Agenda and decisions

Executive - Thursday, 31st October, 2024 6.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: Carrie Anderson, Senior Democratic Services Officer 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

2.

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

Additional documents:

3.

Minutes pdf icon PDF 98 KB

To confirm the minutes of the meeting of the Executive held on [date].

Additional documents:

Decision:

The minutes of the meeting held on 3 October 2024 were confirmed as correct.  The Chairman signed the minutes.

4.

Leader's Announcements

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5.

Procurement of contract for provision of Servicing Domestic Boilers (East Area) pdf icon PDF 98 KB

Additional documents:

Decision:

Decision:

Authorised the entering into of a contract with T.S.G. Building Services Plc.  under Fusion 21 Framework Heating, Renewables, and Electrical Framework Lot 1 for the appointment of contractor for Servicing of Domestic Boilers with a financial cap of £1.3 million pounds for a term of 1 year.

 

Reason(s):

The Council is preparing a tender for a longer-term contract which is envisaged to be awarded in 12 months period. The current contract is being delivered by same contractor T.S.G. Building Services Plc. It is imperative that whilst the council is preparing for a long-term contract, the regulatory service of Domestic Boiler Servicing is provided continuously. Any new contractor will need a 3-month mobilisation period and considering that new long-term contract will be ready for execution in 12 months’ time, continue of the incumbent supplier becomes imperative. 

 

Additionally, the costs for demobilisation of current contractor and cost of system integration and mobilisation of new contract for a short period would outweigh any benefit from bringing in any potential new supplier.

 

Value for money is demonstrated by continuity of the service (via incumbent supplier T.S.G. Building Services Plc) under a compliant call off contract against Fusion 21 Framework Heating, Renewables, and Electrical Framework Lot 1.

 

Other options considered and rejected by the Executive:

 

If we do not enter into a contract, the Council will fail in providing its statutory Gas and Boiler Servicing requirements. This presents a significant risk to the Council given the risk involved in not servicing a boiler to Health and Safety and duties of the council.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

 

None.

 

 

6.

Purchase of Ex-GBC Property pdf icon PDF 91 KB

Additional documents:

Decision:

Decision:

Agreed to purchase the long leasehold interest of 42 Round Hill Way for £262,000 and enter into a settlement agreement. 

 

Reason(s):

The Council already have an obligation for the structural repairs to the property and as such has a liability in relation to this property as it suffers from significant structural defects.

 

To take ownership of the property will enable the property to be put back to the most appropriate use within the HRA. 

 

Other options considered and rejected by the Executive:

 

Do not purchase property – legal action has been threatened which brings high risk of substantial damages for disrepair and legal costs, a court order requiring the Council to carry out the works of repair, and damage to reputation.

 

Do the Works – doing the works will not remove the risk of a claim in damages for historical losses suffered by the leaseholder and will mean that the property remains in private ownership.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

 

None.