Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

23/09/2022 - Review a Protected Lease of Burchatts Farm – Model Engineering Society ref: 2026    Recommendations Approved

Decision Maker: Executive Head: Assets and Property

Decision published: 26/09/2022

Effective from: 04/10/2022

Decision:

To approve rent review of Burchatts Farm – Guildford Model Engineering Society Limited (GMES)

The rent has been reviewed by an independent RICS valuer pursuant to clause 2(3) of the lease dated 03/10/1997.

The rent will be adjusted from £2,125 pa to £3,000 pa for the next seven years of the lease.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information

Wards affected: Christchurch;

Lead officer: Marieke van der Reijden


22/09/2022 - Budget Pressures 2022-23 and Medium-Term Financial Plan ref: 2023    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

(1)        To note the emerging position against the 2022/23 budget and the impact on the Council’s finances in future years.

 

(2)        To approve the high-level action plan set out in the report and to identify any further measures that should be taken.

 

(3)        To instruct officers to undertake a comprehensive mid-year review of the 2022/23 budget and to present this, and a revised Medium Term Financial Plan, to Council at its meeting on 6 December 2022.

 

Reason(s):

To ensure councillors are aware of the emerging  budget pressures.

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);

Lead officer: Graeme Clark


22/09/2022 - Corporate Regulatory Enforcement Policy ref: 2020    Recommendations Approved

Local Authorities are required to review and update their enforcement policy regularly. Members will be asked to agree updates to policy.

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

That the revised Regulatory Enforcement Policy, as set out in Appendix 1 to the report submitted to the Executive, be adopted.

 

Reason(s):

The policy provides a clear framework for the way the Council undertakes its regulatory functions and is in line with The Legislative and Regulatory Reform Act 2006 which advocates that enforcement should be carried out in a transparent, accountable, proportionate and consistent manner that is targeted only where action is needed

Other options considered and rejected by the Executive:

·         To amend the revised policy

·         To reject the revised policy; and retain the policy agreed in 2018.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);

Lead officer: Dympna Sanders


22/09/2022 - Shaping Guildford's Future (formerly GERP) Stage 3 Funding ref: 2022    Recommendations Approved

Area Action Plan Recommendation

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

(1)        To endorse the Stage 2 Shaping Guildford’s Future report and approve proceeding to Stage 3.

 

(2)        To approve the transfer of £3.070 million from the provisional to the approved capital programme to enable the Council to deliver Stage 3 of the programme.

 

(3)        To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to finalise Heads of Terms, Memorandums of Understanding, Terms of Reference, negotiate, sign and complete legal agreements relating to the Shaping Guildford’s Future programme.

 

(4)        To authorise the Joint Strategic Director of Place, in Consultation with the Lead Councillor for Regeneration, to enter into contracts and legal agreements connected with the Shaping Guildford’s Future project as may be necessary at reasonable costs within the approved budget.

 

(5)        To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to review all governance arrangements in relation to the Shaping Guildford’s Future programme.

 

Reason(s):

·       To support the delivery of the Council’s Corporate Plan (2021-2025) priorities, by delivering a proactive strategy to address the economic and physical constraints facing the town.

·       To ensure that governance arrangements around the Shaping Guildford’s Future programme remain fit for purpose

Other options considered and rejected by the Executive:

OPTION 1: To not endorse the programme and cease work, thereby delaying the delivery of a strategy to support the economic regeneration of Guildford town centre which requires flooding remediation currently blighting major sites. However, it is likely that without such a strategy, sites will remain undeveloped, or development will come forward in an uncoordinated manner and fail to address the substantial existing constraints; and deliver the overarching objectives and greater benefits achievable through a masterplan approach. If the project is abandoned, there would be £2.1m “sunk costs” to be written off.

 

OPTION 2: To commit the secured SCC grant funding to progress with the Environment Agency Flood Alleviation Scheme feasibility work only. However, without the progression of the wider masterplan work, sites will remain undeveloped, and it would be challenging for the Council to apply for additional grant funding to complement EA funding to support the delivery of the FAS. The broader development potential associated with the flood alleviation work would also not be realised.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);


22/09/2022 - Experience Guildford: Business Improvement District (BID) Ballot ref: 2021    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

(1)      To endorse the Experience Guildford BID Business Plan 2023-28, as set out in Appendix 2 to the report submitted to the Executive .

