Agenda and decisions

Executive Shareholder and Trustee Committee - Tuesday, 23rd November, 2021 6.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services Manager 


No. Item


Apologies for absence and notification of substitutes

Additional documents:


There were no apologies for absence.


Disclosure of interests

In accordance with the Councillors’ Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.


Additional documents:


There were no disclosures of interest.


Minutes pdf icon PDF 193 KB

To confirm the minutes of the meeting of the Committee held on 24 August 2021 as a correct record.

Additional documents:


The minutes of the meeting held on 24 August 2021 were confirmed as a correct record. The Chairman signed the minutes.


Structural Repairs to Foxenden Tunnels pdf icon PDF 225 KB

Additional documents:




That the Foxenden Tunnels be mothballed, subject to undertaking annual inspections to ensure its continuing safety, and that the position be reviewed in three years’ time.




The decision was based on a financial analysis of the cost of repairs, the likely rental income and potential loss of income from parking to provide safe access to support a commercial letting.


Other options considered and rejected by the Committee


1.       Increase the existing budget by a further £190,000 to enable the repair work as originally envisaged to be undertaken.

2.       Increase the existing budget by a further £120,000 to enable the bare minimum repair work to be implemented but without the potential for further use.

3.       To make a review of the position in five years’ time.

Details of any conflict of interest declared by the Chairman or members of the Committee and any dispensation granted: