Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

26/11/2021 - Purchase of land and buildings for the Housing Revenue Account – 21 Drodges Close Bramley Guildford Surrey GU5 0AA ref: 1781    Recommendations Approved

Decision Maker: Director of Service Delivery

Decision published: 26/11/2021

Effective from: 07/12/2021

Decision:

To approve the purchase of:
6 Wodehouse Place
41 Epsom Road
Guildford
Surrey
GU1 3HX

(formerly owned by Guildford Borough Council).

The property will form part of the HRA stock and the purchase will be funded from the HRA.

Wards affected: Holy Trinity;

Lead officer: Ian Doyle


25/11/2021 - Subletting of part of Lease dated to 13/03/1961 to 220 Holdings Ltd of 21-22 Woodbridge Meadows, Guildford, GU1 1BA ref: 1779    Recommendations Approved

Decision Maker: Head of Asset Management (Climate Change Lead)

Decision published: 25/11/2021

Effective from: 25/11/2021

Decision:


The Council’s tenant of the above mentioned property has requested that they be given licence to allow the sub-letting of part - Unit 3, Weyford House, 21 – 22 Woodbridge Meadows, Guildford, Surrey GU1 1BA to Shin Kick Limited (company number) for a term of twelve years, outside the act.

The headlease permitted use is B1 and B8, Town and Country Planning (Use Classes) Order 1987 (as amended). B1 has been replaced by B2 so therefore the current permitted user under the headlease is now B2 and B8.

Unit 3 has been previously used as a dance and music studio, obtaining planning consent for D1 (education and training) use in 2017. D1 is now replaced by E(e-f). The proposed subtenant wishes to change this to E(d)- Martial arts gym (indoor sport, recreation, or fitness).

Planning consent has been granted 20/P/01800 and the Council cannot unreasonably withhold or delay consent.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

Wards affected: Friary & St Nicolas;

Lead officer: Marieke van der Reijden


23/11/2021 - Minutes ref: 1773    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 23/11/2021 - Executive Shareholder and Trustee Committee

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

The minutes of the meeting held on 24 August 2021 were confirmed as a correct record. The Chairman signed the minutes.


23/11/2021 - Disclosure of interests ref: 1778    Information Only

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 23/11/2021 - Executive Shareholder and Trustee Committee

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

There were no disclosures of interest.


23/11/2021 - Apologies for absence and notification of substitutes ref: 1772    Information Only

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 23/11/2021 - Executive Shareholder and Trustee Committee

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

There were no apologies for absence.


23/11/2021 - Structural Repairs to Foxenden Tunnels ref: 1774    Recommendations Approved

To consider the potential alternative future uses of the Shelter, possibly including a heritage element. (This project is completely dependent on Covid-19 situation consequently the project has been deferred, no date).

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 23/11/2021 - Executive Shareholder and Trustee Committee

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

Decision:

 

That the Foxenden Tunnels be mothballed, subject to undertaking annual inspections to ensure its continuing safety, and that the position be reviewed in three years’ time.

 

Reason:

 

The decision was based on a financial analysis of the cost of repairs, the likely rental income and potential loss of income from parking to provide safe access to support a commercial letting.

 

Other options considered and rejected by the Committee

 

1.       Increase the existing budget by a further £190,000 to enable the repair work as originally envisaged to be undertaken.

2.       Increase the existing budget by a further £120,000 to enable the bare minimum repair work to be implemented but without the potential for further use.

3.       To make a review of the position in five years’ time.

Details of any conflict of interest declared by the Chairman or members of the Committee and any dispensation granted:

 

None.

 

Wards affected: Holy Trinity;


23/11/2021 - Parish councils - concurrent functions grant aid applications for assistance 2022-23 ref: 1769    Recommmend Forward to Council

Make grants

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

Decision:

 

(1)    That the grant budget for 2022-23 be set at £90,000, subject to final confirmation by the Council at its budget meeting in February 2022.

 

(2)    That consideration of future years’ budget for Concurrent Functions Grant Aid, from 2023-24, be referred to an EAB for further discussion together with a review of the award criteria, following the Director of Resources’ recommendation to reduce it to £60,000 p.a.

 

(3)    That the parish council requests for grant aid for 2022-23, as set out in Appendix 3 to the report submitted to the Executive, be approved.

 

(4)    That the remaining balance of £7,109 be met from the Parish Council Urgent Schemes Reserve.

 

Reasons:

 

(1)    To assist parish councils with expenditure on concurrent function schemes in 2022-23.

 

(2)    To enable parish councils to take account of financial assistance from Guildford Borough Council when calculating their precept requirements for 2022-23.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);

Lead officer: Michele Rogers


23/11/2021 - Selection of the Mayor and The Deputy Mayor 2022-23 ref: 1770    Recommmend Forward to Council

To approve nominations for selection of the Mayor and The Deputy Mayor 2022-23

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Decision:

 

The Executive agreed to recommend to Council on 7 December 2021:

 

(1)    That the Deputy Mayor, Councillor Dennis Booth be nominated for the Mayoralty of the Borough for the 2022-23 municipal year.

 

(2)    That Councillor Masuk Miah be nominated for the Deputy Mayoralty of the Borough for the 2022-23 municipal year.

 

Reason:

To make early preparations for the selection of the Mayor and Deputy Mayor for the 2022-23 municipal year.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);

Lead officer: John Armstrong


23/11/2021 - Leader's Announcements ref: 1777    Information Only

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

The Leader congratulated all of those who had contributed to the recent Remembrance events. A service had been held to add the name of Lieutenant Nicholas London to the war memorial, a gathering with a minute’s silence had been held on Armistice Day, 11 November and a full Remembrance Day Parade and Service on Sunday 14 November.

 

‘Zero-Carbon Guildford’ opened in the town centre on 20 November and was well attended with local members. Located at the bottom of North Street, ‘Zero’ was a climate emergency centre where local people could learn about eliminating waste, reduce emissions and protect the natural environment. The Leader urged everyone to make a visit to ‘Zero’.

 

On Thursday 25 November Guildford would join in solidarity with others around the world in support of eliminating violence towards women. Tunsgate and the Guildhall would be floodlit in orange to send a message that violence towards women would not be tolerated. The Mayor, Councillor Marsha Moseley and the Deputy Leader, Councillor Julia McShane would be in attendance at the event. It was noted that the Safer Guildford Partnership had contributed funding in support of the South West Surrey Domestic Abuse Outreach Service and contact details were available on the Council’s website.

 

The Leader was pleased to inform councillors about forthcoming Christmas pantomimes and many other celebratory performances, including ‘Dick Whittington’ at the Yvonne Arnaud Theatre, various festive musical and comedy events at the Electric Theatre including ‘A Christmas hug’ performed by the People’s Theatre and written by Councillor Steven Lee.


23/11/2021 - Minutes ref: 1763    Recommendations Approved

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

The minutes of the meeting held on 26 October 2021 were confirmed as a correct record. The Chairman signed the minutes.


23/11/2021 - Local Code of Conduct - Disclosable Pecuniary Interest ref: 1762    Information Only

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

There were no declarations of interest.


23/11/2021 - Apologies for Absence ref: 1771    Information Only

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Apologies for absence were received from Councillors Tim Anderson and Tom Hunt.


23/11/2021 - Financial Monitoring 2021-22 ref: 1767    Recommendations Approved

To note the results of the Council’s financial monitoring for the period April to October 2021

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Decision:

 

(1)    That the results of the Council’s financial monitoring for the period April 2021 to September 2021, be noted.

 

(2)    That the actions set out in paragraph 4.3 of the report submitted to the Executive to achieve in-year savings to help reduce the overspend and mitigate the impact on reserves, be approved.

 

(3)    That the implementation of a “voluntary expenditure freeze” across services, be approved.

 

Reason:

To enable the Executive to respond to the scrutiny of the Council’s finances.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);


23/11/2021 - General Fund Draft Budget 2022-23 and Medium Term Plan 2022-23 to 2025-26 ref: 1768    Recommendations Approved

To recommend to Council:
• Approval of the general fund revenue budget for 2022-23
• Agreement of a council tax requirement for 2022-23
• Declaration of any surplus/deficit on the collection fund

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

Decision:

 

(1)   That the budget assumptions used in the preparation of the 2022-23 draft budget and three year forward projections be approved.

 

(2)   That the current position on the draft budget for 2022-23 and the budget shortfall anticipated over the three years to 2024-25, be noted.

 

(3)   That the savings identified as part of the savings strategy for 2022-23 through to 2025-26 (Sections 11,12,13 of, and Appendix 3 to, the report submitted to the Executive) which have been included in the draft budget, be approved.

 

(4)   That the in-year savings of £46,750 arising from the review of classical music, book festival, voluntary and CAB grants for 2021-22, which were not included as part of the 2021-22 budget, be approved.

 

(5)   That the additional growth items identified in section 11 and Appendix 3 which have been included in the draft budget, be approved.

 

(6)   That the proposal to Council to make the contributions to/from the Council’s various earmarked reserves for specific purposes as set out in section 9 of the report as part of the budget report in February 2022, be approved.

 

Reason:

To assist the Executive in the preparation of the General Fund estimates for 2022-23.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);


23/11/2021 - Local Plan Development Management Policies ref: 1765    Recommmend Forward to Council

To consider the Regulation 19 proposed submission plan.

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Decision:

 

The Executive agreed to recommend to Council at its meeting on 7 December 2021:

 

(1)    That the draft Local Plan: Development Management Policies document, subject to further investigation as to the merits of extending the requirement for design codes to all housing sites allocated in the Development Plan, be put before Full Council for approval for Regulation 19 public consultation and to approve a six-week period of consultation beginning in early January 2022.

 

(2)    That the draft Parking Supplementary Planning Document, incorporating any changes recommended by the Executive, be put before Full Council for approval for public consultation for a four-week period beginning in January 2022.

 

(3)    That the Lead Councillor with portfolio responsibility for Planning Policy be authorised, in consultation with the Director of Strategic Services, to make such minor alterations to improve the clarity of the documents referred to in paragraphs (1) and (2) above, as they may deem necessary.

 

Reasons:

 

The recommendations above are made to encourage the Council to:

 

(1)   Enable the draft Local Plan: Development Management Policies document to be published for public consultation.

 

(2)   Allow officers to undertake public consultation in line with the Town and Country Planning (Local Planning) (England) Regulations 2012, the Planning and Compulsory Purchase Act 2004, the National Planning Policy Framework 2021, Planning Policy for Traveller Sites 2015, the National Planning Practice Guidance, and the Council’s Statement of Community Involvement 2020.

 

(3)   Undertaking a public consultation on the draft Local Plan is a statutory requirement placed on Local Planning Authorities under Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (‘Local Planning Regulations’) and will enable the Council to move closer to adopting the second part of the Local Plan as required by law and policy.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);


23/11/2021 - Local Council Tax Support Scheme 2022-23 ref: 1764    Recommmend Forward to Council

To agree the Local Council Tax Support Scheme for 2022-23.

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Decision:

 

The Executive agreed to recommend to Council at its meeting on 7 December 2021:

 

(1)    That the current Local Council Tax Support Scheme (which is on our website), be amended for 2022-23 as set out in detail in Appendix 1 of the report, with effect from 1 April 2022.

 

(2)    That the Council maintains a discretionary hardship fund of £40,000 in 2022-23, and carries forward any residual 2020 and 2021 COVID19 Council Tax Hardship Funds.

 

Reasons:

 

1.     To ensure that the Council complies with government legislation to implement a LCTS scheme from 1 April 2022.

 

2.     To maintain a discretionary fund to help applicants suffering from severe financial hardship.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);


23/11/2021 - Review of the Local Development Scheme ref: 1766    Recommendations Approved

Decision Maker: Executive

Made at meeting: 23/11/2021 - Executive

Decision published: 24/11/2021

Effective from: 23/11/2021

Decision:

Decision:

That the Local Development Scheme, as set out in Appendix 1 to the report submitted to the Executive, shall have effect from 1 December 2021.

 

Reason:

To progress the new Guildford borough Local Plan: Development Management Policiesby having a Local Development Scheme with an up-to-date timetable for the Local Plan.

 

Other options considered and rejected by the Executive:

None.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);


17/11/2021 - West Clandon Neighbourhood Plan – Decision regarding what action to take in response to the recommendations of the examiner ref: 1775    Recommendations Approved

Decision Maker: Policy Lead – Planning Policy

Decision published: 23/11/2021

Effective from: 17/11/2021

Decision:

The West Clandon Neighbourhood Plan was submitted to the Council and subjected to an independent examination in line with the Neighbourhood Planning (General) Regulations 2012 (as amended). The examiner submitted an examination report to the Council, which recommended that the plan should be subject to specific modifications and should then proceed to a referendum. The Council is now required by those regulations to decide what action to take in response to each of the examiner’s recommendations.

Officers agree with the examiner’s recommendations and therefore ask for approval to accept the recommendations and make the specified modifications to the plan. West Clandon parish council have been consulted and agree with this decision.
The Lead Councillor and two of the Ward Councillors agree with the decision.

Wards affected: (All Wards);

Lead officer: Stuart Harrison


11/11/2021 - Serving written notice to terminate the Lease dated 27/11/2020 to Manya Building Supplies Limited at 46 Moorfield Road, Slyfield Industrial Estate ref: 1761    Recommendations Approved

Decision Maker: Head of Asset Management (Climate Change Lead)

Decision published: 15/11/2021

Effective from: 11/11/2021

Decision:

To serve a written notice to terminate the lease at 46 Moorfield Road, Slyfield Industrial Estate, GU1 1RU on the terms set out below.

The current lease is contracted out of Part II of the Landlord and Tenant Act 1954 (the Act) and therefore does not require any statutory notices.

The lease requires a written notice, 6 months in advance of the date the contractual term is due to expire. This lease has a rolling break option whereby the earliest the break notice can be served is 27th November 2021 meaning vacant possession is obtained on 27th May 2022.

The project board have requested that notice is served at the earliest opportunity to facilitate the Weyside Urban Village Redevelopment Project.

If you have any queries, then please contact Faye Gunner who will be happy to provide further information.

Wards affected: Stoke;

Lead officer: Marieke van der Reijden