Agenda, decisions and minutes

Apologies for absence were received from Councillor Michael Illman.  Councillor Geoff Davis was present as a substitute for Councillor Michael Illman.

Apologies for absence were received from Councillor Michael Illman.

In accordance with the Councillors’ Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

There were no disclosures of interest.

There were no disclosures of interest.

To confirm the minutes of the meeting of the Committee held on 26 September 2017 as a correct record.

The minutes of the meeting of the Executive Shareholder and Trustee Committee held on 26 September 2017 were agreed as a correct record, and signed by the Chairman.

The minutes of the meeting of the Executive Shareholder and Trustee Committee held on 26 September 2017 were agreed as a correct record, and signed by the Chairman.

Following the completion of the refurbishment and extension of the Woodbridge Road Sportsground Pavilion, the Committee, acting on behalf of the Council in its role of Sole Trustee of the Woodbridge Road Sportsground Charity, was invited to consider options for the naming of the Pavilion.

The name needed to support the objects of the charitable trust, which was to manage the venue for outdoor sports, recreation and ancillary activities and to further the charity which offered a number of name combinations relating to the charitable trust’s registered name of the ‘Guildford Sportsground’.  The Pavilion had sponsorship potential which the Council was exploring with its sponsorship partner and therefore the name needed to be attractive to a potential sponsor.

Naming options were to leave the venue under its charitable trust name of ‘Guildford Sportsground’, name the Pavilion or a room after the person nominated by Guildford Cricket Club (see minute number 11), name the Pavilion or a room after Sir Harry Waechter, the original donor of the site, or one of the following names:

(a)             The Guildford Pavilion

(b)             Guildford Sports Pavilion

(c)             Guildford Cricket Pavilion

(d)             Guildford Sportsground Pavilion

(e)             Guildford Sportsground

The officers recommended that either options (a) The Guildford Pavilion, (b) Guildford Sports Pavilion or (e) Guildford Sportsground were used as they reflected the charitable trust’s purposes and gave flexibility to enable a potential major sponsor to add their company to the name in the future.

There was a proposal that the Parks and Landscape Manager be authorised, in consultation with the Leader of the Council, to approve any future change in the name of the Pavilion at Woodbridge Road Sportsground.

RESOLVED:

(1)             That the Woodbridge Road Sportsground Pavilion be named ‘The Guildford Pavilion’.

(2)             That the Parks and Landscape Manager be authorised, in consultation with the Lead Councillor, to name individual rooms / areas within The Guildford Pavilion.

(3)             That the Parks and Landscape Manager be authorised, in consultation with the Leader of the Council, to approve any future change in the name of The Guildford Pavilion.

Reasons for Recommendation:

To fulfil the role of sole trustee in considering a name for the refurbished Pavilion and to further the purposes of the Trust.

The reason for considering this matter in private is due to the likely disclosure of exempt information as defined in paragraph 2 of Part 1 of Schedule 12A to the Local Government Act 1972, which is information likely to reveal the identity of an individual.

The Executive is therefore asked to consider passing the following resolution:

         "That under Section 100A(4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 2 of Part 1 of Schedule 12A to the Act.”

The Committee

RESOLVED:

That under Section 100A(4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting in respect of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 2 of Part 1 of Schedule 12A to the Act.

As part of the process of naming the refurbished and extended Woodbridge Road Sportsground Pavilion, the Committee considered a request from Guildford Cricket Club to name the Pavilion which had been currently declined pending further discussion and as the suggested name did not comply with the Council’s practice of naming buildings, streets etc.  It was suggested that the trustee may wish to consider naming a room in the Pavilion after the person nominated by the Club as an alternative measure to the request received.