Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 30/09/2022
Effective from: 08/10/2022
Decision:
To serve a 2nd section 25 notice to grant of a
new lease of 86- 88 Woodbridge Road, Guildford on the terms set out
below.
The legal team have advised that following the original S.25 notice
having been served in Jan 2022 by the Council, the tenant’s
lawyer has challenged its validity. The original notice had stated
the name of the original tenant (Trillium) and had not been served
on the current tenant to whom Trillium had previously assigned the
lease, the Secretary of State for Levelling Up, Housing &
Communities.
Following Counsel’s opinion having been obtained, it has been
recommended the Council serve the 2nd S.25 notice on the current
tenant to protect its interest ‘without prejudice to the
validity of the original S.25 notice served’. Should it be
proven that the original notice is invalid, the original S.25
notice would then fall away and the replacement 2nd S.25 notice
would take effect to protect the Council’s interest. Should
the original notice be found to be valid however, then the 2nd S.25
notice will consequently be of no effect.
The current lease is protected under Part II of the Landlord and
Tenant Act 1954 (the Act) and the contractual term expired on 23rd
March 2021. A notice under Section 25 of the Act must be served to
bring this contractual term to an end. The notice must indicate
whether the Council is prepared to grant a new term, and if so, the
basic details must be quoted.
The proposal is that a new lease be granted broadly on the same
terms as the current lease with the following terms and
conditions:
- 10 year lease term
- 5 year Tenant only break
- Initial quoting rent to be £541,343 pa
If you have any queries, then please contact Vince Sibley who will
be happy to provide further information.
Wards affected: Friary & St Nicolas;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 26/09/2022
Effective from: 04/10/2022
Decision:
To approve rent review of Burchatts Farm
– Guildford Model Engineering Society Limited (GMES)
The rent has been reviewed by an independent RICS valuer pursuant
to clause 2(3) of the lease dated 03/10/1997.
The rent will be adjusted from £2,125 pa to £3,000 pa
for the next seven years of the lease.
If you have any queries, then please contact Damien Cannell who
will be happy to provide further information
Wards affected: Christchurch;
Lead officer: Marieke van der Reijden
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
(1) To note the emerging position against the 2022/23 budget and the impact on the Council’s finances in future years.
(2) To approve the high-level action plan set out in the report and to identify any further measures that should be taken.
(3) To instruct officers to undertake a comprehensive mid-year review of the 2022/23 budget and to present this, and a revised Medium Term Financial Plan, to Council at its meeting on 6 December 2022.
Reason(s):
To ensure councillors are aware of the emerging budget pressures.
Other options considered and rejected by the Executive:
None
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Lead officer: Graeme Clark
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
The intention of the report was to collate and track progress of all recommendations made by the Overview and Scrutiny Committee to the Executive throughout the year, and to log the Executive decisions on the submitted matters.
The Executive noted the report and that there had been no updates since the previous meeting.
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
The minutes of the meeting held 25 August 2022 were confirmed as a correct record. The Chairman signed the minutes.
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
That the Executive recommends to Council (11 October 2022):
(1) That the Council agrees to establish jointly with Waverley Borough Council a Joint Independent Remuneration Panel to conduct a review and make recommendations to each council on their respective scheme of allowances for councillors in 2023.
(2) That the draft terms of reference of the Joint Independent Remuneration Panel, attached as Appendix 1 to the report submitted to the Executive, be approved.
(3) That, subject to confirmation of their continued eligibility for appointment, Vivienne Cameron, Dennis Frost, and Gordon Manickam be appointed to the Joint Independent Remuneration Panel for a period of up to four years commencing with the 2023-24 municipal year.
(4) That the Joint Executive Head of Legal and Democratic Services be authorised to advertise for candidates from the general public and a wide range of organisations, including the local business community and voluntary organisations, for the appointment of up to two other members of the Joint Independent Remuneration Panel to serve for a period of up to four years commencing with the 2023-24 municipal year, and together with the Leaders and Deputy Leaders of both councils to shortlist, interview, and recommend for selection up to two nominees for appointment to the Joint Independent Remuneration Panel.
(5) That the nominees for appointment to the Joint Independent Remuneration Panel referred to in paragraph (4) above be subject to formal approval by the Council at its full council meeting in February 2023.
(6) That the honorarium to be paid to each Panel member be set at £1,500, the cost of which shall be divided equally between the two councils.
(7) That the proposed timetable for appointment of the Joint Independent Remuneration Panel and review of Guildford’s allowances set out in paragraph 4.13 of the report, be approved.
(8) That provision be made in the 2023-24 revenue budget of £6,200 for the review of councillors’ allowances.
(9) That the Joint Monitoring Officer be authorised to make all arrangements for the establishment and appointment of future independent remuneration panels, including approval of terms of reference, honoraria for panel members, and timetables for appointment and reviews of allowances.
