Decisions

extend Sybernet until the end of April 2025 to allow for implementation of SP6

To procure a contractor to replace a single spandrel panel to the curtain walling system.

The owner of 2 Winchester Road has planning permission for the construction of a single storey three bed dwelling in the rear garden. The transfer of the property dated 19 March 2007 contains a covenant that the property (including the land forming part) can only be used as a single private dwellinghouse. The covenant will need to be released to allow the development to proceed, for which there are no objections.

To adopt the Special Protection Area Tariffs Supplementary Planning Document (SPD)

The Council is seeking to procure a contracts database, Accord, from Target Information Systems Ltd, via the Crown Commercial Services G-Cloud 13 framework. Contract to be for a period of 3 years with provision to extend a further 1 year, making a potential 4 year contract.

Costings (exc VAT) as follows:
• Mobilisation fee (one-off) @ £14,750
• Annual Service Fee* @ £6,000
• Total contract value @ £38,750
*Includes usage, security, hosting , support, maintenance, business continuity and data back-up services.

The total value of the contract comes under CPR Threshold 2. Seeking officer decision, in accordance with CPR 5.2 and Scheme of Delegation, for approval to proceed the procurement.

In order to undertake works in the existing public highway, it is necessary for a developer (Guildford Borough Council in this case) to enter into an agreement with the Highway Authority (Surrey County Council), to be given the permission to do works.

This agreement will define the works to be done, which have been technically approved by SCC, the cost of the works and any other costs payable to SCC. These costs are outlined below.

In order to undertake highway works in order for this to be adopted, it is necessary for a developer (Guildford Borough Council in this case) to enter into an agreement with the Highway Authority (Surrey County Council), to agree the standard, timescales and scope of highway to be improved, delivered and adopted.

This agreement will define the works to be done, which have been technically approved by SCC, the cost of the works and any other costs payable to SCC.

GBC utilised the Pagabo Framework Lot 4 for Site Supervisor/Clerk of Works to procure a suitable NEC Supervisor to act for GBC on the Off-site Highways NEC Contract initially, with the Council being able to utilise Ross Quality for the next four years for NEC Supervisor services. The top ranked consultant was selected as appropriate and fulfilling the criteria for the project. The project and procurement team met with the consultant to discuss the project and the capability of the consultant.

Ross Quality provided a fee proposal which was vetted by the project team, and a best and final offer submitted. This has been deemed to provide an adequate level of resource to cover the several junctions over a staggered programme for a duration of approximately two years. A contingency is to be applied on top of the proposed fee to account for any variations through the life of the project.

To approve the grant of the lease of Unit 35 Midleton Enterprise Park to Rising Group Ltd in line with the following terms and conditions:

Term: 5 Years
Rent: £19,000 p.a. + VAT (payable quarterly in advance)
Rent Free: 1 Month
Breaks: Tenant Option to break after 3 years
Reviews: None
Deposit: 6 Months rent + notional VAT

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

The lessee has requested in accordance with the terms of their lease of the property to staircase and will be purchasing an additional 10% share in the property.

We are requesting for the end of a lease agreement for the hire of a 40ft freezer container for our community meals service, and to enter a contract to purchase a unit outright.

This purchase will be funded via a grant, and will ultimately save the council money as the purchase will be cheaper than continuing with a long term lease agreement.

This freezer unit will ensure that we can continue delivering hot meals to vulnerable residents in Guildford and provide resilience and consistency of meal provision for the service.

Procurement of ten laptops for organisation use e.g. Officer/Councillor devices

The Assistant Director, Planning is asked to use their delegated authority to authorise the procurement of the Guildford Urban Capacity Study.

In order to undertake highway works in order for this to be adopted, it is necessary for a developer (Guildford Borough Council in this case) to enter into an agreement with the Highway Authority (Surrey County Council), to agree the standard, timescales and scope of highway to be improved, delivered and adopted.

This agreement will define the works to be done, which have been technically approved by SCC, the cost of the works and any other costs payable to SCC. These costs are outlined below.

Costs payable to SCC:

12% fee = £181,200

Commuted sum = £481,000

Legal expenses = £2,000

Traffic Regulation Order = £15,000

Road Safety Audit = £2,000

Contingency = £34,060

Total payable to SCC = £715,260

SCC require that a cash bond or surety is provided as part of the agreement which would cover the full cost of the works, with 10% being released on the completion of the works and with this final retention to be released on completion of the statutory maintenance period (1 year).

GBC will be entering this agreement with their surety provider whom they have already indemnified. The premium will be 0.9% on the cost of works, for a minimum of two years and will be £27,180 for this agreement.

The Council’s tenant BC BBU Ltd of the above property has requested that they be given licence to allow the sub-letting of 5 Woodbridge Meadows.

For a sub-letting: Atkins Realis UK Ltd

This will be for a period of circa 18 months at a rent of £100,000p.a. for temporary open storage and parking use in connection with a local contract.

The Council cannot unreasonably withhold or delay consent for such sub-letting.

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

To approve the grant of a new contracted-out lease of Unit 19 Enterprise Estate, Station Road West to JTL Fire Limited in line with the following terms and conditions:
For grant of a new lease the rent will be £8,500 per annum and exclusive of business rates and service charge.
The rent will be payable monthly in advance.
The agreed term is 3 years.
The security deposit will be the equivalent of 6 months rent (£2,125 + VAT).
If you have any queries, then please contact Chris Bedford who will be happy to provide further information

The lessee has requested in accordance with the terms of their lease of the property to staircase and will be purchasing an additional 10% share in the property.