Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

17/03/2023 - Grant of Easement to Rockwood Homes Limited at land adjacent to Tyting Farm, Guildford ref: 3263    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 18/04/2023

Effective from: 17/03/2023

Decision:

The Council will grant the owners of Tyting Farmstead, Rockwood Homes Limited, a Deed of Easement in connection with the installation of a Sewerage Treatment Plant, for the benefit of the 5 properties at Tyting Farnstead and Tyting Lodge.

When the property was sold to Rockwood Homes Limited, in 2019, it was agreed, as part of the sales transaction, that the Council would subsequently grant a Deed of Easement allowing for the installation of the sewerage treatment plant.

As part of this transaction, it was agreed that Tyting Lodge, (which was previously sold by the Council and who had rights to use the previous sewerage treatment plant), would connect into the new system. As the former sewerage treatment plant was so antiquated to deal with the addition newly developed homes, it was agreed that the Council would contribute a £3,088.16 plus VAT, on behalf of Tyting Lodge, so that they would continue to use the new system. The owners of Tyting Lodge would then become part of the management company with the other properties at Tyting Farmstead and would be responsible for any further maintenance or repairs; the Council would have no going costs.

The Grantees have agreed to pay a peppercorn for the grant of this Deed of Easement, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’ where the proposed term exceeds seven (7) years, which was achieved when Tyting Farm was sold in 2019.

If you have any queries, then please contact, Mark Appleton, who will be happy to provide further information


Wards affected: Holy Trinity;

Lead officer: Marieke van der Reijden


23/03/2023 - Letting a contract for remedial works to Guildhall Mayor's Parlour and adjacent toilets following flooding ref: 3251    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 05/04/2023

Effective from: 23/03/2023

Decision:

GBC wish to enter into a contract with a specialist contractor to carry out remedial works to the Mayor’s parlour to prevent further damage to the Grade I listed structure due to weather ingress.

 

Lead officer: Marieke van der Reijden


27/03/2023 - Extension of contract with IDOX for electoral management software ref: 3234    Recommendations Approved

Decision Maker: Democratic Services & Elections Manager

Decision published: 24/03/2023

Effective from: 27/03/2023

Decision:

To extend the existing contract with IDOX (Elections) for a further two years following the expiry of the current contract.

Wards affected: (All Wards);

Lead officer: John Armstrong


24/03/2023 - Fivium ecase contract addition ref: 3233    Recommendations Approved

Decision Maker: Joint Executive Head: Communications and Customer Services

Decision published: 24/03/2023

Effective from: 24/03/2023

Decision:

To upgrade the existing contract to allow for additional system features to be released. Upgrade contract dates will be in line with existing contract

Lead officer: Nicola Haymes


24/03/2023 - Grant Conservation Grazing Licence of land known as Shalford Watermeadows, Pewley Down, Tytings Farm and Chantry Wood. ref: 3231    Recommendations Approved

Decision Maker: Joint Executive Head: Environmental Services

Decision published: 24/03/2023

Effective from: 24/03/2023

Decision:


It is proposed that we grant stewardship grazing licences to Mr J Tilley of land known as Shalford Water meadows, Pewley Down, Tytings Farm and Chantry Wood for varied periods of time.

These licences are at a peppercorn rent. The Council shall be the claimant and owner of entitlements to payments from the Basic Payment Scheme and Higher Level Stewardship Scheme pursuant to imposed regulations.

The grazier shall not use the Grazing Land for any purpose other than grazing.
The grazier is responsible for the grazing animals and their welfare.
Public access and other rights remain in place.
The grazing period at Chantry Woods will be restricted to 6 weeks in total within a 7 month time window.

If you have any queries, then please contact Hendryk Jurk (Parks and Countryside Lead– 4768) who will be happy to provide further information.


Wards affected: Holy Trinity; Shalford; Tillingbourne;

Lead officer: Chris Wheeler


24/03/2023 - Approved ECF for Ukraine funding - backfill PSH post ref: 3230    Recommendations Approved

Decision Maker: Joint Executive Head: Regulatory Services

Decision published: 24/03/2023

Effective from: 24/03/2023

Decision:

The Homes for Ukraine (H4U) budget is being used for this ECF (below) - ECF reference is EC100489. budget owner is Samantha Hutchinson. This has been approved as part of ECF process. ECF: The H4U budget is being used for this ECF (below) - ECF reference is EC100489. This has been approved as part of ECF process.

