Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 18/04/2023
Effective from: 17/03/2023
Decision:
The Council will grant the owners of Tyting
Farmstead, Rockwood Homes Limited, a Deed of Easement in connection
with the installation of a Sewerage Treatment Plant, for the
benefit of the 5 properties at Tyting Farnstead and Tyting
Lodge.
When the property was sold to Rockwood Homes Limited, in 2019, it
was agreed, as part of the sales transaction, that the Council
would subsequently grant a Deed of Easement allowing for the
installation of the sewerage treatment plant.
As part of this transaction, it was agreed that Tyting Lodge,
(which was previously sold by the Council and who had rights to use
the previous sewerage treatment plant), would connect into the new
system. As the former sewerage treatment plant was so antiquated to
deal with the addition newly developed homes, it was agreed that
the Council would contribute a £3,088.16 plus VAT, on behalf
of Tyting Lodge, so that they would continue to use the new system.
The owners of Tyting Lodge would then become part of the management
company with the other properties at Tyting Farmstead and would be
responsible for any further maintenance or repairs; the Council
would have no going costs.
The Grantees have agreed to pay a peppercorn for the grant of this
Deed of Easement, which in accordance with the Council’s
General Disposal Consent powers, provides the ‘best
consideration reasonably obtainable’ where the proposed term
exceeds seven (7) years, which was achieved when Tyting Farm was
sold in 2019.
If you have any queries, then please contact, Mark Appleton, who
will be happy to provide further information
Wards affected: Holy Trinity;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 24/03/2023
Effective from: 17/03/2023
Decision:
The Council will grant the owners of Tyting
Farmstead, Rockwood Homes Limited, a Deed of Easement in connection
with the installation of a Sewerage Treatment Plant, for the
benefit of the 5 properties at Tyting Farnstead and Tyting
Lodge.
When the property was sold to Rockwood Homes Limited, in 2019, it
was agreed, as part of the sales transaction, that the Council
would subsequently grant a Deed of Easement allowing for the
installation of the sewerage treatment plant.
As part of this transaction, it was agreed that Tyting Lodge,
(which was previously sold by the Council and who had rights to use
the previous sewerage treatment plant), would connect into the new
system. As the former sewerage treatment plant was so antiquated to
deal with the addition newly developed homes, it was agreed that
the Council would contribute a £3,088.16 plus VAT, on behalf
of Tyting Lodge, so that they would continue to use the new system.
The owners of Tyting Lodge would then become part of the management
company with the other properties at Tyting Farmstead and would be
responsible for any further maintenance or repairs; the Council
would have no going costs.
The Grantees have agreed to pay a peppercorn for the grant of this
Deed of Easement, which in accordance with the Council’s
General Disposal Consent powers, provides the ‘best
consideration reasonably obtainable’ where the proposed term
exceeds seven (7) years, which was achieved when Tyting Farm was
sold in 2019.
If you have any queries, then please contact, Mark Appleton, who
will be happy to provide further information.
Wards affected: Holy Trinity;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 20/03/2023
Effective from: 17/03/2023
Decision:
To approve a lease renewal to Age UK Surrey
for Offices at Japonica Court in connection with their charitable
activities. This will be granted in line with the following terms
and conditions:
1. A lease term of three years at £2660pa excusive of VAT,
rates and other outgoings.
2. The Tenant will pay a service charge of £349pa reviewed
annually in line with RPI
3. A mutual break clause any time after the first 12 months, giving
6 months’ notice.
4. The Council will insure the building and recover a proportion of
the premium from the tenant.
The lease is being granted in accordance with the Council’s
General Disposal Consent Powers and provides the ‘best
consideration reasonably obtainable.
If you have any queries, then please contact Damien Cannell who
will be happy to provide further information.
Wards affected: Ash South;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 20/03/2023
Effective from: 20/03/2023
Decision:
To approve the grant of the lease of land
known as Land east of Queensleigh, Salmons Road, Effingham for use
as a garden to commence as soon as possible in line with the
following terms and conditions:
For the grant of a new lease the rent will be £1,050
pa.
The agreed term is 2 years, which is subject to a mutual break
clause on giving no less than 3 months’ written notice.
The Tenant will be permitted to use the land as a garden to be kept
laid to grass.
The rent will be payable in advance on the date of the agreement
and on the first anniversary of the date of the agreement. The
Council will collect ‘back rent’ on completion of the
new agreement for the period from 18/04/22 to 30/05/22 when horse
grazing ceased under the previous agreement.
The Tenant is to pay the Council’s legal and surveyor’s
fees.
