Decisions

That the Queen Stage PH (previously The Sir Douglas Haig Public House), The Street, Effingham, Leatherhead, KT24 5LU be added to the list of land of community value.

Contract for Emergency Masonry Repairs

In order to provide temporary cover for Facilities management at Waverley Borough Council, the proposal is to arrange staff sharing arrangements with Guildford Borough Council.
This is for the Facilities Team Leader postholder at Guildford Brough Council to provide cover for Facilities at Waverley Borough Council.
This authority also provides for the Joint Executive Head of Legal and Democratic Services to be authorised to enter into an agreement between Guildford Borough Council and Waverley Borough Council for the sharing of their staff on a temporary basis.
If you have any queries, then please contact Marieke van der Reijden who will be happy to provide further information.

To purchase two replacement scanners to make the council compliant with the new Electoral Registration Officer Portal (EROP) introduced by the Government in 2023 a cost of £6,178 plus VAT.

This decision is to approve the change of use of a piece of land within the North Street Regeneration project from bus station to land for landscaping and public realm. The Deed is between the Council as freeholders and Carraway Ltd the long leaseholder.

Entering into a deed of variation with Homes England which will allow the Council an additional 3 months (to 30 June 2024) to draw down the remainder of the HIF Funding granted by Homes England to GBC to facilitate the Ash Road Bridge Project.

A mini competition was held to obtain competitive quotes for surveyors to act on behalf of the Council in the ‘Phase 2’ rent review dated 15/01/24 under the Head Lease of The Friary Centre. This rent review is concerned with the office building 1 Onslow St which is part of the Friary Centre leasehold demise, currently held by property investment firm M&G (formally: Carraway Guildford (Nominee A) Ltd & Carraway Guildford (Nominee B) Ltd))
Of the five Framework suppliers contacted for the tender only four responded. One supplier was conflicted as it acts for the leaseholder M&G on the lettings of these offices, and another chose not to provide a fee quote.
Of the two suppliers that did provide fee quotes their tender returns were scored 70% on price and 30% on expertise and experience (based on a written submission, and scored against a set criteria).
Citicentric provided the lowest fee quote and scored highest on their expertise amongst the two tenders. They did specify that their fee quote didn’t include a measured survey of the property, but they have now provided a capped quote for this survey (if required) which forms part of the Contract Value listed above.

Appointment of consultancy services to support the development of a fleet electrification strategy for the proposed new GBC depot, part of the Weyside Urban Village programme.

To renew the software contract with the Idox Group for a further 2 year term.

RFM PIPELINE HAVE BEEN INSTRUCTED TO PURCHASE AND FIT A DRAINAGE PUMP TO REPLACE A BROKEN ONE AT WOKING ROAD DEPOT.

To enter into contract with Goodman Masson for the provision of consultancy services linked to Weyside Urban Village.

Emergency Masonry Repairs to;
St Catherine’s Chapel, Old Portsmouth Road, Artington, Guildford, Surrey, GU3 1LP

Extension of existing contract to facilitate continued specialist legal work in relation to Ash Road Bridge project.

Procurement of Astun iShare in the Cloud (iSiC) Enterprise (a geographic information system) licences to enable the Council to continue to use mapping services.

Continuation of current hardware and software firewall licences, and support services to ensure firewalls are maintained and that the Council has entitlement to use them

In order to support the REPF capital grant programme for 2023-2025, the Council is entering into a Funding Agreement with SCC to enable the SCC Greener Futures Team to deliver the REPF for the Council. The cost is £50,000 of revenue funding from the UKSPF allocation over two years. £10,500 in 2023/24 and £39,500 in 2024/2025.
The REPF is part of the Government’s Levelling Up Initiative, via Defra.
The UKSPF is part of the Government's Levelling Up Initiative via the Dept. for Levelling Up, Housing and Communities.

Carry out works to cascades with direct award to safeplay playground services ltd

Guildford Golf Course Rent Review

To move £60,000 from the provisional capital programme to the approved capital programme.
The Council has conditionally contracted to sell 3 sites within the North Street regeneration area to St Edward Homes. In order to comply with contractual arrangements the Council need to continue with the appointment of various consultants. The current work includes:

• Working with the developer on design aspects of the
scheme.
• Rationalising contractual matters
• Relocation of the North Street Market.
• Arranging phased vacant possession.
• Moving Taxi Ranks.

The budget is required to fund officers' time, consultants dealing with these matters and some infrastructure and application costs in relation to the market and taxis.