Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

27/03/2024 - To share staff between Guildford Borough Council and Waverley Borough Council, on a temporary basis, where appropri ref: 3734    Recommendations Approved

Decision Maker: Joint Chief Executive

Decision published: 11/04/2024

Effective from: 27/03/2024

Decision:

In order to provide temporary cover for Facilities management at Waverley Borough Council, the proposal is to arrange staff sharing arrangements with Guildford Borough Council.
This is for the Facilities Team Leader postholder at Guildford Brough Council to provide cover for Facilities at Waverley Borough Council.
This authority also provides for the Joint Executive Head of Legal and Democratic Services to be authorised to enter into an agreement between Guildford Borough Council and Waverley Borough Council for the sharing of their staff on a temporary basis.
If you have any queries, then please contact Marieke van der Reijden who will be happy to provide further information.

Lead officer: Pedro Wrobel


04/04/2024 - Purchase new scanners to make us compliant with the Electoral Registration Officer Portal (EROP) ref: 3720    Recommendations Approved

Decision Maker: Joint Strategic Director Legal and Democratic Services (Monitoring Officer)

Decision published: 05/04/2024

Effective from: 04/04/2024

Decision:

To purchase two replacement scanners to make the council compliant with the new Electoral Registration Officer Portal (EROP) introduced by the Government in 2023 a cost of £6,178 plus VAT.

Wards affected: (All Wards);

Lead officer: Susan Sale


04/04/2024 - Agreement for change of use in relation to the Friary Centre and Existing Bus Station land Guildford ref: 3719    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 04/04/2024

Effective from: 04/04/2024

Decision:

This decision is to approve the change of use of a piece of land within the North Street Regeneration project from bus station to land for landscaping and public realm. The Deed is between the Council as freeholders and Carraway Ltd the long leaseholder.

Wards affected: Castle; St Nicolas; Stoke;

Lead officer: Dawn Hudd


04/04/2024 - ARB – Homes England Deed of Variation to extend drawdown milestone date to 30th June 2024 ref: 3718    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 04/04/2024

Effective from: 04/04/2024

Decision:

Entering into a deed of variation with Homes England which will allow the Council an additional 3 months (to 30 June 2024) to draw down the remainder of the HIF Funding granted by Homes England to GBC to facilitate the Ash Road Bridge Project.

Wards affected: Ash South; Ash Vale; Ash Wharf;

Lead officer: Dawn Hudd


28/03/2024 - Appointment of Citicentric Chartered Surveyors for Friary Centre Phase 2 Rent Review (via Mini-Competition under Valuation Framework) ref: 3717    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 03/04/2024

Effective from: 28/03/2024

Decision:

A mini competition was held to obtain competitive quotes for surveyors to act on behalf of the Council in the ‘Phase 2’ rent review dated 15/01/24 under the Head Lease of The Friary Centre. This rent review is concerned with the office building 1 Onslow St which is part of the Friary Centre leasehold demise, currently held by property investment firm M&G (formally: Carraway Guildford (Nominee A) Ltd & Carraway Guildford (Nominee B) Ltd))
Of the five Framework suppliers contacted for the tender only four responded. One supplier was conflicted as it acts for the leaseholder M&G on the lettings of these offices, and another chose not to provide a fee quote.
Of the two suppliers that did provide fee quotes their tender returns were scored 70% on price and 30% on expertise and experience (based on a written submission, and scored against a set criteria).
Citicentric provided the lowest fee quote and scored highest on their expertise amongst the two tenders. They did specify that their fee quote didn’t include a measured survey of the property, but they have now provided a capped quote for this survey (if required) which forms part of the Contract Value listed above.

Wards affected: Stoke;

Lead officer: Marieke van der Reijden


03/04/2024 - Appointment of consultancy services to support the development of a fleet electrification strategy for the proposed new GBC depot, part of the Weyside Urban Village programme. ref: 3716    Recommendations Approved

Decision Maker: Joint Executive Head: Regeneration and Planning Policy

Decision published: 03/04/2024

Effective from: 03/04/2024

Decision:

Appointment of consultancy services to support the development of a fleet electrification strategy for the proposed new GBC depot, part of the Weyside Urban Village programme.

Wards affected: Stoughton North;

Lead officer: Caroline Cheesman


27/03/2024 - Idox Software Contract Renewal ref: 3714    Recommendations Approved

Decision Maker: Joint Executive Head: Planning Development

Decision published: 27/03/2024

Effective from: 27/03/2024

Decision:

To renew the software contract with the Idox Group for a further 2 year term.

Wards affected: (All Wards);

Lead officer: Claire Upton-Brown


26/03/2024 - Woking Road Depot drainage pump ref: 3713    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 26/03/2024

Effective from: 26/03/2024

Decision:

RFM PIPELINE HAVE BEEN INSTRUCTED TO PURCHASE AND FIT A DRAINAGE PUMP TO REPLACE A BROKEN ONE AT WOKING ROAD DEPOT.