Wards affected: (All Wards);

Lead officer: Sean Grady


24/03/2023 - Grant Licence of land known as Stoke Watermeadows and Parsonage Watermeadows ref: 3229    Recommendations Approved

Decision Maker: Joint Executive Head: Environmental Services

Decision published: 24/03/2023

Effective from: 24/03/2023

Decision:

It is proposed that we grant stewardship grazing licences to Mr J Tilley of land known Stoke Water meadows and Parsonage Water meadows for 1 April to 30 September.

These licences are at a peppercorn rent. The Council shall be the claimant and owner of entitlements to payments from the Basic Payment Scheme and Higher Level Stewardship Scheme pursuant to imposed regulations.

The grazier shall not use the Grazing Land for any purpose other than grazing.
The grazier is responsible for the grazing animals and their welfare.
Public access and other rights remain in place.

If you have any queries, then please contact Hendryk Jurk (Parks and Countryside Lead – 4768) who will be happy to provide further information.

Wards affected: Stoke;

Lead officer: Chris Wheeler


17/03/2023 - Grant of Easement to Rockwood Homes Limited at land adjacent to Tyting Farm, Guildford ref: 3228    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 24/03/2023

Effective from: 17/03/2023

Decision:

The Council will grant the owners of Tyting Farmstead, Rockwood Homes Limited, a Deed of Easement in connection with the installation of a Sewerage Treatment Plant, for the benefit of the 5 properties at Tyting Farnstead and Tyting Lodge.

When the property was sold to Rockwood Homes Limited, in 2019, it was agreed, as part of the sales transaction, that the Council would subsequently grant a Deed of Easement allowing for the installation of the sewerage treatment plant.

As part of this transaction, it was agreed that Tyting Lodge, (which was previously sold by the Council and who had rights to use the previous sewerage treatment plant), would connect into the new system. As the former sewerage treatment plant was so antiquated to deal with the addition newly developed homes, it was agreed that the Council would contribute a £3,088.16 plus VAT, on behalf of Tyting Lodge, so that they would continue to use the new system. The owners of Tyting Lodge would then become part of the management company with the other properties at Tyting Farmstead and would be responsible for any further maintenance or repairs; the Council would have no going costs.

The Grantees have agreed to pay a peppercorn for the grant of this Deed of Easement, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’ where the proposed term exceeds seven (7) years, which was achieved when Tyting Farm was sold in 2019.

If you have any queries, then please contact, Mark Appleton, who will be happy to provide further information.


Wards affected: Holy Trinity;

Lead officer: Marieke van der Reijden


24/03/2023 - Grant Licence of land known as The Mount ref: 3227    Recommendations Approved

Decision Maker: Joint Executive Head: Environmental Services

Decision published: 24/03/2023

Effective from: 24/03/2023

Decision:


It is proposed that we grant stewardship grazing licences to Mr J Tilley of land known as The Mount for the period 1 April to 7 May 2023.

These licences are at a peppercorn rent. The Council shall be the claimant and owner of entitlements to payments from the Basic Payment Scheme and Higher Level Stewardship Scheme pursuant to imposed regulations.

The grazier shall not use the Grazing Land for any purpose other than grazing.
The grazier is responsible for the grazing animals and their welfare.

If you have any queries, then please contact Hendryk Jurk (Parks and Countryside Lead – 4768) who will be happy to provide further information.


Wards affected: Friary & St Nicolas;

Lead officer: Chris Wheeler


23/03/2023 - Variation of the Contracted-Out Lease of 9 Woodbridge Meadows Industrial Estate, Guildford, GU1 1BA ref: 3226    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 24/03/2023

Effective from: 23/03/2023

Decision:

To approve the variation of the lease of 9 Woodbridge
Meadows Industrial Estate, GU1 1BA to Guildford
Investments Ltd dated 11/02/1964 in line with the
following terms and conditions:
The tenant has requested a deed of variation be granted
to widen the current use which is B2 and B8 to include
Use Class E.
A premium of £6,000 has been agreed for the variation.
The tenant is also to pay for the Councils legal and
surveyor fees.
If you have any queries, then please contact Faye Gunner
who will be happy to provide further information.

Wards affected: Friary & St Nicolas;

Lead officer: Marieke van der Reijden


22/03/2023 - Lease agreement for 3-5 York Road Guildford ref: 3225    Recommendations Approved

Decision Maker: Joint Executive Head: Housing Services

Decision published: 23/03/2023

Effective from: 22/03/2023

Decision:

To extend the lease of 3-5 York road to enable refurbishment by 2025/63-5 .





