Agenda and minutes

The Sub-Committee

RESOLVED: That Councillor Jo Randall be elected chairman of the Hearings Sub-Committee for the remainder of the 2016-17 municipal year.

Apologies for absence were received from Councillors Alexandra Chesterfield and Geoff Davis.

In accordance with Council Procedure Rule 23 (j), Councillor Richard Billington attended as a substitute for Councillor Geoff Davis.

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, you must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

There were no disclosures of interest.

The Sub-Committee received the report of the Council’s Monitoring Officer on three complaints regarding the conduct of a Borough Councillor (“the Subject Member”), which had been the subject of an initial assessment and subsequent investigation. 

To assist the Sub-Committee, the following documents were appended to the Monitoring Officer’s report:

·      Code of Conduct for Councillors (Appendix 1)

·      Arrangements for dealing with Allegations of Misconduct by Councillors that applied at the time the complaints were received (Appendix 2)

·      Complaint letters (Appendix 3)

·      Response to complaints from the Subject Member (Appendix 4)

·      Assessment report (Appendix 5)

·      Independent Person’s response to the Assessment report (Appendix 6)    

·      Investigating Officer’s report (Appendix 7)

·      Proposed local resolution by Subject Member (Appendix 8)

·      Independent Person’s view on the proposed local resolution (Appendix 9)

·      Complainants’ responses to the proposed local resolution (Appendix 10)

In order to facilitate the proper consideration of the matter before them, the Sub-Committee

RESOLVED: That under Section 100A(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the consideration of matters referred to in Appendices 3 to 10 to the report (inclusive) on the grounds that this would involve the likely disclosure of exempt information, as defined in paragraph 1 of Part 1 of Schedule 12A to the Act.

Following receipt of the investigator’s report, the Monitoring Officer, after consultation with the statutory Independent Person, had sought a local resolution under paragraph 8.1 of the Council’s Arrangements for dealing with Allegations of Misconduct by Councillors.  The Subject Member had proposed a local resolution, which had been sent to each of the Complainants.  However, the Complainants had all confirmed that they did not accept the proposed local resolution. 

Under these circumstances, paragraph 8.2 of the Arrangements required the Monitoring Officer to submit the Investigating Officer’s report to the Hearings Sub-Committee for a local hearing to determine whether the Subject Member had failed to comply with the Councillors’ Code of Conduct and, if so, to determine what action to take by way of sanction.

However, under paragraph 13 of the Arrangements, the Hearings Sub-Committee had the right to depart from the Arrangements where the Sub-Committee considered it expedient to do so in order to secure the effective and fair consideration of any matter.

The Sub-Committee had been convened, therefore, for the sole purpose of deciding whether:

Having taking into account all relevant considerations, the Sub-Committee

RESOLVED:

(1)     To depart from the requirement to hold a local hearing referred  ...  view the full minutes text for item 4.