Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

11/07/2024 - Grant of a new Contracted-Out Lease of Unit 8 Midleton Enterprise Park to H&M Trading Ltd. ref: 3921    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 16/07/2024

Effective from: 11/07/2024

Decision:


To approve the grant of a new lease of Unit 8 at Midleton Enterprise Park to H&M Trading Ltd. on the following terms:

Term: 5 Years
Rent: £12,000 p.a.
Deposit: £7,200
Breaks: Tenant Option to break after 3 years
Reviews: None

If you have any queries, then please contact George Musgrave who will provide further information.


Wards affected: Westborough;

Lead officer: Marieke van der Reijden


10/07/2024 - Surrender of Lease to Peter Rabbit Nursery at Sutherland Memorial Park Hall, Burpham, Guildford ref: 3907    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 12/07/2024

Effective from: 10/07/2024

Decision:

The Council’s tenant, Peter Rabbit Nursery, has agreed to surrender their current lease at Sutherland Memorial Park.

The reason for the surrender of this lease, is so that the Council can then regrant a new licence to them, which will then allow the Council to grant a second licence over the same demise to Burpham Community Hub, when not used by the nursery. The reason this is necessary is that the Council cannot grant to leases over the same area, but can under licence agreements. Leases are only used where the tenant would have exclusive possession.

If you have any queries, then please contact Mark Appleton who will be happy to provide further information.

Wards affected: Burpham;

Lead officer: Marieke van der Reijden


10/07/2024 - Grant of Occupational Licence of Sutherland Memorial Park Hall to Peter Rabbit Nursery. ref: 3906    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 12/07/2024

Effective from: 10/07/2024

Decision:

To approve the grant of an occupational licence at Sutherland Memorial Park Hall to Peter Rabbit Nursery in line with the following terms and conditions:

The fee will be £12,000 per annum.

The agreed licence period is 3 years from completion.

The fee will be payable quarterly in advance.

If you have any queries, then please contact Mark Appleton who will be happy to provide further information

Wards affected: Burpham;

Lead officer: Marieke van der Reijden


10/07/2024 - Revision in rent of the Lease dated 25/6/81 of Protech Lysons Avenue Ash Vale leased to Kenneth David Buckman. ref: 3905    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 10/07/2024

Effective from: 10/07/2024

Decision:

To approve the reviewed rent of the above property leased to Kenneth David Buckman.

In accordance with the first schedule of the lease, the annual passing rent of £29,900 has been reviewed as at 31/7/22 and it is proposed to increase it to £34,000.

This accords with the available comparable evidence bearing in mind the terms of the lease. Our consultant recommends the matter is concluded after a period of negotiation.

A memorandum will be endorsed on the lease recording this review.

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

Wards affected: Ash Vale;

Lead officer: Marieke van der Reijden


10/07/2024 - Landlord’s Approval of Sub-letting of the Yvonne Arnaud Theatre ref: 3904    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 10/07/2024

Effective from: 10/07/2024

Decision:


The Yvonne Arnaud Theatre is held by the Yvonne Arnaud Theatre Trust under a 99 year lease dated 14th July 1961. There is a sub-lease dated 12th December 2008 granted to Yvonne Arnaud Theatre Management Ltd. which is the operational company for the theatre.

Due to changes in the governance structure of the Yvonne Arnaud organisation it is proposed that the current sub-lease is terminated, and a new sub-lease is contracted between the (newly incorporated) Yvonne Arnaud Theatre Trust and Yvonne Arnaud Theatre Management Ltd.

This new sub-lease will grant a new 20 year term, it will also modernise the provisions and contract a new rent of £50,000 p.a. Under Clause 3. (32) of the Head Lease the Council’s prior written consent is required for an under-letting.

This Delegated Authority therefore grants approval for this proposed sub-letting.

If you have any queries, then please contact George Musgrave who will be happy to provide further information.


Wards affected: Castle;

Lead officer: Marieke van der Reijden


10/07/2024 - Assignment of Headlease dated 14th July 1961 of the Yvonne Arnaud Theatre ref: 3903    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 10/07/2024

Effective from: 10/07/2024

Decision:


The Yvonne Arnaud Theatre is held under a 99 year lease dated 14th July 1961 by the Yvonne Arnaud Theatre Trust, which is an unincorporated charity.

Due to changes in its governance structure, it has now chosen to incorporate, and The Yvonne Arnaud Theatre Trust is now incorporated with company no. 15510462 and charity no. 1208066.

