decisions

Concrete repairs and anti-carbonation coating

The Council has received a request to extend the Licence for access and works to erect a crane for the removal of the footbridge that crosses over the railway line on Land part of The Park Barn Estate, Egerton Road, GU2.
The licence will continue in line with the following terms and conditions:
The licence extension will be granted to Surrey County Council.

The Grantees have agreed to pay a fee of £6,300 for the additional period of 18 weeks to expire on 28th October inclusive, plus our costs, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’.

The Grantees will be required to obtain our approval for the continuation of access and works to prepare the site, and erect a crane, and to carry out works on the Council’s land associated with the removal of the footbridge.

If you have any queries, then please contact Fiona Williams, who will be happy to provide further information.

To agree the delegation of Executive functions set out in the revised Joint Officer Scheme of Delegation and Proper Officer Scheme

To approve capital expenditure of £1,133,500 from existing SANG budgets for replacement and improvement of the SANG access infrastructure at Riverside Nature Reserve and Parsonage Water Meadows, and to create additional staff resource of one Project Manager Post for project delivery.

To consider and approve a new operator lease for G-Live.

Vacuums 4 U Ltd. occupy unit 35 at Midleton Enterprise Park under a lease dated 29th April 2022. They are seeking a new lease of Units 17 & 18 Midleton Enterprise Park (as authorised under a previous DA signed on 18th March 2024) and to surrender their current lease of Unit 35 at the same time.

It is proposed that the surrender of the lease of Unit 35 will take place simultaneously with the grant of the new lease of Units 17 &18, to ensure that the Council does not have any gap in the rental income. The tenant will be responsible for remedying any dilapidations to Unit 35 before the surrender is completed and there will be no premium payable for this surrender.

This surrender will permit Vacuums 4 U Ltd to take on twice as much space at Midleton Enterprise Park and double the rent that they pay to the Council. Unit 35 will be marketed for re-letting.

If you have any queries, then please contact George Musgrave who will be happy to provide further information.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 9 February 2024

If you have any queries, then please contact Iehsana Bakth who will be happy to provide further information.

Pinsent Masons are required to continue to undertake the
specialist legal work required to provide the expertise to
support the Ash Road Bridge project to deliver the current
strategic objectives.

Variation to existing appointment for Soils ltd to carry out additional works associated with ground investigations at 108 Georgelands.

Contract value: £139.60

The Council is to grant a licence to occupy over Pitch 1 & 2 at Tunsgate Arch, in line with the following terms and conditions:

The licencee is Citicentric, Citicentric House, 20 The Grove, Woking, Surrey, GU21 4AE.

The Grantees have agreed to pay £50, for the use of Pitch 2 between the hours of 2pm and 9pm and Pitch 1 between the hours of 6pm and 9pm on 3rd July 2024, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’ where the proposed term exceeds seven (7) years].

The Grantees will be you the area to provide an information point during the Charlotteville Town Centre Bike Race.

If you have any queries, then please contact, Mark Appleton, who will be happy to provide further information.

The Council’s tenant The Kite Academy Trust of the Wyke School Reception Building has requested that they be given a licence to assign the lease of the property. The proposed assignee is South Farnham Education Trust.

The assignor will be bearing the cost of the Council’s legal fees.

If you have any queries, then please contact Mark Appleton who will be happy to provide further information.

To procure a valuer to carry out valuations of 141 and 147 Cabell Road Guildford in accordance with the leasehold enfranchisement legislation.

Appointment of Amber Utilities to carry out additional drainage surveys at the HRA Small Sites at 17 Wharf Lane and land adjacent to 27 Broomfield.

Initial contract value of £2,000+VAT

To approve the grant of a new lease of Unit 9 at Midleton Enterprise Park to Sailor Food and Beverages Ltd. on the following terms:

Term: 5 Years
Rent: £12,000 p.a.
Rent Free: 1 month
Deposit: £7,200
Breaks: Tenant Option to break after 3 years
Reviews: None
TAW: Tenant shall occupy the property under a Tenancy at Will prior to lease completion.

If you have any queries, then please contact George Musgrave who will provide further information.

The current contracted out lease expired on 10th May 2024.

The tenant is Wellers Fine Art Limited.

In order to protect the Council’s interests, the proposal is to grant a tenancy at will to cover the period following expiry whilst the terms of a new lease of the above premises are negotiated.