Wards affected: Holy Trinity;

Lead officer: Andrew Smith


22/03/2023 - Extension of existing arrangement of licences for geographic information system ref: 3224    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 22/03/2023

Effective from: 22/03/2023

Decision:

Continuation of geographic information system licences through an extension clause in the existing G-Cloud agreement, to enable the Council to continue to use mapping services.

Wards affected: (All Wards);

Lead officer: James Beach


22/03/2023 - Purchase of land and buildings for the Housing Revenue Account – 26 The Mews, Walnut Tree Close, Guildford Surrey GU1 4UU ref: 3221    Recommendations Approved

Decision Maker: Joint Executive Head: Community Services

Decision published: 22/03/2023

Effective from: 22/03/2023

Decision:

To approve the purchase of:
26 The Mews
Walnut Tree Close
Guildford, Surrey
GU1 4UU
(formerly owned by Guildford Borough Council).

The property will form part of the HRA stock and the purchase will be funded from the HRA.


Wards affected: (All Wards);

Lead officer: Annie Righton


20/03/2023 - Minutes ref: 3219    Recommendations Approved

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 20/03/2023

Decision:

The minutes of the meeting held 23 February were agreed as correct. The Chairman signed the minutes.


20/03/2023 - Local Code of Conduct - Disclosable Pecuniary Interest ref: 3218    Information Only

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 20/03/2023

Decision:

There were no declarations of interest.


20/03/2023 - Guildford's UK Shared Prosperity Fund and Rural England Prosperity Fund ref: 3205    Recommendations Approved

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 29/03/2023

Decision:

Decision:

1.    Approved the progression of Guildford’s UKSPF and REPF plans, as outlined in the report.

2.    Delegated to the Strategic Director of Place, in consultation with the Leader, authority to enter into such other contracts and legal agreements connected with the UKSPF and REPF as may be necessary in compliance with Procurement Procedure Rules and within the allocated grant funding budget.

Reason(s):

The £1.4 million total funding Guildford Borough Council had been allocated from the UKSPF and REPF was a significant sum of money that could have a positive impact on the borough’s local communities and businesses.

Grounded on insights from local stakeholders, partners and GBC Councillors and Officers, the projects put forward in Guildford’s Investment Plan and REPF Addendum aligned with the borough’s local priorities and intent to leverage collaboration with the Council’s partners to maximise value for money.

Other options considered and rejected by the Executive:

OPTION 1: The Executive could have decided not to approve the proposed interventions (including changes) for Guildford’s UKSPF and REPF. This would make the Council unable to advance the proposed projects and make use of the £1.4 million allocated by DLUHC and DEFRA within the prescribed timescales to empower our local businesses and communities.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);

Lead officer: Abi Lewis


20/03/2023 - Community Asset Transfer Policy ref: 3204    Recommendations Approved

Adoption and Implementation of the new Community Asset Transfer Policy

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 29/03/2023

Decision:

Decision:

The Executive approved the adoption of the Community Asset Transfer Policy, asset out in Appendix 1 to the report, incorporating the updated wording to page 7. subparagraph 6 as set out in the Supplementary Information Sheet.

Reason(s):

·         The Council did not currently have a policy on the transfer of assets to community groups.

·         To deliver community objectives.

Other options considered and rejected by the Executive:

Do nothing – Do not adopt the policy. This would not address having a consistent decision-making process and community groups and Council officers would not have a clear procedure to follow if a group wished to submit an expression of interest

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);

Lead officer: Damien Cannell


20/03/2023 - Guildford Spectrum (Building) ref: 3146    Redraft Awaited

To agree funding of condition and other necessary surveys.

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 20/03/2023

Decision:

The report was withdrawn prrior to the meeting as further work was required.


20/03/2023 - Adoption of Guildford borough Local Plan: Development Management Policies ref: 3206    Recommendations Approved

To consider the Regulation 19 proposed submission plan.

Decision Maker: Executive

Made at meeting: 20/03/2023 - Executive

Decision published: 21/03/2023

Effective from: 29/03/2023

Decision:

Decision:

1.    That subject to the adoption of the Local Plan: Development Management Policies, the Parking Standards for New Development Supplementary Planning Document (SPD) (at Appendix 6) be adopted.

2.    That the Lead Councillor with portfolio responsibility for Planning Policy be authorised, in consultation with the Joint Strategic Director of Place, to make such minor alterations to improve the clarity of the Parking Standards for New Development SPD as they may deem necessary.