Reason:
To comply with the requirements of The Local Authorities (Members’ Allowances) (England) Regulations 2003.
Other options considered and rejected by the Executive:
None
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Lead officer: John Armstrong
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
That the Executive recommends to Council (11 October 2022):
That the proposed timetable of Council and Committee meetings for the 2023-24 municipal year, as set out in Appendix 1 to the report submitted to the Executive, be adopted.
Reason:
To assist with the preparation of individual committee work programmes.
Other options considered and rejected by the Executive:
None
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Lead officer: Carrie Anderson
Local Authorities are required to review and
update their enforcement policy regularly. Members will be asked to
agree updates to policy.
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
That the revised Regulatory Enforcement Policy, as set out in Appendix 1 to the report submitted to the Executive, be adopted.
Reason(s):
The policy provides a clear framework for the way the Council undertakes its regulatory functions and is in line with The Legislative and Regulatory Reform Act 2006 which advocates that enforcement should be carried out in a transparent, accountable, proportionate and consistent manner that is targeted only where action is needed
Other options considered and rejected by the Executive:
· To amend the revised policy
· To reject the revised policy; and retain the policy agreed in 2018.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Lead officer: Dympna Sanders
Area Action Plan Recommendation
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
(1) To endorse the Stage 2 Shaping Guildford’s Future report and approve proceeding to Stage 3.
(2) To approve the transfer of £3.070 million from the provisional to the approved capital programme to enable the Council to deliver Stage 3 of the programme.
(3) To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to finalise Heads of Terms, Memorandums of Understanding, Terms of Reference, negotiate, sign and complete legal agreements relating to the Shaping Guildford’s Future programme.
(4) To authorise the Joint Strategic Director of Place, in Consultation with the Lead Councillor for Regeneration, to enter into contracts and legal agreements connected with the Shaping Guildford’s Future project as may be necessary at reasonable costs within the approved budget.
(5) To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to review all governance arrangements in relation to the Shaping Guildford’s Future programme.
Reason(s):
· To support the delivery of the Council’s Corporate Plan (2021-2025) priorities, by delivering a proactive strategy to address the economic and physical constraints facing the town.
· To ensure that governance arrangements around the Shaping Guildford’s Future programme remain fit for purpose
Other options considered and rejected by the Executive:
OPTION 1: To not endorse the programme and cease work, thereby delaying the delivery of a strategy to support the economic regeneration of Guildford town centre which requires flooding remediation currently blighting major sites. However, it is likely that without such a strategy, sites will remain undeveloped, or development will come forward in an uncoordinated manner and fail to address the substantial existing constraints; and deliver the overarching objectives and greater benefits achievable through a masterplan approach. If the project is abandoned, there would be £2.1m “sunk costs” to be written off.
OPTION 2: To commit the secured SCC grant funding to progress with the Environment Agency Flood Alleviation Scheme feasibility work only. However, without the progression of the wider masterplan work, sites will remain undeveloped, and it would be challenging for the Council to apply for additional grant funding to complement EA funding to support the delivery of the FAS. The broader development potential associated with the flood alleviation work would also not be realised.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision Maker: Executive
Made at meeting: 22/09/2022 - Executive
Decision published: 23/09/2022
Effective from: 22/09/2022
Decision:
(1) To endorse the Experience Guildford BID Business Plan 2023-28, as set out in Appendix 2 to the report submitted to the Executive .
(2) To use the Council’s 27 votes to vote in favour of the proposal to renew the experience Guildford Business Improvement District (BID) for Guildford town centre for 2023-2028.
(3) To delegate the decision to vote in the BID ballot to the Leader of the Council.
(4) To note the Council’s business rates levy of £38,289 per annum for 2023-28, to be accommodated within the existing overall budget.
Reason(s):
To secure the long-term economic prosperity of the Town Centre and to continue the effective management partnership developed over the previous 10 years.
Other options considered and rejected by the Executive:
To vote against the renewal of the BID.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: Christchurch; Friary & St Nicolas; Holy Trinity;
Lead officer: Dawn Hudd
Decision Maker: Executive Shareholder and Trustee Committee
Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee
Decision published: 22/09/2022
Effective from: 22/09/2022
Decision:
The minutes of the meeting held 23 June 2022 were approved as a correct record. The Chairman signed the minutes.
Decision Maker: Executive Shareholder and Trustee Committee
Made at meeting: 22/09/2022 - Executive Shareholder and Trustee Committee
Decision published: 22/09/2022
Effective from: 22/09/2022
Decision:
Decision:
To delegate authority to the Joint Strategic Director of Transformation and Governance in consultation with the Monitoring Officer and Leader of the Council the power to take all steps necessary to implement the winding-up of Guildford Borough Council Holdings Limited and to enter all agreements necessary to enable this matter to be completed.
