Decisions

Guildford Borough Council is entering into a lease agreement with Beryl to facilitate an e-bike parking bay at Millbrook Car Park as part of the Guildford E-bike scheme.

To appoint Sterlingworth Solicitors to carry out a valuation of properties at Northside Court, Tongham for either the extension of lease or transfer of Freehold (current lease has expired).

Renewal of rent sense software with Mobysoft for Neighbourhood & Housing Management Services

The building projects are being proposed to address two gaps in service at The Hive.

The Thrive project focuses on reducing landfill of homeware and clothes. Thrive at the Hive is a space to access essential items and is completed on a 'pay as you feel' basis to reach all members of the community, irrelevant of their financial circumstances.

The Sanctuary provides a quiet area for vulnerable service users that may find other areas overwhelming. This will be a sensory safe place for those with diagnosed and undiagnosed cognitive difficulty such as Dementia, Alzheimer's and Autism.

To issue a contract to Bill kear plant and agricultural contractors to cut, collect and remove grass from GBC countryside estate, in accordance with procurement rules

Appointment of MH Architects to provide additional architectural services at the HRA Small Site at Manor House Flats to develop the revised design of proposals to planning stage.

Value of the additional services: £12,062.50 +VAT
Value of the previous services*: £11,000 + VAT
Total contract value to date: £23,062.50 +VAT

*This decision supersedes the previous decision (dated 14/05/2024) to appoint MH Architects for works with the value of £11,000 + VAT

In order to undertake works in the existing public highway, it is necessary for Guildford Borough Council to enter into an agreement with the Highway Authority (Surrey County Council), to be given the permission to do works.

In order to undertake works in the existing public highway, it is necessary for Guildford Borough Council to enter into an agreement with the Highway Authority (Surrey County Council), to be given the permission to do works.

Appointment of ERMC to provide Architectural services at the HRA Small Site at 33 Station Road East. Initial contract value of £6,484.90.

The lessee purchased the property with the alteration already carried out. Consent was not granted for the works, so the Lessee has applied for retrospective consent for an alteration to the rear of property.

To approve the grant of a new contracted-out lease of Ice Cream Parlour, Stoke Park to First Come First Served in line with the following terms and conditions:

For the grant of a new lease the rent will be £3,956.15 (from £3,746) per annum and exclusive of business rates.

The rent will be payable quarterly in advance.

The agreed term is 5 years.

If you have any queries, then please contact Chris Bedford who will be happy to provide further information.

To approve the grant of a new contracted-out lease of Unit 18 Slyfield Enterprise Estate, Moorfield Road to Avery Electrical (Guildford) Limited in line with the following terms and conditions:

For the grant of a new lease the rent will be £8,000 (from £7,500) per annum exclusive of business rates and service charge.

The rent will be payable monthly in advance.

The agreed term is 3 years.

The security deposit will remain the same (£2,137.50).

If you have any queries, then please contact Chris Bedford who will be happy to provide further information

To approve the grant of an oversailing scaffold and pontoon licence at St Marys Wharf, Guildford in line with the following terms and conditions:

The fee will be £45,120 (£705 per week)

The agreed licence period is 64 weeks, start date to be confirmed.

The fee will be payable quarterly in advance.

The licencee is Clan (Guildford) LLP.

If you have any queries, then please contact Chris Bedford who will be happy to provide further information.

To approve the +12 month extension of the existing contract to HaloITSM - SaaS ITSM/ITIL Aligned IT Service Management Software.

To appoint the National Flood Forum to provide consultancy services relating to Sopwith Close, Ash.

To appoint Aecom to undertake consultancy work linked to the Sopwith Close development in Ash.

To sign an agreement with the Cabinet Office for the secondment of a Civil Service Fast Stream Officer to Guildford Borough Council for six months.

Procurement of an email spam and threat protection service, to continue to protect the Council from email-based cyber-attacks.

To authorise the signing of the access agreement to enable the use of the Pagabo National Framework for Professional Services in Construction and Premises 2024.

To award a contract to Hags UK for a new playground at The Briar's (Dan's Meadow), Ash.

The current playground is small, old and offers poor play opportunities. It is the next playground for refurbishment within the Council's Play Strategy. Following a tender process, Hags has been selected as the winning contractor. Upon completion of the contract, Hags will take forward their design, revise it according to feedback from residents, and install and complete the new playground.

Procurement of consultancy services to satisfy the recommendations of the SOLACE report that the case services operating model be reviewed.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 13 December 2023.

The Council is the freehold owner of a 18 Sturt Court Merrow Guildford Surrey GU4 7HF which is let on an equity share basis. Equity share lessee’s do not have a statutory right to extend the term of the lease, but the Council has a voluntary scheme in place to enable this to happen. The current lessee has applied to the Council to extend the term of the lease of the property as the term is currently at a point where it would make it difficult for purchasers to obtain a mortgage. The new lease will be granted for an additional term of 90 years on top of the unexpired term of the lease, and on the same terms as the existing lease, including the rent payable for the share owned by the Council.


The consideration for a new lease is determined by valuers on the same basis as a lease extension under the relevant statutory legislation.. The lessee will be required to pay all of the Council’s legal and surveyors costs.