Agenda, decisions and minutes

Executive Shareholder and Trustee Committee - Tuesday, 4th January, 2022 6.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB

Contact: John Armstrong, Democratic Services & Elections Manager

Media

Items
No.	Item
20.	Apologies for absence and notification of substitutes Additional documents: Webcast for 20. Decision: There were no apologies for absence. Minutes: There were no apologies for absence.
21.	Disclosure of interests In accordance with the Councillors’ Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter. If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting. Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter. Additional documents: Webcast for 21. Decision: There were no disclosures of interest. Minutes: There were no disclosures of interest.
22.	Minutes PDF 183 KB To confirm the minutes of the meeting of the Committee held on 23 November 2021 as a correct record. Additional documents: Webcast for 22. Decision: The minutes of the meeting held 23 November 2021 were confirmed as a correct record. The Chairman signed the minutes. Minutes: The minutes of the meeting held 23 November 2021 were confirmed as a correct record. The Chairman signed the minutes.
23.	Guildford Borough Council Holdings: Appointment of Directors PDF 214 KB View the background to item 23. View the decision for item 23. Additional documents: Webcast for 23. Decision: Decision The Committee: 1. Appointed the following Directors to the Board of Guildford Borough Council Holdings Limited for the terms specified: a. Andrew Hodges for a term expiring on 27 April 2024 b. Dennis Paul for a term expiring on 28 April 2024 c. Ian Doyle for a term of 4 years expiring on 3 January 2026 2. Ratified all decisions made by the Company over the past 18 months. Reason: To fulfil the Council’s corporate governance duties in respect of its subsidiary company. Other options considered and rejected by the Committee None. Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None. Minutes: On 29 November 2021 the Board of Directors for Guildford Borough Council Holdings Limited (the “Holding Company”) called a meeting whereby Tom Hunt, the only Director, made the decision to request that the Council appoint further directors in accordance with the Holding Company’s Articles of Association. Accordingly, the Committee RESOLVED: (1) That the following Directors be appointed to the Board of Guildford Borough Council Holdings Limited for the terms specified: a. Andrew Hodges for a term expiring on 27 April 2024 b. Dennis Paul for a term expiring on 28 April 2024 c. Ian Doyle for a term of 4 years expiring on 3 January 2026 (2) That all decisions made by the Holding Company over the past 18 months be ratified Reason: To fulfil the Council’s corporate governance duties in respect of its subsidiary company.