Agenda and minutes

Joint Executive Advisory Board - Tuesday, 10th May, 2022 7.00 pm

Venue: This meeting will be held via MSTeams

Contact: Andrea Carr, Committee Officer Tel no: 01483 444058  Email:


No. Item


Election of Chairman for the Meeting

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The Joint Executive Advisory Board (JEAB)




that Councillor Ruth Brothwell be elected as Chairman for this meeting.



Apologies for Absence and Notification of Substitute Members

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Apologies for absence were received from Councillors Paul Abbey, Jon Askew, Christopher Barrass, Colin Cross, Graham Eyre, Angela Goodwin, Will Salmon and Catherine Young.  There were no substitutions.



Local Code of Conduct and Notification of Disclosable Pecuniary Interests

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any Disclosable Pecuniary Interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

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There were no declarations of disclosable pecuniary or non-pecuniary interests.



Minutes pdf icon PDF 369 KB

To confirm the minutes of the meeting of the Joint Executive Advisory Board (EAB) held on 10 January 2022.

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Subject to the substitution of the word ‘Crematorium’ for the word ‘Cemetery’ in minute number 49 relating to the Memorial Wall, the minutes of the meeting of the Joint Executive Advisory Board held on 10 January 2022 were confirmed as a correct record, and would be signed by the Chairman at the earliest opportunity.



Submission of Local Plan: Development Management Policies pdf icon PDF 407 KB

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The Joint EAB was invited to consider the Submission Local Plan: Development Management Policies.  The Lead Councillor with portfolio responsibility for Strategic Planning introduced the Plan, which was the second part of the Borough’s overall Local Plan.  Once adopted the Plan would, together with the adopted Local Plan: Strategy and Sites document, fully supersede the existing Local Plan 2003 and become part of the Council’s Development Plan.  The Plan provided the more detailed policies to be utilised by Development Management in the determination of planning applications and contained chapters relating to housing, economy, protection, design, and infrastructure.  The Plan had been considered by the Local Plan Panel on two occasions and been subject to a Regulation 19 public consultation.


In his introduction to the Plan, the Lead Councillor invited comments thereon from the Joint EAB, drawing attention to the fact that it consisted of a suite of policies that were interdependent to a certain extent and that individual policies should not be considered in isolation.  The Joint EAB was advised that there were three main response options open to councillors, namely to:


1.           Support the recommendation in the covering report to the Executive that the Plan be approved for submission to the Secretary of State for examination in public by an Inspector.

2.           Seek significant modifications to the policies within the Plan, which would require a further Regulation 19 public consultation delaying adoption and implementation of the Plan.

3.           Suggest minor amendments as improvements to the Plan, which could be submitted to officers and the Inspector for consideration without incurring the need for a further public consultation exercise.


Having discussed the Plan, the Joint EAB agreed to support option 3 and requested that the following suggested minor alterations be put forward for consideration as improvements to the Plan and that the other related points be noted:


a)           With regard to Policy D14: Carbon Emissions from Buildings, the terminology be strengthened from the word ‘encourage’ to ‘expect’ to add more weight to the policy and reflect possible future climate change scenarios.  However, this would need to be balanced against any associated viability implications such as a reduction in affordable housing provision.

b)           Whilst passive heat control measures are supported, the possible need in some developments for mechanical methods to tackle overheating, such as conventional air conditioning, be recognised in the Plan.

c)           The sharing of the Plan with Waverley Borough Council and possible future collaboration in this area is welcomed.

d)           In relation to Policy H8: First Homes, there is concern that this policy, in conjunction with first homes being the Government’s preferred discounted market tenure needing to account for at least 25% of all affordable housing units, will lead to limited availability of affordable social rented housing.

e)           Regarding Policy D9: Residential Infill Development Proposals, some of the definitions do not appear to accord fully with sections of the Borough’s Local Plan: Strategy and Sites document and this should be rectified.

f)            The proposed implementation of minimum garage  ...  view the full minutes text for item 55.