 

(2)      To use the Council’s 27 votes to vote in favour of the proposal to renew the experience Guildford Business Improvement District (BID) for Guildford town centre for 2023-2028.

 

(3)      To delegate the decision to vote in the BID ballot to the Leader of the Council.

 

(4)      To note the Council’s business rates levy of £38,289 per annum for 2023-28, to be accommodated within the existing overall budget.

 

Reason(s):

To secure the long-term economic prosperity of the Town Centre and to continue the effective management partnership developed over the previous 10 years.

 

Other options considered and rejected by the Executive:

To vote against the renewal of the BID.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: Christchurch; Friary & St Nicolas; Holy Trinity;

Lead officer: Dawn Hudd


22/09/2022 - To consider any recommendations from the Overview and Scrutiny Committee ref: 2019    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

The intention of the report was to collate and track progress of all recommendations made by the Overview and Scrutiny Committee to the Executive throughout the year, and to log the Executive decisions on the submitted matters.

The Executive noted the report and that there had been no updates since the previous meeting.

 


22/09/2022 - Leader's Announcements ref: 2018    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

The Leader thanked everybody that helped organise and attend the events of the past 10 days as we mourned the passing of H M Queen Elizabeth II and mark the accession of King Charles III, with particular thanks to the Mayor, Kate Foxton, and the Civic team.

 

The Leader reminded councillors that the Household Support Fund was still open for applications until 30 September 2022.  Residents could submit one application per household and a maximum grant of up to £300 pounds per household was available.  Priority would be given to those with high needs such as households with children and pensioners.  More information and how to apply could be found on the Council’s website.

 

The Leader also reminded councillors that the deadline for applications to the next round of crowdfunding under Crowdfund Guildford was 28 September 2022.  Most recently, this source of funding had been used to fund repairs to the war memorial in Merrow which hopefully should be completed in time for Remembrance Sunday.

 

The Leader noted that the Council would be promoting its second Car Free Day on Sunday 25 September from 10am to 4.30pm

 

Finally, the Leader commented that the Guildford Design Award exhibition scheduled to take place at the Guildhall had to be cancelled following the death of H M Queen Elizabeth II.  The travelling exhibition of awards was now moving around the borough’s villages on various dates in September and October.

 


22/09/2022 - Minutes ref: 2017    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

The minutes of the meeting held 25 August 2022 were confirmed as a correct record. The Chairman signed the minutes.

 

 


22/09/2022 - Local Code of Conduct - Disclosable Pecuniary Interest ref: 2016    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

There were no disclosures of interest.

 


22/09/2022 - Apologies for Absence ref: 2015    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

There were no apologies for absence.

 


22/09/2022 - Review of Councillors' Allowances - Proposed appointment of a Joint Independent Remuneration Panel ref: 2024    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

That the Executive recommends to Council (11 October 2022):

(1)        That the Council agrees to establish jointly with Waverley Borough Council a Joint Independent Remuneration Panel to conduct a review and make recommendations to each council on their respective scheme of allowances for councillors in 2023.

 

(2)        That the draft terms of reference of the Joint Independent Remuneration Panel, attached as Appendix 1 to the report submitted to the Executive, be approved.

 

(3)        That, subject to confirmation of their continued eligibility for appointment, Vivienne Cameron, Dennis Frost, and Gordon Manickam be appointed to the Joint Independent Remuneration Panel for a period of up to four years commencing with the 2023-24 municipal year.

 

(4)        That the Joint Executive Head of Legal and Democratic Services be authorised to advertise for candidates from the general public and a wide range of organisations, including the local business community and voluntary organisations, for the appointment of up to two other members of the Joint Independent Remuneration Panel to serve for a period of up to four years commencing with the 2023-24 municipal year, and together with the Leaders and Deputy Leaders of both councils to shortlist, interview, and recommend for selection up to two nominees for appointment to the Joint Independent Remuneration Panel.

