Decisions

Appoint Altair Ltd to deliver a review into the future options and governance of North Downs Housing Ltd (the Council's wholly owned housing company).

To grant a general dispensation to all councillors to participate in and, where applicable, vote on the issue of the submission of any proposal to the Secretary of State under the provisions of Chapter 1 of Part 1 of the Local Government & Public Involvement in Health Act 2007 (Structural and Boundary Change in England)

The Council’s tenant Leedsheath Ltd of the above property has requested that they be given licence to allow the assignment of their lease expiring 25/5/2070.

The proposed assignee is EWS Corporate who occupy the unit at 6 Westfield Road who are currently in the process of subletting their unit to Alpha Welding.

The lease does not permit the Council to unreasonably withhold or delay consent.

The Council’s tenant of the above property, Auto Cosmetix Limited, has requested that they be given a licence to allow the sub-letting of the property.

The subletting is to Alpha Welding Ltd for a term of 10 years at a rent of £50k per annum. There is an open market rent review and a tenant’s break at year 5.

Under the terms of the Auto Cosmetix lease expiring 13/12/2071, we are not able to unreasonably withhold or delay consent to this subletting.

To approve the renewal of the licence to Stagecoach (South) Ltd of the land known as ‘Guildford Bus Station,’ Friary Centre, Commercial Road, Guildford in line with the following terms and conditions:

Stagecoach will be responsible for:
• Acting as the principal operator and manager of the Bus Station 24/7.
• Collecting, determining, and enforcing the payment of departure charges; all revenues arising from the Condition of Use and any rents payable in respect of any advertising space within or attached to the Bus Station.
• Business rates and all other outgoings consumed or applied in connection with the use and running of the Bus Station.
• Obtaining and holding for the duration of the agreement 24/7 public liability insurance
• Fire Risk Assessment and Evacuation Strategy
• Actioning any repairs or cleaning duties which pose an immediate risk to health and safety (the Council agreeing to reimburse any reasonable costs)
• Building Insurance Premium.


Guildford Borough Council will remain responsible for:
• Continuing to clean the roadway and concourse; and emptying associated rubbish bins.
• General repairs and maintenance – limited to keeping the land in no better condition than the current state of repair due to an overriding agreement.

The agreed licence period is 12 months backdated to 18/12/2024 and expiring 17/12/2025 The licence fee will be a peppercorn.

The Bus Station forms part of the North Street Redevelopment Site. A refurbished Bus Station is to be provided as part of the redevelopment. Corporate Programmes have confirmed we are able to grant Stagecoach a 12-month licence until December 2025.

If you have any queries, then please contact Emma Guy who will be happy to provide further information.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 19th February 2025.

Appointment of an agent to complete a market valuation report to appraise the rent.

Appointment of an agent to complete a market valuation report to appraise the rent and lease terms for renewal. If necessary to take forward lease negotiations on behalf of the council.

The tenants of the property have confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 25 March 2025.

The tenants of the property have confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 23 January 2025.

The Council to enter a 12-month licence over the Toll House, Millbrook, to enable the operation of the sluice gates as the National Trust see fit for the purposes of maintaining the River Wey Navigation levels in line with the following terms and conditions:

The licence will be granted by the Council to the National Trust as Licencee.

The parties have agreed for the Council to pay the Licencee a fee of £12,000 for the 12-month licence with each party bearing their own legal costs.

If you have any queries, then please contact Marieke van der Reijden who will be happy to provide further information.

To approve the grant of the lease of Units 10 and 11 Enterprise Estate, Station Road West to Nigel and Paula Clinch t/a Elgamec Limited, in line with the following terms and conditions:

For grant of a new lease the rent will be £16,850 per annum (from £16,350 per annum) exclusive of business rates and service charge.

The agreed term is 3 years.

The rent will be payable monthly in advance.

If you have any queries, then please contact Chris Bedford who will be happy to provide further information.

The Council has received a request to grant a license over Castle Grounds Cottage, in line with the following terms and conditions:

The licencee is Ash Contracting Ltd.

The licence / easement / right of way / wayleave will be granted to the current owners of Headley House, Gomshall, Guildford, GU5 9QE.

The Grantees have agreed to pay £1.00 For the easement/wayleave/licence/right of way, plus our costs, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’ where the proposed term exceeds seven (7) years].

The Grantees will be required to obtain our approval for anything that varies the terms of the license.

If you have any queries, then please contact Scott Jagdeo who will be happy to provide further information.

A three month extension allows officers to go to open tender on the ESPO framework for a new 4 year contract for the food supplier at The Hive.

The Council granted a lease of some land at Northside
Court on 21 September 2004 to a Housing Association to
construct a development of affordable housing. Some of
those properties were leased on shared ownership terms.
The Council and the current Registered leasehold owner
Vivid Housing Ltd, are entering into the transfer,
whereupon the Headlease will merge
into the freehold being transferred. The Council will be receiving a renumeration from the sale.

There is a direct quote awarded to Martin Penney of Adjuvo Consulting Ltd because there is no framework in place for this type of specialist work. A few quotes were sought, and Adjuvo Consulting was the only party with the appropriate expertise, skills and qualifications able to undertake the work and willing to offer a firm quote.

The tenants of the property have confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 7 January 2025.

Appointment of external consultancy services to prepare Landscape Design information which is required to submit full planning application.

Value of services: £2,500

Appointment of external consultancy services to prepare Drainage Strategy and Flood Risk Assessment which are required to submit full planning application.

Value of services: £3,000

Decision to award a contract for a three month period to undertake a review and harmonisation of policies in Human Resources.

To approve the grant of the lease of Unit 19 Slyfield Enterprise Estate, Moorfield Road to Jonathan Findeis t/a First Class Flooring Limited, in line with the following terms and conditions:

For the grant of a new lease the rent will be £8,000 per annum (from £7,500 per annum) exclusive of business rates and service charge.

The agreed term is 3 years

The rent will be payable monthly in advance.

If you have any queries, then please contact Chris Bedford who will be happy to provide further information.

Purchase a Vixen 24V self-propelled pedestrian sprayer at a cost of £8950.

Purchase Japanese lanterns for Stoke Park Gardens at a cost of £8665.83.

Procurement of Cryoserver licences to replace the Council's existing expiring agreement for email archiving functionality.

Parks require the survey of OPM nests in oak trees so that we can identify where the nests are to enable us to have them removed so that we avoid the human health hazard and comply with our duty of care.

We undertook a closed tender and Martin Townsend, the winning supplier, not only provided the best value for money, they were also the most experienced supplier in the field of work we were procuring.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 12th February 2025.