Under Clause 3 (32) of the head lease the Council must provide its consent to an assignment of the lease. This delegated authority consents to an assignment of the Lease from the unincorporated Trust to the new incorporated entity. This consent will be given as a License to Assign which will be issued by the Council’s Legal Team to the Solicitors acting on behalf of the Yvonne Arnaud Theatre Trust.

If you have any queries, then please contact George Musgrave who will be happy to provide further information.


Wards affected: Castle;

Lead officer: Marieke van der Reijden


10/07/2024 - Recruitment module accessibility compliance ref: 3902    Recommendations Approved

Decision Maker: Lead Specialist - Human Resources

Decision published: 10/07/2024

Effective from: 10/07/2024

Decision:

The Government sets a level of accessibility to systems which the Council is required to comply with. The recruitment module with the Business World HR Management system, Hireserve, does not meet this accessibility level and work has to be carried out by Unit 4 to achieve this. The cost is £1965.

Wards affected: (All Wards);

Lead officer: Francesca Chapman


26/06/2024 - Grant of Occupational Licence to Access part of Merrow Downs (Tormead School) to temporary close badger setts. ref: 3901    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 09/07/2024

Effective from: 26/06/2024

Decision:


To approve the grant of the occupational licence of Part of Merrow Downs Access Licence (Tormead School) to access an area to work, in accordance with the licencee to be issued by Natural England and the guidance of the school’s ecology advisor, for the temporary closure of badger setts in line with the following terms and conditions:

The fee will be £500

The agreed licence period is from 1 July 2024 to 30 November 2024.

The fee will be payable on completion.

If you have any queries, then please contact Chris Bedford who will be happy to provide further information.


Wards affected: Merrow;

Lead officer: Marieke van der Reijden


08/07/2024 - LG Improve Financial Benchmarking and Resilience Service. ref: 3900    Recommendations Approved

Decision Maker: Joint Strategic Director Finance (S151)

Decision published: 08/07/2024

Effective from: 08/07/2024

Decision:

The service provides the most cost-effective way to access our financial analysis giving you the most up to date, in depth analysis of your finances available anywhere.
The service includes:
• 7 models (including our newly created Balance sheet model) diagnosing your financial health in unparalleled detail.
• Customised analysis specifically for your authority, regularly updated throughout the year
• Current and historic patterns, trends developments that affect your funding position
• Key messages for senior leadership, members and other stakeholders all based on factual, verified data.
• Areas of concern, anomalies and actions to take, clearly explained
• A personalised session on interpreting the data, trends and benchmarking.
• Access to our member-only webinars and MTFS sessions throughout the year

Wards affected: (All Wards);

Lead officer: Richard Bates


05/07/2024 - Right to Buy – 34 Westway Guildford Surrey GU2 8HA ref: 3899    Recommendations Approved

Decision Maker: Assistant Director: Housing Services

Decision published: 08/07/2024

Effective from: 13/07/2024

Decision:

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 6 February 2024.

Wards affected: Westborough;

Lead officer: Annalisa Howson


05/07/2024 - UK Shared Prosperity Fund (UKSPF) grant spend of £40,000 to Surrey County Council to deliver a project under intervention E29 Supporting Decarbonisation and Improving Natural Environment ref: 3898    Recommendations Approved

Decision Maker: Assistant Director: Regeneration and Planning Policy

Decision published: 08/07/2024

Effective from: 05/07/2024

Decision:

As approved at the Executive held on 20 March 2023
(EX107: The Executive: 1. Approved progression of Guildford’s UKSPF and REPF plans, as outlined in the report), the Surrey SME Decarbonisation Loan Pilot will be delivered by Surrey County Council (SCC) on behalf of Guildford Borough Council and other local Councils. The initiative will provide business advice to applicants and then low interest loans of between £5k-£15k to eligible SME businesses to install energy efficiency measures to reduce their carbon emissions and provide energy savings.

This project aims to support SMEs to invest in decarbonisation measures including heating, lighting and energy efficiency measures. This will help the business to reduce their carbon emissions and provide annual energy savings to the business. The project will also help contribute towards the target of Surrey being net zero by 2050.

The loan pilot will operate across participating Surrey Districts and Boroughs. Phase 1 of the loan pilot has capital funding of £200k.

Subject to the success of stage 1 of the pilot and agreement by the SCC Capital Programme Panel, a further £400k will be available for stage 2.


