Agenda and decisions

Executive Shareholder and Trustee Committee - Monday, 20th March, 2023 6.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services & Elections Manager 


No. Item


Apologies for absence and notification of replacements

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Disclosure of interests

In accordance with the Councillors’ Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.


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There were no declarations of interest.


Minutes pdf icon PDF 57 KB

To confirm the minutes of the meeting of the Committee held on 22 September 2022 as a correct record.

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The minutes of the meeting held 22 September 2022 were agreed as correct. The Chairman signed the minutes.


Arundel House (Hamilton Fellowes) pdf icon PDF 68 KB

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1.    Agreed to the appointment of Guildford Borough Council as a trustee of Arundel House (Hamilton Fellowes); and

2.    Delegated authority to the Joint Strategic Director of Transformation to arrange for an Officer to attend the Trustee meetings and take day to day decisions about the operation of the Charity and any applications made to the Charity


To fulfil the Council’s governance duties in respect of land it is holding on trust. 

Other options considered and rejected by the Executive:

Refuse the appointment and further consideration will need to be given to transfer of the land to a trustee of the charity. 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: