Agenda and decisions

Executive - Thursday, 22nd February, 2024 6.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB

Contact: Carrie Anderson, Senior Democratic Services Officer 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

2.

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

Additional documents:

3.

Minutes pdf icon PDF 101 KB

To confirm the minutes of the meeting of the Executive held on 25 January 2024.

Additional documents:

Decision:

The minutes of the meeting held 25 January 2024 were confirmed as correct. The Chairman signed the minutes.

4.

Leader's Announcements

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5.

O&S Recommendations to the Executive - Modern Slavery pdf icon PDF 68 KB

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Decision:

Decision:

The Executive formally agreed the proposed responses and the reasons for those responses as set out in the table at item 5.

Reason(s):

Modern slavery was a serious crime that violated human rights. The Council as a public body had a duty to ensure that it was not complicit in modern slavery practice by utilising contractors who were breaching the Act. Implementation of the recommendations would make the council’s processes more effective in that regard.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

6.

Freehold Disposal of Old Manor House, East Horsley pdf icon PDF 223 KB

Additional documents:

Decision:

Decision:

The Executive authorised the Executive Head for Assets and Property to auction sale the property or negotiate terms for a disposal at best consideration on the open market via private treaty, and to enter into all relevant legal documentation required to complete the transaction of the Council owned land comprising Old Manor House in return for a capital receipt.

Reason(s):

To generate a capital receipt and remove void property costs from future revenue budgets.

Other options considered and rejected by the Executive:

1          Do nothing – the Council retains the land and property in its current state. The Council will continue to incur revenue costs associated with owning and managing a large vacant property. The value of the site may depreciate as it continues to fall into disrepair.

2          Sell the long leases – the Council sells the eight flats individually on eight long leases for 125 years to persons of state pensionable age at 50% less than the market value plus a further reduction to reflect the inhabitable state of repair.

3          Transfer the asset to the HRA – for use within the HRA housing programme. The HRA has reviewed and assessed the property and has deemed it unsuitable for HRA accommodation. The associated costs to undertake the renovation, internal reconfiguration and energy performance upgrades do not make the property viable for the HRA and its ongoing housing programme.

4          Submit a planning application, develop the site and sell – Due to a lack of internal resource and the lengthy planning application process due to its Grade II Listed status, the site is not considered suitable for development by the General Fund. Furthermore, the General Fund is not in a financial position to undertake a redevelopment to put the property into a habitable state of repair for occupational use.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.