 

(5)        That the nominees for appointment to the Joint Independent Remuneration Panel referred to in paragraph (4) above be subject to formal approval by the Council at its full council meeting in February 2023.

 

(6)       That the honorarium to be paid to each Panel member be set at £1,500, the cost of which shall be divided equally between the two councils.

 

(7)        That the proposed timetable for appointment of the Joint Independent Remuneration Panel and review of Guildford’s allowances set out in paragraph 4.13 of the report, be approved.

 

(8)       That provision be made in the 2023-24 revenue budget of £6,200 for the review of councillors’ allowances.

 

(9)       That the Joint Monitoring Officer be authorised to make all arrangements for the establishment and appointment of future independent remuneration panels, including approval of terms of reference, honoraria for panel members, and timetables for appointment and reviews of allowances.

 

Reason:

To comply with the requirements of The Local Authorities (Members’ Allowances) (England) Regulations 2003.

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);

Lead officer: John Armstrong


22/09/2022 - Draft Timetable of Council and Committee Meetings for 2023-24 ref: 2025    Recommendations Approved

Decision Maker: Executive

Made at meeting: 22/09/2022 - Executive

Decision published: 23/09/2022

Effective from: 22/09/2022

Decision:

Decision:

That the Executive recommends to Council (11 October 2022):

That the proposed timetable of Council and Committee meetings for the 2023-24 municipal year, as set out in Appendix 1 to the report submitted to the Executive, be adopted.

 

Reason:

To assist with the preparation of individual committee work programmes.

 

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Lead officer: Carrie Anderson


22/09/2022 - Minutes ref: 2013    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee

Decision published: 22/09/2022

Effective from: 22/09/2022

Decision:

The minutes of the meeting held 23 June 2022 were approved as a correct record. The Chairman signed the minutes.

 


22/09/2022 - Disclosure of interests ref: 2012    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee

Decision published: 22/09/2022

Effective from: 22/09/2022

Decision:

There were no disclosures of interest.

 


22/09/2022 - Apologies for absence and notification of replacements ref: 2011    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee

Decision published: 22/09/2022

Effective from: 22/09/2022

Decision:

There were no apologies for absence.

 


22/09/2022 - The Future of Guildford Borough Holdings ref: 2014    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee

Decision published: 22/09/2022

Effective from: 22/09/2022

Decision:

Decision:

To delegate authority to the Joint Strategic Director of Transformation and Governance in consultation with the Monitoring Officer and Leader of the Council the power to take all steps necessary to implement the winding-up of Guildford Borough Council Holdings Limited and to enter all agreements necessary to enable this matter to be completed.

 

Reason:

To fulfil the Council’s corporate governance duties in respect of its subsidiary company.

 

Other options considered and rejected by the Committee:

To not approve the proposed winding up of GBCH

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: (All Wards);


22/09/2022 - Weyside Urban Village – Legal Advisor ref: 2010    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 22/09/2022

Effective from: 22/09/2022

Decision:

We undertook a tender exercise with 15 expressions of interest received. we then shortlisted down to four suppliers for the ITT stage. All suppliers submitted a response and DWF LLP were deemed to have submitted the best technical and commercial offer. DWF LLP will provide legal support for the project team working on the Weyside Urban Village Programme.

Wards affected: Burpham; Stoughton; (All Wards);

Lead officer: Dawn Hudd


15/09/2022 - Grant a Contracted-Out Lease of Unit 7 Foundation, Slyfield Industrial Estate ref: 2009    Recommendations Approved

Decision Maker: Executive Head: Assets and Property

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

To approve the grant of a tenancy at will and a new lease of Unit 7 Foundation, Slyfield Industrial Estate, in line with the following terms and conditions:

Lease Terms:
Rent = £8,600
Term = 3 years
No rent free
Rent payable monthly in advance

If you have any queries, then please contact Simon Goldsworthy who will be happy to provide further information

Wards affected: Stoke;

Lead officer: Marieke van der Reijden


13/09/2022 - Grant of an Access Licence over the garage area at Falcon Road to the rear of 43 Springfield Road. ref: 2007    Recommendations Approved

Decision Maker: Executive Head: Assets and Property

Decision published: 20/09/2022

Effective from: 29/09/2022

Decision:

The Council has received a request to grant an access licence over the garage area at Falcon Road to the rear of 43 Springfield Road, Guildford, GU1 4DW

The licence will be granted to the current owners of 43 Springfield Road, Guildford, GU1 4DW

The Grantees have agreed to pay £250.00 per annum for the licence, plus our costs, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’.

