Agenda and decisions

Executive - Thursday, 24th November, 2022 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services & Elections Manager 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

Apologies for absence were received from the Deputy Leader, Councillor Joss Bigmore, and Councillor George Potter, Lead Councillor for Climate Change.

2.

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

 

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

 

Additional documents:

Decision:

There were no declarations of interest.

3.

Minutes pdf icon PDF 92 KB

To confirm the minutes of the meeting of the Executive held on 27 October 2022.

Additional documents:

Decision:

The minutes of the meeting held on 27 October 2022 were confirmed as a correct record. The Chairman signed the minutes.

4.

Leader's Announcements

Additional documents:

Decision:

The Leader made the following announcements:

A wonderful day was enjoyed last Sunday at the Festive Family Fun Day with its huge programme of free family fun, performances and activities. Thanks were given to everyone who joined to celebrate the start of the festive season. Everyone was directed to social media channels and the Visit Surrey web site for more festivities in Guildford up until 5 January.

Carers’ Information Fair at the Hive. There was a free event for Surrey’s unpaid family and friend carers this Saturday between 10am and 2pm at The Hive. The event was organised by Action for Carers in Surrey. The event would provide an opportunity for people to celebrate Carers’ Rights Week. Unpaid carers registered with Action for Carers could get a 50% discount code for the honey pot café at the hive

White Ribbon Campaign for Domestic Abuse. This year’s White Ribbon campaign starts on 25 November. The date is designated by the United Nations as the International Day for the Elimination of Violence Against Women. It would be followed by 16 days of activism, concluding on Human Rights Day on 10 December.

Guildford & Waverley Business Question Time was a free networking event for the local business community. The aim of the evening was to explore immediate concerns in terms of the cost-of-living crisis, energy security, climate change, recruitment, post-Brexit trade and other national and local challenges. The event would be held from 5:00pm on Monday 12 December 2022 at Charterhouse School in Godalming and chaired by local broadcaster, Peter Gordon. The question panel of key business leaders included Strategic Director of Place, Dawn Hudd and places could be reserved via Eventbright:
Guildford & Waverley Business Question Time Tickets, Mon 12 Dec 2022 at 17:00 | Eventbrite

Christmas Fair at the Hive on Saturday 10 December between 11am to 2pm would include Christmas stalls, Santa's grotto, chestnuts on the fire, and music from Get Plucky Ukulele Group and Rhythm of Voice Community Choir.

The annual Christmas Bereavement Service at the Crematorium would be held on Tuesday 6 December?at 6.30pm. There would be?carols,?readings?and a chance to light a candle in memory of loved one.

The government wanted the UK to be the best place for veterans to live in the world. The Veterans' Survey would gather views from the UK veteran community on how to shape future services. The Council was encouraging UK veterans and their families living in our borough to complete the online survey on the Office of National Statistics web site. 

The Council was considering building a trim trail in Shalford Park and would like people’s feedback on the style and location. The Shalford survey would run until 8 January 2023. Search Shalford Survey on the Council’s  website to complete the online survey

The Farmers Market would return on Tuesday 6 December on the High Street (every first Tuesday of the month)

Finally, Guildford Children’s Business Fair had taken place last Saturday. Young entrepreneurs aged 7-17,  ...  view the full decision text for item 4.

5.

To consider any recommendations from the Overview and Scrutiny Committee pdf icon PDF 72 KB

Additional documents:

Decision:

The intention of the report was to collate and track progress of all recommendations made by the Overview and Scrutiny Committee to the Executive throughout the year, and to log the Executive decisions on the submitted matters.

The Executive noted the report and that there had been no updates since the previous meeting.

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6.

Parish Council's Concurrent Functions Grant Aid Applications for Assistance 2023-24 pdf icon PDF 84 KB

Additional documents:

Decision:

Decision:

1.    That the grant budget for 2023-24 be set at £90,000, subject to final confirmation at budget council in February 2023.

2.    That future years’ budget from 2024-25 be reviewed in consultation with parish councils.

3.    That the parish council requests for grant aid for 2023-24, as set out in Appendix 3 to the report, be approved.

Reason(s):

1.    to assist parish councils with expenditure on concurrent function schemes in 2023-24.

2.    to enable parish councils to take account of financial assistance from Guildford Borough Council when calculating their precept requirements for 2023-24.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

 

7.

Supplementary Estimate for funds in respect of planning appeals relating to Member overturn decisions pdf icon PDF 92 KB

Additional documents:

Decision:

Decision:

1.    That the need for a supplementary estimate for the Development Management service of £535,000 to cover the payments required to defend three significant appeals relating to Member overturn decisions which were subsequently heard at either public inquiry or as a hearing, be noted.

 

2.    That full Council (6 December 2022) be recommended to note the report and to approve the supplementary estimate.

Reason(s):

To ensure robust defence of planning appeals resulting from Member overturn decisions.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

 

8.

Development Management Establishment Review pdf icon PDF 127 KB

Additional documents:

Decision:

Decision:

1.    That a supplementary budget for this financial year 2022-23 for the Development Management service of £465,400 and £15,800 for the Customer Case and Parking Service to provide additional resources and support to address the back log of planning applications and ensure the delivery of a robust service, be approved.

 

2.    That additional funding for the next financial year 2023-24 for the Development Management service of £387,700 and £100,420 for the Customer Case and Parking Service to provide additional resources and support, be approved.

Reason(s):

To ensure the return to a robust and customer focused Development Management function and to ensure that we can meet Key Performance Indicators and reduce the threat of Designation.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

9.

Guildford Joint Committee pdf icon PDF 110 KB

Additional documents:

Decision:

Decision:

1.  That the transfer of all the Borough Council’s executive and advisory functions from the Guildford Joint Committee’s remit, as set out in the Joint Committee Constitution, be approved with immediate effect, and that those functions revert back to being delegated to the Executive.

 

2.  That full Council, on 6 December 2022, be asked to approve the transfer of all the Borough Council’s non-executive functions relating to public rights of way from the Guildford Joint Committee’s remit, as set out in the Joint Committee Constitution, and that those functions be delegated back to the Lead Specialist – Legal.

Reason:

To enable the Council to consider its position in light of the withdrawal of all County Council functions from the Guildford Joint Committee.

Other options considered and rejected by the Executive:

Option 1: Subject to the agreement of both the Executive and full Council, the Council could decide not to withdraw GBC functions and to continue with the Joint Committee arrangement with SCC until the expiry of the six months’ notice given by SCC (not beyond 30 April 2023).

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

10.

Selection of Mayor and Deputy Mayor 2023-24 pdf icon PDF 70 KB

Additional documents:

Decision:

Decision:

To recommend to Council on 6 December 2022:

 

That, subject to the outcome of the Borough Council elections in May 2023, the Deputy Mayor, Councillor Masuk Miah be nominated for the Mayoralty of the Borough for the 2023-24 municipal year.

Reason:

To make early preparations, subject to the outcome of the Borough Council elections in May 2023, for the selection of the Mayor and Deputy Mayor for the municipal year 2023-24.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

 

 

 

 

 

 

 

 

 

Reason for Recommendation: