Agenda and minutes
Venue: Remote Meeting via Microsoft Teams
Contact: Andrea Carr, Committee Officer Tel no: 01483 444058 Email: andrea.carr@guildford.gov.uk
Note: As a member of the public, you can dial into the meeting using: 0203 855 4748 ID: 524 198 582#. This will enable you to hear the live meetings proceedings only. As a fail safe, please pre-fix the number shown above with 141 to ensure your personal telephone number is not shown online. Please check with your phone provider to ensure the 141 functionality works as you may need to restrict your number from within your phone's settings. You can also view this meeting live by copying and pasting the following link into your browser: https://guildford.public-i.tv/core/portal/webcast_interactive/495419
Media
No. | Item |
---|---|
Election of Chairman Additional documents: Minutes: The Joint Executive Advisory Board (EAB)
RESOLVED
that Councillor Angela Goodwin be elected as Chairman for this meeting.
Following her announcements, the Chairman drew the Joint EAB’s attention to the Late Sheet which explained the differing roles of EABs and Overview and Scrutiny. |
|
Apologies for Absence and Notification of Substitute Members Additional documents: Minutes: Apologies for absence were received from Councillor Dennis Booth. Councillor Tony Rooth was present as a substitute for Councillor Dennis Booth. |
|
Local Code of Conduct and Notification of Disclosable Pecuniary Interests In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any Disclosable Pecuniary Interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must withdraw from the meeting immediately before consideration of the matter.
If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.
Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter. Additional documents: Minutes: There were no declarations of disclosable pecuniary interests or non-pecuniary interests. |
|
To confirm the minutes of the meeting of the Joint Executive Advisory Board held on 9 January 2020. Additional documents: Minutes: The minutes of the meeting of the Joint EAB held on 9 January 2020 were confirmed as a correct record, and would be signed by the Chairman at the earliest opportunity. |
|
Review of Executive Advisory Boards (EABs) PDF 248 KB Additional documents:
Minutes: The Lead Councillor for Service Delivery introduced a report inviting the Joint EAB to resume consideration of future options for the configuration of EABs as a second stage to the earlier review which took place during the latter part of 2018/19 and in response to previous feedback from the Local Government Association corporate peer challenge review of December 2017 and the Council’s governance reviews of recent years.
As a reminder and for the benefit of newer councillors, the report summarised the background to the earlier work which stemmed from an officer review of the effectiveness of EABs which took place in the latter part of 2018/19 leading to the formulation of recommendations in respect of reconfiguring the EABs and introducing measures to strengthen the Forward Plan process. In response to these recommendations, the Council established a councillor task and finish group to consider the recommendations and report its findings to the EABs and Council before any related decisions were made.
Having considered the group’s subsequent findings, Council made some resolutions concerning work programming, the Forward Plan and the configuration of EABs. The most notable resolutions were that the existing arrangement of the two EABs be retained for the time being whilst the Forward Plan process was strengthened pending review following the Borough Council Elections in May 2019 to ascertain whether changes to the Forward Plan process and/or EAB structure were required. This subsequent review was to be carried out within 12 months of the Elections.
As this 12 month period had now elapsed, the Joint EAB was invited to carry out the second phase of the review of the structure and remit of the EABs. A related questionnaire had been prepared to gather councillors’ views to inform this process and an analysis of the responses was appended to the report. Taking account of the findings of the councillor questionnaire, the report recommended that the Joint EAB make such recommendations to full Council in respect of the future structure and remit of EABs as it deemed appropriate. Although the recommendations would be considered initially by the Executive, councillors were advised that in the event that their recommendations required significant Constitutional changes, these would also require review by the Corporate Governance and Standards Committee as custodian of the Constitution, prior to referral to Council for approval.
The following points and views arose from related comments and discussion involving members of the Joint EAB:
· The EABs missed opportunities to have an initial input into policy development as they were not consulted at a sufficiently early stage to offer meaningful advice to the Executive. · There needed to be better communication and dialogue between EABs and the Executive / lead councillors. · There was a lack of confirmation of final agreement of the EABs’ views and advice to the Executive and an absence of feedback from the Executive following submission of those views and advice. Therefore the recommendations from each EAB meeting should be clearly iterated in the minutes and included in the relevant Executive papers, ... view the full minutes text for item 5. |
|
Late Sheets Additional documents: |