Agenda

Extraordinary Meeting, Council - Wednesday, 22nd January, 2025 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services and Elections Manager Tel: (01483) 444102

Media

Items
No.	Item
1.	Apologies for absence
2.	Disclosures of interest To receive and note any disclosable pecuniary interests from councillors. In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter. If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting. Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.
3.	Public participation To receive questions or statements from the public, the deadline for receipt of which is 5pm on Thursday 16 January 2025. As this is an extraordinary meeting, any questions or statements must relate only to the business for which the meeting has been convened. Details of any questions (including a written response to them) or requests to make statements received from the public will be set out in the Supplementary Agenda Pack which will be published on the day before the meeting.
4.	Questions from Councillors Details of any questions from councillors (including a written response to them) will be set out in the Supplementary Agenda Pack, which will be published on the day before the meeting. As this is an extraordinary meeting, questions must relate only to the business for which the meeting has been convened. The deadline for receipt of questions from councillors is 5pm on Thursday 16 January 2025.
5.	Local Partnerships Review of the Collaboration Report to follow.
6.	Gambling Act 2005: Statement of Principles 2025-28 PDF 100 KB View the background to item 6. Additional documents: Item 06 (1) - Gambling Act 2005 Statement of Principles - App 1 - Statement of Principles 2025-28 , item 6. PDF 3 MB Item 06 (2) - Gambling Act 2005 Statement of Principles - App 2 - GamCare Response , item 6. PDF 125 KB
7.	Officer Decision Making Protocol PDF 63 KB View the background to item 7. Additional documents: Item 07 (1) - Officer Decision Making Protocol - App 1 - Draft Protocol , item 7. PDF 107 KB Item 07 (2) - Officer Decision Making Protocol - App 2 - Decision making guide , item 7. PDF 78 KB
8.	Proposed Changes to the Member Code of Conduct PDF 64 KB View the background to item 8. Additional documents: Item 08 (1) - Proposed Revised GBC Code of Conduct - App 1 - LGA Model Code , item 8. PDF 291 KB Item 08 (2) - Proposed Revised GBC Code of Conduct - App 2 - Main Changes , item 8. PDF 51 KB
9.	Proposed Changes to the Arrangements for dealing with allegations of misconduct by councillors and co-opted members PDF 59 KB View the background to item 9. Additional documents: Item 09 (1) - Proposed Revised Standards Arrangements - App 1 , item 9. PDF 141 KB Item 09 (2) - Proposed Revised Standards Arrangements - App 2 , item 9. PDF 47 KB
10.	Proposed Budget Setting Procedure Rules PDF 63 KB View the background to item 10. Additional documents: Item 10 (1) - Proposed Budget Procedure Rules - App 1 - Draft Budget Procedure Rules , item 10. PDF 86 KB Item 10 (2) - Proposed Budget Procedure Rules - App 2 - Flowchart Budget Procedure Rules , item 10. PDF 49 KB
11.	Senior Staff Investigation At its meeting on 14 January 2025, the Joint Senior Staff Committee (JSSC) considered a summary of the Heminsley Law report into the senior staff investigation. The JSSC has had to adjourn its meeting to Friday 17 January 2025. This item will follow after the JSSC has concluded its meeting.
12.	Supplementary Agenda Pack No.1 (Local Partnerships Review of the Collaboration) PDF 171 KB Additional documents: Item 05 (1) - Local Partnerships Review of the Collaboration - App 1 , item 12. PDF 678 KB
13.	Supplementary Agenda Pack No. 2 (EXEMPT Agenda Item 11) View the reasons why item 13. is restricted Additional documents: Restricted enclosure 20 View the reasons why document 13./2 is restricted Restricted enclosure 21 View the reasons why document 13./3 is restricted