Wards affected: (All Wards);

Lead officer: Abi Lewis


04/07/2024 - Grant Licence for access and works on Land part of The Park Barn Estate, Egerton Road GU2 ref: 3895    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 04/07/2024

Effective from: 04/07/2024

Decision:

The Council has received a request to extend the Licence to occupy and carry out works to erect a crane for the removal of the footbridge that crosses over the railway line on Land part of The Park Barn Estate, Egerton Road, GU2.
The licence will continue in line with the following terms and conditions:
The licence extension will be granted to Surrey County Council.

The Grantees have agreed to pay a fee of £ £9,550 for the additional period of 27 weeks to expire on 31st December 2024 inclusive, plus our costs, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’.

The Grantees will be required to obtain our approval for the continuation of their occupation to prepare the site, to erect a crane, and to carry out works on the Council’s land associated with the removal of the footbridge.

If you have any queries, then please contact Fiona Williams who will be happy to provide further information.


Wards affected: Westborough;

Lead officer: Marieke van der Reijden


03/07/2024 - Procurement of professional services days for printer/scanner server migration ref: 3894    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 03/07/2024

Effective from: 03/07/2024

Decision:

Procurement of professional services days for Guildford's current MFD (printing/scanning equipment) support partner to migrate a print/scan server to Guildford's Microsoft cloud tenancy.

Wards affected: (All Wards);

Lead officer: James Beach


03/07/2024 - Contract award for Bellfields Pond clean winter 24/25 ref: 3893    Recommendations Approved

Decision Maker: Interim Assistant Director: Environmental Services

Decision published: 03/07/2024

Effective from: 03/07/2024

Decision:

To award a one-off contract for cleaning of the pond on Bellfields pond ('Moggy Pond') to include reduction of the reeds and cleaning of rubbish from the water.

Wards affected: Bellfields & Slyfield;

Lead officer: Sally Astles


02/07/2024 - Procurement of Public Sector Network (PSN) connectivity service ref: 3892    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 02/07/2024

Effective from: 02/07/2024

Decision:

Procurement of a connectivity service to connect the Council with the Public Sector Network (PSN).

Wards affected: (All Wards);

Lead officer: James Beach


02/07/2024 - HRA Small Sites - Cost Plan Update ref: 3891    Recommendations Approved

Decision Maker: Assistant Director: Regeneration and Planning Policy

Decision published: 02/07/2024

Effective from: 02/07/2024

Decision:

To appoint Welling to complete an updated cost plan to support design development for the proposed HRA development at the rear of Manor House Flats.

Initial contract value: £2,500 + VAT

Wards affected: Pilgrims;

Lead officer: Abi Lewis


28/06/2024 - Grant of a new Contracted-Out Lease of Unit 15 Midleton Enterprise Park to Joseph Barker ref: 3890    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 28/06/2024

Effective from: 28/06/2024

Decision:

To approve the grant of a new lease of Unit 15 at Midleton Enterprise Park to Joseph Barker (trading as JVB Sound) on the following terms:

Term: 5 Years
Rent: £16,800 p.a.
Deposit: £7,560
Breaks: Tenant Option to break after 3 years
Reviews: None

If you have any queries, then please contact George Musgrave who will provide further information.

Wards affected: Westborough;

Lead officer: Marieke van der Reijden


28/06/2024 - Grant of Tenancy at Will in respect of Unit 9 Midleton Enterprise Park to Sailor Food and Beverages Ltd ref: 3888    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 28/06/2024

Effective from: 28/06/2024

Decision:


Terms have been agreed with Sailor Food and Beverages Ltd for a new 5 year lease of Unit 9 Midleton Enterprise Park. This was approved under a DA dated 5th June 2024.

Sailor Food and Beverages require use of the property on prior to completion of the lease to store a shipment of its products. Therefore this DA is for the grant of a Tenancy at Will (TAW) to permit storage use ahead of completion of the lease.

A use and occupation charge of £12,000p.a. will be contracted by this TAW but no alterations will be permitted and the permitted use will be for storage only. It is hoped that the Lease will proceed to completion within 3 months.

If you have any queries, then please contact George Musgrave who can provide further information.


Wards affected: Westborough;

Lead officer: Marieke van der Reijden


28/06/2024 - UPS Maintenance Agreement Millmead House, Millmead, Guildford, GU2 4BB ref: 3887    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 28/06/2024

Effective from: 28/06/2024

Decision:

CPS – 2x maintenance visits over a 12-month period on the uninterrupted power supply (UPS) at GBC. This is included emergency cover.

