Agenda, decisions and minutes
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Media
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Apologies for absence and notification of substitutes Additional documents: Decision: Apologies for absence were received from Councillor John Redpath and Councillor Tim Anderson attended as a substitute. Minutes: Apologies for absence were received from Councillor John Redpath and Councillor Tim Anderson attended as a substitute. |
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Disclosure of interests In accordance with the Councillors’ Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.
Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.
Additional documents: Decision: There were no declarations of interest. Minutes: There were no declarations of interest. |
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Exclusion of the Public Under Section 100A (4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of information contained in Item 4 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the 1972 Act.
Additional documents: Decision: The committee agreed that under Section 100A (4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of information contained in Item 4 on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the 1972 Act.
Minutes: The Committee
RESOLVED: That under Section 100A (4) of the Local Government Act 1972 (as amended) and Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of information contained in Item 4 on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the 1972 Act.
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Arrangements to run and manage assets related to Woodbridge Road Sportsground Charitable Trust
Decision: RESOLVED:
1. To approve the Trust property management strategy; 2. To approve the submission of an application for exemption to the Charity Commission; 3. To authorise the Director for Service Delivery, in consultation with the Leader of the Council, to take all steps necessary to implement the decision of the Charity Commission.
Reason: To ensure that the Charity continues to operate in a manner which promotes charitable objectives whilst reducing the financial contribution of the Council.
Options considered and rejected by the Executive Shareholder and Trustee Committee: If the proposal is not put to the Charity Commission for permissions and necessary exemptions, the management of the site would revert to Guildford Borough Council, requiring the Council to repay the financial contributions made by other stakeholders and further requiring that the Council develop its own management structure, without the benefit of external support.
Details of any conflict of interest declared and any dispensation granted: None. Minutes: The Committee considered a report setting out a new management structure for the Trust with terms and conditions designed to create a financially self-sustaining venue for the community and operated in compliance with the requirements of the Charities Act 2011.
All stakeholders involved in the new structure were in agreement with the proposals. It was now necessary for the Committee to scrutinise arrangements and to indicate its approval. It was also necessary for an application to be submitted to the Charity Commission to obtain an exemption which would permit the Charitable Trustee to award a lease to the Management Company of which it was a shareholder. Without this exemption, the proposals could not be brought into effect.
The Committee were in unanimous agreement of the recommendations in the report and also the ambitions envisaged for the future of the Sportsground as a successful commercial and community venue. Concerns about the impact of Covid-19 affecting those ambitions were acknowledged, as was the case for many other venues.
Having considered the proposals in the report, the Committee
RESOLVED:
1. To approve the Trust property management strategy; 2. To approve the submission of an application for exemption to the Charity Commission; 3. To authorise the Director for Service Delivery, in consultation with the Leader of the Council, to take all steps necessary to implement the decision of the Charity Commission.
Reason: To ensure that the Charity continues to operate in a manner which promotes charitable objectives whilst reducing the financial contribution of the Council.
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