Reason:
To fulfil the Council’s corporate governance duties in respect of its subsidiary company.
Other options considered and rejected by the Committee:
To not approve the proposed winding up of GBCH
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: (All Wards);
Decision Maker: Joint Strategic Director - Place
Decision published: 22/09/2022
Effective from: 22/09/2022
Decision:
We undertook a tender exercise with 15
expressions of interest received. we then shortlisted down to four
suppliers for the ITT stage. All suppliers submitted a response and
DWF LLP were deemed to have submitted the best technical and
commercial offer. DWF LLP will provide legal support for the
project team working on the Weyside Urban Village
Programme.
Wards affected: Burpham; Stoughton North; (All Wards);
Lead officer: Dawn Hudd
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 21/09/2022
Effective from: 29/09/2022
Decision:
To approve the grant of a tenancy at will and
a new lease of Unit 7 Foundation, Slyfield Industrial Estate, in
line with the following terms and conditions:
Lease Terms:
Rent = £8,600
Term = 3 years
No rent free
Rent payable monthly in advance
If you have any queries, then please contact Simon Goldsworthy who
will be happy to provide further information
Wards affected: Stoke;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 20/09/2022
Effective from: 29/09/2022
Decision:
The Council has received a request to grant an
access licence over the garage area at Falcon Road to the rear of
43 Springfield Road, Guildford, GU1 4DW
The licence will be granted to the current owners of 43 Springfield
Road, Guildford, GU1 4DW
The Grantees have agreed to pay £250.00 per annum for the
licence, plus our costs, which in accordance with the
Council’s General Disposal Consent powers, provides the
‘best consideration reasonably obtainable’.
There will be a fee review every three years.
The licence to the previous owner, of 43 Springfield Road is to be
surrendered before the new licence is granted.
If you have any queries, then please contact [NAME] who will be
happy to provide further information.
Wards affected: Holy Trinity;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 20/09/2022
Effective from: 29/09/2022
Decision:
To approve the grant of a licence to Surrey
Highways for access and placement of welfare facilities.
The licence is required to carry out works to install a pedestrian
refuge on the highway in Shalford. This includes creating a small
section of path on the common to link the road crossing to an
existing pedestrian footpath.
The agreed licence period is to be three weeks from the date of the
licence for a fee of £60.00 per day with the Licencee
covering the Council’s legal and surveyors’
costs.
If you have any queries, then please contact Damien Cannell who
will be happy to provide further information
Wards affected: Shalford;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 20/09/2022
Effective from: 29/09/2022
Decision:
To approve the grant of a lease of The Rock, 2
Thornberry Way, Slyfield Industrial Estate in line with the
following terms and conditions:
Terms:
Lease Length = 15 years
Rent = £400,000 PA
Deposit = £200,000 – after the 3rd year 50% of the
deposit may be returned provided the tenant has a satisfactory
credit score and has paid all of their rent on time.
Rent Free = 6 months full rent free and 12 months half rent.
Break = Tenant break after year 10 of the lease. 6 months notice
required.
Rent review = upward only every 5 years, capped at 15% increase
over the 5 years.
Rent payable quarterly in advance.
Licence to Alter:
- New mezzanine at 1st floor level
- Additional mezzanine on the 2nd floor level
- Toilets on the ground floor
If you have any queries, then please contact Simon Goldsworthy who
will be happy to provide further information.
Wards affected: Stoke;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Strategic Director - Place
Decision published: 01/09/2022
Effective from: 09/09/2022
Decision:
To approve the
transfer of the land and buildings known as East Horsley Bowls
Club, St Martins Close, East Horsley, KT24 6SU to the Council
Housing Revenue Account (HRA), following the tenants surrendering
their lease and the property being declared surplus.
The property was originally residential housing before being
converted to a community building. It is to be sold to the HRA, by
way of internal transfer, for the purposes of being returned to
residential use.
The bowls green will be retained and landscaped for the benefit of
local residents.
The building has been independently valued at £340,000
In accordance with the Council’s General Disposal Consent
powers, this transaction provides the ‘best consideration
reasonably obtainable’.
If you have any queries, then please contact Damien Cannell who
will be happy to provide further information. This issue was first published on the Forward
Plan:
Issue details - Transfer of General Fund Property to
the Housing Revenue Account - Guildford Borough
Council
Wards affected: Clandon & Horsley;
Lead officer: Dawn Hudd
Decision Maker: Joint Strategic Director - Place
Decision published: 10/08/2022
Effective from: 13/09/2022
Decision:
Completion of Legal Agreement with the
Environment Agency with regard to the Shaping Guildford's Future
Programme of regeneration in the town centre.
Wards affected: Friary & St Nicolas; Holy Trinity;
Lead officer: Abi Lewis