Agenda

Annual Meeting Part 2 (Selection), Council - Monday, 12th May, 2025 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services and Elections Manager Tel: (01483) 444102

Media

Items
No.	Item
1.	Apologies for absence Additional documents: Webcast for 1.
2.	Disclosures of interest To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Councillor Code of Conduct. Additional documents: Webcast for 2.
3.	Minutes PDF 42 KB To confirm, as a correct record, the minutes of the extraordinary meeting of the Council held on 22 January, the Budget meeting held on 5 February, and the extraordinary meetings held on 19 March and 16 April 2025. Additional documents: Item 03 (1) - Draft Council Minutes - App 1 - 22 January 2025 , item 3. PDF 123 KB Item 03 (2) - Draft Council Minutes - App 2 - 5 February 2025 , item 3. PDF 207 KB Item 03 (3) - Draft Council Minutes - App 3 - 19 March 2025 , item 3. PDF 112 KB Item 03 (4) - Draft Council Minutes - App 4 - 16 April 2025 , item 3. PDF 97 KB Webcast for 3.
4.	Mayor's Communications To receive any communications or announcements from the Mayor. Additional documents: Webcast for 4.
5.	Announcements from the Statutory Officers To receive any announcements from the Head of Paid Service, Chief Finance Officer and/or Monitoring Officer. Additional documents: Webcast for 5.
6.	Planning Committee: Public Speaking, Terms of Reference and Protocols PDF 103 KB View the background to item 6. Additional documents: Item 06 (1) - Planning Ctte Public Speaking ToR and Protocols - App 1 - Table of Amendments , item 6. PDF 90 KB Item 06 (2) - Planning Ctte Public Speaking ToR and Protocols - App 2 - Existing PiP Protocol , item 6. PDF 640 KB Item 06 (4) - Planning Ctte Public Speaking ToR and Protocols - App 4 - Terms of Reference , item 6. PDF 62 KB Webcast for 6.
7.	Proposed Guidance for Members on Gifts and Hospitality PDF 60 KB View the background to item 7. Additional documents: Item 07 (1) - Proposed Guidance for Members on Gifts and Hospitality - App 1 , item 7. PDF 77 KB Item 07 (2) - Proposed Guidance for Members on Gifts Hospitality - App 2 - Register form , item 7. PDF 44 KB Webcast for 7.
8.	Employee Code of Conduct PDF 58 KB View the background to item 8. Additional documents: Webcast for 8.
9.	Shared Legal Services and Information Governance functions between Waverley Borough Council and Guildford Borough Council PDF 125 KB View the background to item 9. Additional documents: Item 09 (1) - Shared Legal and Information Governance Services - App 1 - Team Structure WBC , item 9. PDF 64 KB Item 09 (2) - Shared Legal and Information Governance Services - App 2 - Team Structure GBC , item 9. PDF 116 KB Webcast for 9.
10.	Appointment of Committees 2025-26 PDF 119 KB Additional documents: Item 10 (1) - Appointment of Committees 2025-26 - App 1 - Terms of Reference of Committees , item 10. PDF 330 KB Item 10 (2) - Appointment of Committees 2025-26 - App 2 - Numerical Allocation of Seats , item 10. PDF 47 KB Webcast for 10.
11.	Appropriation of Housing Revenue Account Land at 16 Mangles Road, Guildford PDF 216 KB Additional documents: Item 11 (1) - Appropriation of 16 Mangles Road Guildford - App 1 - plan , item 11. PDF 251 KB Item 11 (2) - Appropriation of 16 Mangles Road Guildford - App 2 - draft application , item 11. PDF 98 KB Webcast for 11.
12.	Supplementary Agenda Pack No. 1 - Appendix 3 to Item 6 PDF 762 KB Additional documents: Webcast for 12.
13.	Supplementary Agenda Pack No. 2 - Order of Proceedings PDF 272 KB Additional documents: Supp Agenda Pack No. 2 - App 1 - Nominations 2025-26 , item 13. PDF 190 KB Supp Agenda Pack No. 2 - App 2 - Cllr Champions activities 2024-25 , item 13. PDF 170 KB Webcast for 13.