3.    To note that Executive comments will be passed to the full Council meeting on 22 March 2023 via the Order Paper.

The Executive further

RECOMMEND (to Council):

(1)   That the Local Plan: Development Management Policies (as set out in Appendix 4 to the report), which incorporates the Inspector’s Main Modifications (at Appendix 2 to the report) and the Council’s Minor Modifications (at Appendix 3 to the report), be adopted.

(2)   That the Secretary of State be requested to exercise his powers to revoke the ‘residual’ policies of the 2003 Local Plan.

(3)   That updates to the Guildford Borough Policies Map be adopted in line with the Local Plan: Development Management Policies including additions proposed at Appendix A of the Local Plan: Development Management Policies, as amended by the Inspector’s main modification 6.

(4)   That the Lead Councillor with portfolio responsibility for Planning Policy be authorised, in consultation with the Joint Strategic Director of Place, to make such minor alterations to improve the clarity of the LPDMP as they may deem necessary.

 

Reason(s):

1.    To enable the adoption of the Parking Standards for New Development SPD to provide further guidance regarding the implementation of LPDMP Policy ID11 [now Policy ID10]: Parking Standards for New Development.

2.    To enable minor alterations to be made to the SPD should they be necessary prior to publication

3.    To enable the adoption of the LPDMP in line with the Council’s Local Development Scheme and for the plan to become part of the Council’s development plan, carrying full weight in the determination of planning applications.

4.    To enable the revocation of the ‘residual’ Local Plan 2003 policies that are not superseded by policies contained in the LPDMP.

5.    To ensure that changes are brought about to the policies map in line with the adoption of the LPDMP.

6.    To enable minor alterations to be made to the LPDMP should they be necessary prior to publication

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Wards affected: (All Wards);


20/03/2023 - Minutes ref: 3215    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 20/03/2023 - Executive Shareholder and Trustee Committee

Decision published: 21/03/2023

Effective from: 20/03/2023

Decision:

The minutes of the meeting held 22 September 2022 were agreed as correct. The Chairman signed the minutes.


20/03/2023 - Disclosure of interests ref: 3214    Information Only

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 20/03/2023 - Executive Shareholder and Trustee Committee

Decision published: 21/03/2023

Effective from: 20/03/2023

Decision:

There were no declarations of interest.


20/03/2023 - Arundel House (Hamilton Fellowes) ref: 3216    Recommendations Approved

Decision Maker: Executive Shareholder and Trustee Committee

Made at meeting: 20/03/2023 - Executive Shareholder and Trustee Committee

Decision published: 21/03/2023

Effective from: 28/03/2023

Decision:

Decision:

1.    Agreed to the appointment of Guildford Borough Council as a trustee of Arundel House (Hamilton Fellowes); and

2.    Delegated authority to the Joint Strategic Director of Transformation to arrange for an Officer to attend the Trustee meetings and take day to day decisions about the operation of the Charity and any applications made to the Charity

Reason(s):

To fulfil the Council’s governance duties in respect of land it is holding on trust. 

Other options considered and rejected by the Executive:

Refuse the appointment and further consideration will need to be given to transfer of the land to a trustee of the charity. 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

Lead officer: Claire Beesly


17/03/2023 - Renew the Contracted-Out Lease of Offices at Japonica Court, Shawfield Road, Ash to Age UK Surrey. ref: 3213    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 20/03/2023

Effective from: 17/03/2023

Decision:

To approve a lease renewal to Age UK Surrey for Offices at Japonica Court in connection with their charitable activities. This will be granted in line with the following terms and conditions:

1. A lease term of three years at £2660pa excusive of VAT, rates and other outgoings.
2. The Tenant will pay a service charge of £349pa reviewed annually in line with RPI
3. A mutual break clause any time after the first 12 months, giving 6 months’ notice.
4. The Council will insure the building and recover a proportion of the premium from the tenant.

The lease is being granted in accordance with the Council’s General Disposal Consent Powers and provides the ‘best consideration reasonably obtainable.

If you have any queries, then please contact Damien Cannell who will be happy to provide further information.

Wards affected: Ash South;

Lead officer: Marieke van der Reijden


20/03/2023 - Grant lease of land known as Land east of Queensleigh, Salmons Road, Effingham for use as a garden ref: 3212    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 20/03/2023

Effective from: 20/03/2023

Decision:

To approve the grant of the lease of land known as Land east of Queensleigh, Salmons Road, Effingham for use as a garden to commence as soon as possible in line with the following terms and conditions:

For the grant of a new lease the rent will be £1,050 pa.

