Decisions

Award contract to Owen Isherwood

To sign a Deed of Surrender associated with historic substation lease no longer required.

Volkerfitzpatrick Limited is the contractor employed by GBC to construct Ash Road Bridge.

Volkerfitzpatrick Limited engaged Brett Aggregates Limited to supply some Class 1A aggregates for use by Volkerfitzpatrick Limited in carrying out the construction of Ash Road Bridge. Some of those aggregates were inadvertently contaminated with Japanese Knotweed.

Remediation works have been carried out in relation to those aggregates and Volkerfitzpatrick Limited and Brett Aggregates Limited have agreed to provide a warranty to the Council, together with Surrey County Council and other affected landowners and developers, to cover surveying and (if necessary) treating and/or removing any further Japanese Knotweed arising from the use of such aggregates on site. This warranty will be insurance backed by Environet UK Limited who carried out the remediation works, for a period of 10 years. This warranty is of benefit to the Council.

The current contracted out lease expires on 16th December 2024.

The tenant is Think One Ltd who uses the land for additional parking at the passing rent of £6,728pa payable monthly in arrears as Mesne Profits.

In order to protect the Council’s interests, the proposal is to grant a tenancy at will to cover the period following expiry whilst the terms of a new lease of the above premises are negotiated.

If you have any queries, then please contact Emma Guy who will be happy to provide further information.

To approve the variation of the lease of 11 Woodbridge Meadows let to DW Elson, DPA Williams and MC Williams dated 31/12/93 in line with the following terms and conditions:

To Extend the currently permitted B1/B2/B8 uses to include Class E (d). This allows indoor sport in addition to industrial &, warehouse uses. This is in line with changes to the Use Classes Order where industrial and indoor sport are now both under the new class E.

The applicant has agreed to pay our legal costs plus a premium sum of £1,000.

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

To provide a IT system to manage the Housing registers, CBL , Homelessness processes.

To enter into a contract with hdp Assocates Limited for their professional building consultancy services as set out in their quote dated 8 November 2024

A mini competition was conducted under Lot 2b Commercial Landlord & Tenant Service – Rent Reviews (Retail). Bidders were asked to price for reporting on the rent review potential, carrying out a formal red book valuation and negotiating with the Tenant to ensure the Council achieves best value.
Scoring was 50% price and 50% technical.
Only 2 suppliers responded to the mini competition – Owen Isherwood and Vail Williams.
After reviewing the 2 responses and assessing their bids, Vail Williams were placed 1st.

o provide a grant to SAHA to deliver Clinical Support and Art therapy to residents. MHCLG officers have visited the scheme for vulnerable residents and approved the use of the grant for this purpose.

The existing floor tiles within the stairwells and lift foyers have failed slip tests and are currently a slip hazard and H&S risk. The works are to carry out the installation of a non-slip Sika Staircoat Reinforced Waterproofing System to all stairwells & lift foyers on all levels 1 – 7, including the Sainsbury’s link bridge on Levels 5 & 6. The thresholds to the existing steel doors may also need to be adjusted to allow for the new anti-slip coating which is to be applied over the existing floor tiles.

The structural repairs to the corbels at York Road are a H&S risk.
There are three broken corbels which put the structure at a risk of instability and collapse. The repair works are to include concrete and rebar repairs to three locations within York Road. The locations are 2 no. positions on level 5 and 1 no. position on level 7. To repair the corbels an initial temporary and heavy-duty propping system will be required to support the corbels and the surrounding structure whilst the repair works are taking place.

The Council’s tenant BC BBU Ltd of 5 Woodbridge Meadows Industrial Estate has requested that they be given a licence to allow the subletting of the property.

The details of the subletting to PORSCHE RETAIL GROUP LIMITED (Company Registration Number 00220221) Ltd are as follows:

Sublease: 2 years with Landlord rolling break after 12 months on 3 months’ notice at any time
Rent: £100,000pa
Use: for temporary parking use to support dealership facility.

The Council cannot unreasonably withhold or delay consent for such sub-letting.

If you have any queries, then please contact Charles Wood who will be happy to provide further information.

To approve the renewal of the lease of outdoor seating area outside of Rodboro Building to JD Wetherspoon in line with the following terms and conditions:

For grant of a renewal lease the rent will be £5,000pa, which in accordance with the Council’s General Disposal Consent powers, provides the ‘best consideration reasonably obtainable’ where the proposed term exceeds seven (7) years.

The agreed term is 25 years, co-terminus with the Tenant’s lease of the Bar and Restaurant in Rodboro Building. There is a a Landlord break on 6 months’ notice at any time after the 3rd anniversary to allow for the public realm and flood prevention works that the Council propose to the adjacent Theatre Square.

The rent will be payable quarterly in advance and subject to a fixed increase of 7.5% every fifth anniversary.

If you have any queries, then please contact Emma Guy who will be happy to provide further information.

To enter into the Deed of Grant of easements for underground electric lines at Guildford Lido, Lido Road, Guildford, GU1 1HB

The tenants of the property have confirmed that they wish to proceed with the purchase of the property in accordance with the right to buy legislation and at the purchase price set out in the offer notice dated 23 April 2024.

Extension of printer maintenance, toner and support contract for 12 months

The demolition of 30 Woking Road is required to provide a clear site ahead of development. GBC Procurement advised that a Direct Award would be the best value for money option given the scale of the project.

Procurement of additional laptops for organisation use (Officer/Councillor devices)