Wards affected: Castle; St Nicolas;

Lead officer: Marieke van der Reijden


28/06/2024 - Council contract with LASER energy for the supply of Gas and Electricity ref: 3889    Recommendations Approved

Our incumbent LASER energy, currently procures energy for over 200 public bodies in the UK, collectively purchasing over £1.5 billion of gas, electricity, and water in 2022 on behalf of 8,500 end users.  LASER have offered the Council an opportunity to join its flexible pricing framework, as long as the Council enter into contracts with LASER before the end of June.  

 

If the Council does not contract with LASER there are limited procurement options available due to time taken to switch suppliers.  It is likely that the Council will see costs rise and be exposed to volatility on the energy markets when trying to procure energy at spot rates. 

 

Decision Maker: Leader of the Council and Lead Councillor for Housing

Decision published: 28/06/2024

Effective from: 28/06/2024

Decision:

1.       Award a contract for the supply of Electricity to the Council via the LASER consortium, for a two-year contract with the option to extend for one further year, worth up to £9,000,000 in total for 3 years. This will be to the top ranked supplier on the Electricity framework – Npower.

 

2.       Award of a contract for the supply of Gas to the Council via the LASER consortium, for a two-year contract with the option to extend for one further year, worth up to £2,655,000 in total for three years. This will be to the top ranked supplier on the Gas framework – Total Energies.

 

3.       Delegate authority to the Strategic Director of Place to enter into contractual arrangements on behalf of the Council, in consultation with the Legal Services Manager.

 

4.       The prices above are consistent with the prices we currently pay and have been budgeted for. There will therefore be no impact on the current budget expectation.

 

Wards affected: (All Wards);


26/06/2024 - Enter into a Lease In of Ball Court at Wildfield Close, Guildford, from Surrey County Council ref: 3884    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 27/06/2024

Effective from: 26/06/2024

Decision:

To approve the leasing in of a Ball Court, Wildfield Close, Guildford, from Surrey County Council in line with the following terms and conditions:

For a term of 5 years.

For the Council as tenant of a new lease the rent will be £peppercorn.

Each party will pay their own costs associated with this transaction

If you have any queries, then please contact Mark Appleton who will be happy to provide further information.

Wards affected: Worplesdon;

Lead officer: Marieke van der Reijden


25/06/2024 - Grant of a Contracted-Out Lease of a small area of external storage at Sutherland Memorial Park – Hall to Burpham Community Hub ref: 3883    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 27/06/2024

Effective from: 25/06/2024

Decision:

To approve the grant of a lease of a small area of external storage to Burpham Community Hub in line with the following terms and conditions:

The lease will be for a term of 5 years from completion at an annual rent of £50, paid annually in advance.

If you have any queries, then please contact Mark Appleton who will be happy to provide further information

Wards affected: Burpham;

Lead officer: Marieke van der Reijden


25/06/2024 - Grant of Occupational Licence of Sutherland Memorial Park – Hall to Burpham Community Hub ref: 3882    Recommendations Approved

Decision Maker: Assistant Director: Assets and Property

Decision published: 27/06/2024

Effective from: 25/06/2024

Decision:


To approve the grant of an occupational licence of Sutherland Memorial Park Hall to Burpham Community Hub, in line with the following terms and conditions:

The fee will be £1,584.00 per year, in addition, any hires over 746 hours per year will be calculated as one invoice at the end of the year at £2.19 for every additional hour of hire. The fee will be payable quarterly in arrears.

The agreed licence period is 5 years.

A management agreement will be appended to the licence, setting out how the Council expects the licencee to operate.

If you have any queries, then please contact Mark Appleton who will be happy to provide further information.


Wards affected: Burpham;

Lead officer: Marieke van der Reijden


27/06/2024 - PWC Contract - Further financial advice ref: 3885    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 27/06/2024

Effective from: 04/07/2024

Decision:

GBC are looking to appoint PwC using the Barnet Framework (Lot 2 advisory services) to provide further financial advice in relation to the Weyside Urban Village Project.

Wards affected: Bellfields & Slyfield;

Lead officer: Dawn Hudd


04/07/2024 - Right to Buy – 35 Linkway, Guildford Surrey GU2 8HN ref: 3881    Recommendations Approved

Decision Maker: Assistant Director: Housing Services

Decision published: 26/06/2024

Effective from: 05/07/2024

Decision:

The tenants of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 13 March 2024.

Wards affected: Westborough;

Lead officer: Annalisa Howson