There will be a fee review every three years.

The licence to the previous owner, of 43 Springfield Road is to be surrendered before the new licence is granted.

If you have any queries, then please contact [NAME] who will be happy to provide further information.

Wards affected: Holy Trinity;

Lead officer: Marieke van der Reijden


13/09/2022 - Grant of an Occupational Licence of part of Shalford Common to enable the installation of a pedestrian refuge. ref: 2006    Recommendations Approved

Decision Maker: Executive Head: Assets and Property

Decision published: 20/09/2022

Effective from: 29/09/2022

Decision:

To approve the grant of a licence to Surrey Highways for access and placement of welfare facilities.

The licence is required to carry out works to install a pedestrian refuge on the highway in Shalford. This includes creating a small section of path on the common to link the road crossing to an existing pedestrian footpath.

The agreed licence period is to be three weeks from the date of the licence for a fee of £60.00 per day with the Licencee covering the Council’s legal and surveyors’ costs.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information

Wards affected: Shalford;

Lead officer: Marieke van der Reijden


15/09/2022 - Grant a Protected Lease and a licence to alter of The Rock, 2 Thornberry Way, Slyfield Industrial Estate. ref: 2008    Recommendations Approved

Decision Maker: Executive Head: Assets and Property

Decision published: 20/09/2022

Effective from: 29/09/2022

Decision:

To approve the grant of a lease of The Rock, 2 Thornberry Way, Slyfield Industrial Estate in line with the following terms and conditions:

Terms:
Lease Length = 15 years
Rent = £400,000 PA
Deposit = £200,000 – after the 3rd year 50% of the deposit may be returned provided the tenant has a satisfactory credit score and has paid all of their rent on time.
Rent Free = 6 months full rent free and 12 months half rent.
Break = Tenant break after year 10 of the lease. 6 months notice required.
Rent review = upward only every 5 years, capped at 15% increase over the 5 years.
Rent payable quarterly in advance.

Licence to Alter:
- New mezzanine at 1st floor level
- Additional mezzanine on the 2nd floor level
- Toilets on the ground floor

If you have any queries, then please contact Simon Goldsworthy who will be happy to provide further information.

Wards affected: Stoke;

Lead officer: Marieke van der Reijden


19/09/2022 - Disposal of the General Fund building known as East Horsley Bowls Club, to the Council’s Housing Revenue Account (HRA) ref: 2001    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 01/09/2022

Effective from: 09/09/2022

Decision:

To approve the transfer of the land and buildings known as East Horsley Bowls Club, St Martins Close, East Horsley, KT24 6SU to the Council Housing Revenue Account (HRA), following the tenants surrendering their lease and the property being declared surplus.

The property was originally residential housing before being converted to a community building. It is to be sold to the HRA, by way of internal transfer, for the purposes of being returned to residential use.

The bowls green will be retained and landscaped for the benefit of local residents.

The building has been independently valued at £340,000

In accordance with the Council’s General Disposal Consent powers, this transaction provides the ‘best consideration reasonably obtainable’.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information.  This issue was first published on the Forward Plan: Issue details - Transfer of General Fund Property to the Housing Revenue Account - Guildford Borough Council

Wards affected: Clandon & Horsley;

Lead officer: Dawn Hudd


12/09/2022 - Legal Agreement with Environment Agency ref: 1981    Recommendations Approved

Decision Maker: Joint Strategic Director - Place

Decision published: 10/08/2022

Effective from: 13/09/2022

Decision:

Completion of Legal Agreement with the Environment Agency with regard to the Shaping Guildford's Future Programme of regeneration in the town centre.

Wards affected: Friary & St Nicolas; Holy Trinity;

Lead officer: Abi Lewis