Decisions

Smoke detector programme awarded to Signix Limited.

To enter into a framework contract for the provision of neighbourhood plan examiners for neighbourhood plan examinations and health checks.

The Council has received a request to further extend the Licence for access and works to erect a crane for the removal of the footbridge that formerly crossed over the railway line on Land part of The Park Barn Estate, Egerton Road, GU2.
The licence will continue in line with the following terms and conditions:
The licence extension will be granted to Surrey County Council.
The Grantees have agreed to pay a fee of £4,550 for the additional period of 13 weeks to expire on 30/06/2025 inclusive, plus our costs, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’.
The Grantees will be required to obtain our approval for the continuation of access to the site to carry out works on the Council’s land associated with the removal of the footbridge.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 10 September 2025

Grant funding agreement for 2025 -26 - Voluntary Action South West Surrey £9,747.00.

Grant Funding Agreement for 2025 -26 - Voluntary Action South West Surrey £9,747.00. APPROVED.

Grant for Age UK (Shop mobility) 2025-26 for £44,874.00 to help support our community.

For Grant for Age UK (Shop mobility) 2025-26 for £44,874.00. APPROVED.

Replacement of two mowers for use within bereavement service sites. (Guildford crematorium and stoke cemetery).

The Council’s tenant, Chambers Waste Management Plc has requested that they be given a licence to allow the change of use of 20 Westfield Road.
Chambers Waste Management Plc occupy five premises on the Slyfield Industrial Estate. A deed of variation dated 14th March 2004 changed the user clause contained in the leases for 22 and 24 Westfield Road. Chambers now wish to amend the user in the lease for 20 Westfield Road to align with the user clause over their other premises.
The current use is “To use the demised premises at all times as a depot or yard for storing and servicing light and heavy machinery for use in connection with building and civil engineering operations plant hire haulage and other associated uses together with offices ancillary thereto PROVIDED THAT subject to the prior written consent of the Council which consent shall not be unreasonably withheld the demised premises may be used for a trade or business within Class III or Class IV of the Town and Country Planning (Use Classes) Order 1972 together with office accommodation ancillary thereto but for no other purpose whatsoever”.
The proposed use is “Not to use the demised premises otherwise than for a waste re-cycling depot and waste transfer station with parking loading and unloading areas and offices ancillary thereto PROVIDED THAT subject to the prior written consent of the Council such consent not to be unreasonably withheld or delayed the demised premises may be used for any use which falls within Classes E(g)(iii)B2 or B8 of the Town and Country Planning (“Use Classes”) Order 1987 as amended”.
This proposed use more clearly defines how the Tenant has been using the site. It is also in an updated form in line with the most recent amendment of the Use Classes Order.

To approve the grant of the lease of Unit 18 Enterprise Estate, Station Road West to 3 CD Cleaning Ltd, in line with the following terms and conditions:
For grant of a new lease the rent will be £11,000 per annum (from £10,500 per annum) exclusive of business rates and service charge.
The agreed term is 3 years.
The rent will be payable monthly in advance.
If you have any queries, then please contact Chris Bedford who will be happy to provide further information

To approve the reviewed rent of the above property leased to Spotler.
In accordance with Schedule 4 of the lease, the annual passing rent of £154,423.50 [One Hundred and Fifty Four Thousand, Four Hundred and Twenty Three pounds and Fifty Pence] has been reviewed as at 24th June 2024 and it is agreed to increase it to £156,662.31 [One Hundred and Fifty Six Thousand, Six Hundred and Sixty Two pounds and Thirty One Pence]
In approaching the rent review dated June 2024, we had regard to the most relevant evidence within the subject property itself.
The proposed uplift realised equates to £2,238.81 per annum and £11,194.05 over the course of the remaining term to lease expiry on 23 June 2029.
A memorandum will be endorsed on the lease recording this review.
If you have any queries, then please contact Felicity Cooper in Asset Management who will be happy to provide further information.

The tenant of the property has confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 10 September 2025

To appoint an agent to provide a written report and undertake the rent review negotiations on the Councils behalf.
Various Slyfield Industrial Estate:
-19 Moorfield Road, Slyfield Industrial Estate GU1 1RU
-21-23 Moorfield Road, Slyfield Industrial Estate, GU1 1RU
-37-39 Moorfield Road, Slyfield Industrial Estate, GU1 1RU
-Unit A 41 Moorfield Road, Slyfield Industrial Estate, GU1 1RU
-1 North Moors, Slyfield Industrial Estate, GU1 1SE

Issue of bereavement software contract for records and management system.

The Incuhive Group Ltd has been offering free independent and impartial advice to new and start up businesses, and those thinking of starting a business, in the Borough of Guildford for two years from 1 April 2023 to 31 March 2025. The UK Shared Prosperity Fund has been supporting this free service for two years but the grant closed on 31 March 2025 so an alternative funding stream is needed.
The Council plans to continue working with Incuhive for another year to assist the Borough's small business community but this time it will be funded by the Council's Economic Development revenue budget for 2025/2026.
This Funding Agreement is between the Council and The Incuhive Group Ltd for one year from 1 April 2025 to 31 March 2026 at a cost of £4,800.00.

To approve the grant of the lease of garden land known as Plot D1, Salmons Road, Effingham in line with the following terms and conditions:
For the grant of a new lease the rent is £150 pa.
The agreed term is 5 years, subject to a mutual option to break on giving 2 months’ written notice.
The rent will be payable annually in advance and subject to an uplift of £25 pa to £175 pa with effect from the commencement of the 4th year of the term.
The Lessee is required to pay the Council’s legal and surveyor’s fees.
If you have any queries, then please contact Fiona Williams who will be happy to provide further information.

As we approach expiry of the Leisure Partnership Agreement, the Council is able to procure a final survey of the facilities to assess whether the facilities have been maintained by the Leisure Operator in accordance with the Service Specification and with its obligations under the agreement generally. This exercise is essential as it will determine any areas that the Operator has failed to fulfil its obligations under the contract, and therefore enable the Council to notify the Operator of the rectification/ maintenance works required and specify when these works are to be undertaken and also set up a rectification fund account (which the operator is required to transfer to equivalent to the cost of the outstanding work). Due to contractual constraints within the LPA, this survey must be completed well in advance of the contract expiry of 31 October 2025, no less than 6 months prior. Therefore, the survey must be completed and issued prior to the end of April 2025.
We used a framework agreement to procure these specialist works through a ‘mini-competition’ and received one tender return. We are satisfied that this bidder is able to meet the requirements set out within the spec and within the timescales that the contract requires of us and therefore would like to make the award.

Appoint Altair Ltd to deliver a review into the future options and governance of North Downs Housing Ltd (the Council's wholly owned housing company).

To agree the Council's contractual arrangements in respect of Pay on foot and Pay and Display machines (machines for cash and ring go etc).

This decision is one part of the delegated authority awarded by Full Council on 14 August 2025. This element of the procurement is for GBC equipment only.
The procurement exercise has been completed and the Council will appoint Sagoss Limited at a contract value of approx. £540k (under the £650k value agreed).