The agreed term is 2 years, which is subject to a mutual break clause on giving no less than 3 months’ written notice.

The Tenant will be permitted to use the land as a garden to be kept laid to grass.

The rent will be payable in advance on the date of the agreement and on the first anniversary of the date of the agreement. The Council will collect ‘back rent’ on completion of the new agreement for the period from 18/04/22 to 30/05/22 when horse grazing ceased under the previous agreement.

The Tenant is to pay the Council’s legal and surveyor’s fees.

Wards affected: Effingham;

Lead officer: Marieke van der Reijden


16/03/2023 - Contract for Revenues and Benefits Information Telephone Line ref: 3211    Recommendations Approved

Decision Maker: Exchequer Services Manager

Decision published: 16/03/2023

Effective from: 16/03/2023

Decision:

We plan to enter into a contract for a Telephone Information Service for Revenues and Benefits

Wards affected: (All Wards);

Lead officer: Belinda Hayden


13/03/2023 - Domestic abuse Pilot Project ref: 3210    Recommendations Approved

Decision Maker: Joint Executive Head: Community Services

Decision published: 16/03/2023

Effective from: 13/03/2023

Decision:

To provide safe accommodation in Guildford for those that cannot stay in a refuge but require specialist support.

Wards affected: Stoke; Worplesdon;

Lead officer: Andrew Smith


16/03/2023 - To consider any recommendations from the Overview and Scrutiny Committee ref: 3203    Recommendations Approved

Decision Maker: Executive

Made at meeting: 16/03/2023 - Executive

Decision published: 16/03/2023

Effective from: 16/03/2023

Decision:

There were no new recommendations from the Overview and Scrutiny Committee to consider. The paper was noted.


16/03/2023 - Leader's Announcements ref: 3209    Information Only

Decision Maker: Executive

Made at meeting: 16/03/2023 - Executive

Decision published: 16/03/2023

Effective from: 16/03/2023

Decision:

The Leader deferred her announcements to the meeting of full Council.


16/03/2023 - Minutes ref: 3200    Recommendations Approved

Decision Maker: Executive

Made at meeting: 16/03/2023 - Executive

Decision published: 16/03/2023

Effective from: 16/03/2023

Decision:

The minutes of the meeting held on 22 February 2023 were agreed as correct. The Chairman signed the minutes.


16/03/2023 - Ash Road Bridge Scheme update and Budget Approval ref: 3199    Recommendations Approved

Recommendation to Executive: 

 

(1)      To recommend that Full Council (at its extraordinary meeting on 16 March 2023) approves the budget and funding strategy as set out in Exempt Appendix 2 and Exempt Appendix 3.

(2)      To delegate to the Strategic Director for Place, in consultation with the Lead Councillor for Regeneration, and Lead Councillor for Finance and Planning Policy, authority to enter into such other contracts and legal agreements connected with the Ash Road Bridge Scheme as may be necessary in compliance with Procurement Procedure Rules and within the approved budget

 

Recommendation to Council:

 

(1)      To approve the budget and funding strategy as set out in Exempt Appendix 2 and Exempt Appendix 3.

 

Decision Maker: Executive

Made at meeting: 16/03/2023 - Executive

Decision published: 16/03/2023

Effective from: 24/03/2023

Decision:

Decision:

1.     To recommend that Full Council (at its extraordinary meeting on 16 March 2023) approves the budget and funding strategy as set out in Exempt Appendices 2 and 3 to the report, subject to the revisions to Appendix 3 as set out in the exempt Appendix 1 to the Supplementary Information Sheet circulated at this meeting.

2.     To approve the transfer of the sum referred to in Paragraph 1 (Recommendations (Budget)) of the Exempt Appendix 2 to the report.

3.     To delegate to the Strategic Director for Place, in consultation with the Lead Councillor for Regeneration, and Lead Councillor for Finance and Planning Policy, authority to enter into such other contracts and legal agreements connected with the Ash Road Bridge Scheme as may be necessary in compliance with Procurement Procedure Rules and within the approved budget.

Reason(s):

This is a unique opportunity to utilise £23.9 million of central government funding towards the Ash Road Bridge Scheme to deliver an alternative road crossing of the North Downs railway line in close proximity to the Ash level crossing.  The Ash Road Bridge Scheme forms a requirement of Policy A31 of the Council's Local Plan which allocates land for housing in Ash. Delivery of this scheme will also enable the closure of Ash level crossing to motor vehicles, which will improve safety for highway and rail users and significantly reduce traffic congestion on the A323 and the use of alternative local roads to avoid the Ash level crossing in Ash.