If you have any queries, then please contact Fiona Williams who will be happy to provide further information

Valuation to comply with s123 of the Local Government Act to ensure that the Council fulfil the requirement on the Council to obtain ‘best consideration’ should the Council decide to grant the easement. The easement would provide a southern access route to the proposed development of land at Gosden Hill Farm, which is the allocated site Policy 25 in the Local Plan.

An inspection of trees at Stoke Park identified some as posing an intolerable risk of injury to persons or property. Tree surgery work is needed to reduce the risk of harm.

Six contractors were asked to provide quotes and Redwood Tree Services Ltd offered the best value for money.

The tenants of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 13 March 2024.

S123 valuation

Variation of appointment for Soils Ltd to carry out additional works relating to ground investigations at the HRA Small Sites at:

- Land adjacent to 21-23 Dunmore
- Land adjacent to 27 Broomfield
- 17 Wharf Lane
- Manor House Flats

Additional contract value of £326.30+VAT

To approve the reviewed rent of the above property leased to Chamoss International Limited.

In accordance with the 2nd Schedule of the lease, the annual passing rent of £18,000 has been reviewed as at 9/1/24 and it is proposed to increase it to £22,500.

The increase in rent is in line with ongoing market evidence and has been agreed after a period of negotiation. Our consultant recommends the matter is concluded on this basis.

A memorandum will be endorsed on the lease recording this review.

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

The Council’s tenant (CEMEX UK Operations Ltd.) of the above property has requested that they be given licence to allow the sub-letting of 18 Westfield Road.

For a sub-letting: Brett Concrete Ltd

The Council cannot unreasonably withhold or delay consent for such sub-letting.

If you have any queries, then please contact Charles Wood (Assets & Property) who will be happy to provide further information.

Procurement of booking system services to continue to supply a facility management module for room, vehicle and space booking at the Council.

Yvonne Arnaud Theatre Management Ltd. (YATM) hold a 99 year lease of the Yvonne Arnaud Theatre, dated 14th July 1961. The Council are the freeholder of this property and under the terms of the lease must approve any structural works to the property, any excavation works and various other types of alterations.

YATM are proposing to install a new elevator within the theatre to improve accessibility for customers to the upper floors and seating areas. The existing external elevator and shaft will also be demolished as part of this project. These installation works will involve creating a lift shaft and excavating a base pit. YATM have assembled a team of consultants to advise them on these works.

Their detailed construction plans have been reviewed by the Council’s Building Surveying team and comments provided to YATM’s project manager. The installation has been deemed acceptable and will be an improvement to the building.

YATM are also proposing to install new illuminated signage on the front elevation of the building displaying the name of the theatre. They also propose changes to the main entry doors and add digital screens and smaller signage around it. These external alterations also require the Council’s formal consent under the terms of the head lease.

It is proposed that the Council grant a License to Alter to formally approve these works. Under the terms of the License YATM will be responsible for ensuring that they obtain all necessary consents.

If you have any queries, then please contact George Musgrave, Assets & Property Manager, who can provide further information.

That the Queen Stage PH (previously The Sir Douglas Haig Public House), The Street, Effingham, Leatherhead, KT24 5LU be added to the list of land of community value.

To appoint a contractor to undertake damp remedial works impacting the tenant.

To vary the appointment of Soils Ltd to carry out additional site monitoring visits with an additional cost of £255+VAT

Vodafone Limited, Vodafone House, The Connection, Newberry, Berkshire, RG14 2FN, the Council’s tenant of the mast site, have requested a surrender of the lease dated 11th August 1997.

Vodafone is to surrender the lease to the Council, and a new ‘code agreement’ relating to the same site is to be simultaneously entered into between the Council and Vodafone (dealt with under a separate DA).

Vodafone have agreed to pay our legal and surveyor’s fees.

If you have any queries, then please contact Fiona Williams who will be happy to provide further information.

The Anti-Fraud and Corruption Policy was presented to the Executive for adoption on 16 May 2024. At the meeting, the submitted version of the Policy was unable to clearly demonstrate that the recommendations of the Corporate Governance and Standards Committee meeting held on 11 April 2024 had been incorporated. Consequently, the Executive resolved that consideration of the adoption of the Anti-Fraud & Corruption Policy and associated policies be referred to the Leader of the Council for determination in consultation with Executive members and the Chairman of the Corporate Governance and Standards Committee. A tracked changed version of the report was referred to the Leader and consultees for consideration on 20 May 2024.

Following consultation, the Leader of the Council has resolved to adopt the Anti-Fraud and Corruption Policy and associated policies on behalf of the council.