Wards affected: Bellfields & Slyfield;

Lead officer: Peter Gregg


26/03/2024 - Consultancy services relating to Weyside Urban Village ref: 3711    Recommendations Approved

Decision Maker: Joint Executive Head: Regeneration and Planning Policy

Decision published: 26/03/2024

Effective from: 26/03/2024

Decision:

To enter into contract with Goodman Masson for the provision of consultancy services linked to Weyside Urban Village.

Wards affected: Bellfields & Slyfield;

Lead officer: Abi Lewis


21/03/2024 - Emergency Masonry Repairs St Catherine’s Chapel, Old Portsmouth Road, Artington, Guildford, Surrey, GU3 1LP ref: 3710    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 25/03/2024

Effective from: 21/03/2024

Decision:

Emergency Masonry Repairs to;
St Catherine’s Chapel, Old Portsmouth Road, Artington, Guildford, Surrey, GU3 1LP

Wards affected: Shalford;

Lead officer: Marieke van der Reijden


25/03/2024 - Leasehold Reform Act 1967 - Sale of freehold of 4 Northside Court The Cardinals Tongham ref: 3709    Recommendations Approved

Decision Maker: Joint Executive Head: Housing and Environmental Services

Decision published: 25/03/2024

Effective from: 25/03/2024

Decision:

To procure external valuers to carry out a valuation of 4 Northside Court The Cardinals Tongham in accordance withe the Leasehold Reform Act 1967 and a separate valuation of the parking space which is not covered under the legislation.

Wards affected: Pilgrims;

Lead officer: Siobhan Rumble


25/03/2024 - Ash Road Bridge Legal Services ref: 3708    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 25/03/2024

Effective from: 25/03/2024

Decision:

Extension of existing contract to facilitate continued specialist legal work in relation to Ash Road Bridge project.

Wards affected: Ash South; Ash Wharf;

Lead officer: Dawn Hudd


22/03/2024 - Procurement of licences for geographic information system ref: 3706    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 22/03/2024

Effective from: 22/03/2024

Decision:

Procurement of Astun iShare in the Cloud (iSiC) Enterprise (a geographic information system) licences to enable the Council to continue to use mapping services.

Wards affected: (All Wards);

Lead officer: James Beach


22/03/2024 - Procurement of firewall licences and support ref: 3705    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 22/03/2024

Effective from: 22/03/2024

Decision:

Continuation of current hardware and software firewall licences, and support services to ensure firewalls are maintained and that the Council has entitlement to use them

Wards affected: (All Wards);

Lead officer: James Beach


22/03/2024 - Direct award - valuation of properties in accordance with the Leasehold Reform Housing and Urban Dev act 1993 - 3 and 17 The Mews Walnut Tree Close Guildford ref: 3704    Recommendations Approved

Decision Maker: Joint Executive Head: Housing and Environmental Services

Decision published: 22/03/2024

Effective from: 22/03/2024

Decision:

To procure the services of valuer to carry out valuations for 3 and 17 The Mews in connection with the leasehold reform housing and urban development Act 1993

Wards affected: Stoke;

Lead officer: Siobhan Rumble


21/03/2024 - UK Shared Prosperity Fund (UKSPF) grant spend of £50K to Surrey County Council (SCC) to deliver the Rural England Prosperity Fund (REPF) for Guildford Borough Council ref: 3703    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

In order to support the REPF capital grant programme for 2023-2025, the Council is entering into a Funding Agreement with SCC to enable the SCC Greener Futures Team to deliver the REPF for the Council. The cost is £50,000 of revenue funding from the UKSPF allocation over two years. £10,500 in 2023/24 and £39,500 in 2024/2025.
The REPF is part of the Government’s Levelling Up Initiative, via Defra.
The UKSPF is part of the Government's Levelling Up Initiative via the Dept. for Levelling Up, Housing and Communities.

Wards affected: (All Wards);

Lead officer: Dawn Hudd


21/03/2024 - Works contract to repair cascades at stoke park gardens ref: 3701    Recommendations Approved

Decision Maker: Interim Executive Head: Environmental Services

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

Carry out works to cascades with direct award to safeplay playground services ltd

Wards affected: Stoke;

Lead officer: Mark Allen


19/03/2024 - Guildford Golf Course Rent Review ref: 3700    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 21/03/2024

Effective from: 19/03/2024

Decision:

Guildford Golf Course Rent Review

Wards affected: Merrow;

Lead officer: Marieke van der Reijden


13/03/2024 - North Street Development Consultancy and Advice ref: 3702    Recommendations Approved

Decision Maker: Joint Strategic Director Finance (S151)

Decision published: 21/03/2024

Effective from: 13/03/2024

Decision:

To move £60,000 from the provisional capital programme to the approved capital programme.
The Council has conditionally contracted to sell 3 sites within the North Street regeneration area to St Edward Homes. In order to comply with contractual arrangements the Council need to continue with the appointment of various consultants. The current work includes:

• Working with the developer on design aspects of the
scheme.
• Rationalising contractual matters
• Relocation of the North Street Market.
• Arranging phased vacant possession.
• Moving Taxi Ranks.

The budget is required to fund officers' time, consultants dealing with these matters and some infrastructure and application costs in relation to the market and taxis.

Wards affected: Stoke;

Lead officer: Richard Bates