Wards affected: Effingham;
Lead officer: Marieke van der Reijden
Decision Maker: Exchequer Services Manager
Decision published: 16/03/2023
Effective from: 16/03/2023
Decision:
We plan to enter into a contract for a
Telephone Information Service for Revenues and Benefits
Wards affected: (All Wards);
Lead officer: Belinda Hayden
Decision Maker: Joint Executive Head: Community Services
Decision published: 16/03/2023
Effective from: 13/03/2023
Decision:
To provide safe accommodation in Guildford for
those that cannot stay in a refuge but require specialist
support.
Wards affected: Stoke; Worplesdon;
Lead officer: Andrew Smith
Decision Maker: Executive
Made at meeting: 16/03/2023 - Executive
Decision published: 16/03/2023
Effective from: 16/03/2023
Decision:
There were no new recommendations from the Overview and Scrutiny Committee to consider. The paper was noted.
Decision Maker: Executive
Made at meeting: 16/03/2023 - Executive
Decision published: 16/03/2023
Effective from: 16/03/2023
Decision:
The Leader deferred her announcements to the meeting of full Council.
Decision Maker: Executive
Made at meeting: 16/03/2023 - Executive
Decision published: 16/03/2023
Effective from: 16/03/2023
Decision:
The minutes of the meeting held on 22 February 2023 were agreed as correct. The Chairman signed the minutes.
Recommendation to Executive:
(2) To delegate to the Strategic Director for Place, in consultation with the Lead Councillor for Regeneration, and Lead Councillor for Finance and Planning Policy, authority to enter into such other contracts and legal agreements connected with the Ash Road Bridge Scheme as may be necessary in compliance with Procurement Procedure Rules and within the approved budget
Recommendation to Council:
(1) To approve the budget and funding strategy as set out in Exempt Appendix 2 and Exempt Appendix 3.
Decision Maker: Executive
Made at meeting: 16/03/2023 - Executive
Decision published: 16/03/2023
Effective from: 24/03/2023
Decision:
1. To recommend that Full Council (at its extraordinary meeting on 16 March 2023) approves the budget and funding strategy as set out in Exempt Appendices 2 and 3 to the report, subject to the revisions to Appendix 3 as set out in the exempt Appendix 1 to the Supplementary Information Sheet circulated at this meeting.
2. To approve the transfer of the sum referred to in Paragraph 1 (Recommendations (Budget)) of the Exempt Appendix 2 to the report.
3. To delegate to the Strategic Director for Place, in consultation with the Lead Councillor for Regeneration, and Lead Councillor for Finance and Planning Policy, authority to enter into such other contracts and legal agreements connected with the Ash Road Bridge Scheme as may be necessary in compliance with Procurement Procedure Rules and within the approved budget.
Reason(s):
This is a unique opportunity to utilise £23.9 million of central government funding towards the Ash Road Bridge Scheme to deliver an alternative road crossing of the North Downs railway line in close proximity to the Ash level crossing. The Ash Road Bridge Scheme forms a requirement of Policy A31 of the Council's Local Plan which allocates land for housing in Ash. Delivery of this scheme will also enable the closure of Ash level crossing to motor vehicles, which will improve safety for highway and rail users and significantly reduce traffic congestion on the A323 and the use of alternative local roads to avoid the Ash level crossing in Ash.
Other options considered and rejected by the Executive:
Option 2, to not proceed with the recommendations set out in the report.
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: Ash South; Ash Wharf;
Decision Maker: Executive
Made at meeting: 16/03/2023 - Executive
Decision published: 16/03/2023
Effective from: 24/03/2023
Decision:
2. To endorse the revised planning strategy for the project.
3. To approve commencement of the procurement of a development partner to support the delivery of the Guildford Park Road housing project.
4. To approve the spend of up to £700,000, already allocated for the scheme within the Housing Revenue Account approved capital programme, to deliver the procurement activity.
5. To delegate to the Strategic Director of Place, in consultation with the Lead Councillor for Housing and Community and Lead Councillor for Regeneration, authority to enter into such other contracts and legal agreements connected with the Guildford Park Road housing project as may be necessary in compliance with Procurement Procedure Rules and within the approved budget.
Reason(s):
1. The Guildford Park Road redevelopment is a key scheme within the Housing Revenue Account Business Plan that will deliver a significant number of additional homes in the town centre. Officers currently have no authority to initiate the delivery phase of the scheme, and this authority is now sought from the Executive.
2. The recommendation will support the delivery of the Council’s Corporate Plan (2021-2025) priorities by providing and facilitating housing that people can afford.
Other options considered and rejected by the Executive:
1. Do Minimum – Sell the site with no conditions attached
3. Do Most – The Council builds out the scheme directly and takes on all development risks
Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:
None.
Wards affected: Onslow;
Lead officer: Rachel Harper
Decision Maker: Joint Executive Head: Environmental Services
Decision published: 15/03/2023
Effective from: 15/03/2023
Decision:
To enter into a contract with a company for
their professional services in providing grave digging services to
GBC Cemeteries.
Wards affected: (All Wards);
Lead officer: Natasha Precious
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 14/03/2023
Effective from: 02/03/2023
Decision:
To award a contract in the sum of
£90,863.00 to Ash Contracting Ltd for refurbishment of staff
toilet and shower facilities at Stoke Park Nursery.
Lead officer: Marieke van der Reijden
Decision Maker: Joint Strategic Director - Community and Wellbeing
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
To sign the joining agreement in order to
access the Procure Public framework agreement for use with the
Whole House Contract.
Wards affected: (All Wards);
Lead officer: Annie Righton
Decision Maker: Joint Strategic Director - Community and Wellbeing
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
Sign 6 month (with possible 3 month extension)
contract with Crucial who will be providing asbestos surveys for
GBC Housing and other assets within the Technical Services
team.
Wards affected: (All Wards);
Lead officer: Annie Righton
Decision Maker: Lead Specialist for ICT
Decision published: 13/03/2023
Effective from: 15/02/2023
Decision:
Procurement of Cryoserver licences to replace
the Council's existing expiring agreement.
Wards affected: (All Wards);
Lead officer: James Beach
Decision Maker: Lead Specialist for ICT
Decision published: 13/03/2023
Effective from: 22/02/2023
Decision:
Procurement of Certified Information Systems
Security Professional (CISSP) training for one Officer, via
Softcat.
Wards affected: (All Wards);
Lead officer: James Beach
Decision Maker: Lead Specialist for ICT
Decision published: 13/03/2023
Effective from: 17/02/2023
Decision:
Procurement of Egress Protect licensing to
replace the Council's existing expiring agreement.
Wards affected: (All Wards);
Lead officer: James Beach
Decision Maker: Joint Strategic Director - Community and Wellbeing
Decision published: 08/03/2023
Effective from: 16/03/2023
Decision:
The tenant of the property has confirmed that
they wish to proceed with the purchase of the property in
accordance with the right to buy legislation and at the purchase
price set out in the offer notice dated 13 December 2022.
If you have any queries, then please contact Iehsana Bakth who will
be happy to provide further information.
Wards affected: Westborough;
Lead officer: Andrew Smith
Decision Maker: Joint Strategic Director - Place
Decision published: 08/03/2023
Effective from: 08/03/2023
Decision:
A planning application has been submitted with
a viability appraisal. Officers seek to appoint a consultant to
review the appraisal on the Council's behalf to ascertain if the
scheme is compliant with relevant planning policies. The Council
will be fully reimbursed for the costs of the review.
Wards affected: (All Wards);
Lead officer: John Busher
Decision Maker: Joint Executive Head: Assets and Property
Decision published: 07/03/2023
Effective from: 07/03/2023
Decision:
To approve the grant of the lease of the
Riverside Centre to Webuild Athletics Ltd in line it the following
terms and conditions.
The use will fall within Use Class E of the Town and Country
Planning (Use Classes) Order 1987
The agreed term is 10 years; the rent is £25,000 pax; payable
quarterly in advance; subject to a rent review on the 5th
anniversary upwards only.
This provides the ‘best consideration reasonably
obtainable’ where the proposed term exceeds seven (7)
years.
If you have any queries, then please contact Jacqueline Stewart who
will be happy to provide further information.
Wards affected: Holy Trinity;
Lead officer: Marieke van der Reijden
Decision Maker: Joint Executive Head: Community Services
Decision published: 07/03/2023
Effective from: 24/01/2023
Decision:
The property in question has unsuitable shower
facilities to support the resettled family. We need to pursue a
license to alter under our agreement with the MOD to replace the
existing mixer deck tap with a thermostatic mixing valve capable of
filling the bath or supplying a shower. We also need to fit a 1 bar
twin impeller booster pump below the bath supplied locally to
supply this valve only.
The total cost of the works will be £2,544.00 and can be
sourced out of the refugee budget.
In implementing these works we are not causing any damage to the
MOD property
Wards affected: Pirbright;
Lead officer: Samantha Hutchison