Other options considered and rejected by the Executive:

Option 2, to not proceed with the recommendations set out in the report.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: Ash South; Ash Wharf;


16/03/2023 - Guildford Park Road Redevelopment - Approval to Proceed to Next Stage ref: 3198    Recommendations Approved

Decision Maker: Executive

Made at meeting: 16/03/2023 - Executive

Decision published: 16/03/2023

Effective from: 24/03/2023

Decision:

Decision:

1.    To approve the Strategic Outline Business Case for the Guildford Park Road Redevelopment, attached as Appendix 1 to the report submitted to the Executive, and to endorse the recommended delivery strategy outlined within.

2.    To endorse the revised planning strategy for the project.

3.    To approve commencement of the procurement of a development partner to support the delivery of the Guildford Park Road housing project.

4.    To approve the spend of up to £700,000, already allocated for the scheme within the Housing Revenue Account approved capital programme, to deliver the procurement activity.

5.    To delegate to the Strategic Director of Place, in consultation with the Lead Councillor for Housing and Community and Lead Councillor for Regeneration, authority to enter into such other contracts and legal agreements connected with the Guildford Park Road housing project as may be necessary in compliance with Procurement Procedure Rules and within the approved budget.

Reason(s):

1.    The Guildford Park Road redevelopment is a key scheme within the Housing Revenue Account Business Plan that will deliver a significant number of additional homes in the town centre. Officers currently have no authority to initiate the delivery phase of the scheme, and this authority is now sought from the Executive.

2.    The recommendation will support the delivery of the Council’s Corporate Plan (2021-2025) priorities by providing and facilitating housing that people can afford.

Other options considered and rejected by the Executive:

1.     Do Minimum – Sell the site with no conditions attached

3.    Do Most – The Council builds out the scheme directly and takes on all development risks

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

Wards affected: Onslow;

Lead officer: Rachel Harper


15/03/2023 - Grave Digging service for GBC Cemeteries ref: 3208    For Determination

Decision Maker: Joint Executive Head: Environmental Services

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

To enter into a contract with a company for their professional services in providing grave digging services to GBC Cemeteries.

Wards affected: (All Wards);

Lead officer: Natasha Precious


02/03/2023 - Stoke Park Staff Showers ref: 3207    Recommendations Approved

Decision Maker: Joint Executive Head: Assets and Property

Decision published: 14/03/2023

Effective from: 02/03/2023

Decision:

To award a contract in the sum of £90,863.00 to Ash Contracting Ltd for refurbishment of staff toilet and shower facilities at Stoke Park Nursery.

Lead officer: Marieke van der Reijden


13/03/2023 - Sign Joining Agreement for Procure Public Framework ref: 3197    Recommendations Approved

Decision Maker: Joint Strategic Director - Community and Wellbeing

Decision published: 13/03/2023

Effective from: 13/03/2023

Decision:

To sign the joining agreement in order to access the Procure Public framework agreement for use with the Whole House Contract.

Wards affected: (All Wards);

Lead officer: Annie Righton


13/03/2023 - Temporary Asbestos Contract ref: 3196    Recommendations Approved

Decision Maker: Joint Strategic Director - Community and Wellbeing

Decision published: 13/03/2023

Effective from: 13/03/2023

Decision:

Sign 6 month (with possible 3 month extension) contract with Crucial who will be providing asbestos surveys for GBC Housing and other assets within the Technical Services team.

Wards affected: (All Wards);

Lead officer: Annie Righton


15/02/2023 - Procurement of Cryoserver email archive licences ref: 3195    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 13/03/2023

Effective from: 15/02/2023

Decision:

Procurement of Cryoserver licences to replace the Council's existing expiring agreement.

Wards affected: (All Wards);

Lead officer: James Beach


22/02/2023 - Certified Information Systems Security Professional (CISSP) training ref: 3194    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 13/03/2023

Effective from: 22/02/2023

Decision:

Procurement of Certified Information Systems Security Professional (CISSP) training for one Officer, via Softcat.

Wards affected: (All Wards);

Lead officer: James Beach


17/02/2023 - Procurement of Egress Protect licences ref: 3193    Recommendations Approved

Decision Maker: Lead Specialist for ICT

Decision published: 13/03/2023

Effective from: 17/02/2023

Decision:

Procurement of Egress Protect licensing to replace the Council's existing expiring agreement.

Wards affected: (All Wards);

Lead officer: James Beach