Agenda and decisions

Executive - Thursday, 5th January, 2023 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services & Elections Manager 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

2.

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

 

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

 

Additional documents:

3.

Minutes pdf icon PDF 90 KB

To confirm the minutes of the meetings of the Executive held on 23 November 2022 and 12 December 2022.

Additional documents:

Decision:

The minutes of the meetings held on 24 November 2022 and 12 December 2022 were confirmed as correct. The Chairman signed the minutes.

4.

Leader's Announcements

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5.

To consider any recommendations from the Overview and Scrutiny Committee pdf icon PDF 72 KB

Additional documents:

Decision:

The intention of the report was to collate and track progress of all recommendations made by the Overview and Scrutiny Committee to the Executive throughout the year, and to log the Executive decisions on the submitted matters.

The Executive noted the report and that there had been no updates since the previous meeting.

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6.

Infrastructure Funding Statement 2021-22 pdf icon PDF 95 KB

Additional documents:

Decision:

Decision:

1.    That the Infrastructure Funding Statement 2021-22 be approved.

2.    That authority to approve future Infrastructure Funding Statements be delegated to the Joint Executive Head of Planning Development.

Reason:

To ensure that the Council complies with the CIL Regulations to produce and publish an annual Infrastructure Funding Statement.

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

7.

Send Hill Disused Sandpit - Supplementary Estimate - Stage 2 (invasive) contamination survey pdf icon PDF 82 KB

Additional documents:

Decision:

Decision:

That a supplementary estimate of £25,000 be approved from the Budget Pressures Reserve, for the purpose of commissioning a Stage 2 (invasive) contamination land survey at the Send Hill Disused Sandpit.

Reasons:

1.    To inform a more accurate valuation of the land and generate a more detailed picture of the types of waste present.

2.     The land may be heavily contaminated and does not support service delivery.

Other options considered and rejected by the Executive:

Do nothing – The Executive could have decided on the disposal of the land without the survey and associated cost. There was a risk of possible future claims against the Council if contaminants escaped the bounds of the site. In addition, the Council would have to comply with the Occupiers Liability Act 1984.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

8.

Weyside Urban Village Financial Review pdf icon PDF 108 KB

The report is to follow.

Additional documents:

Decision:

Decision:

(1)    To note the current forecasted eventual deficit in 2033 (year 10 of the project delivery programme), as set out in exempt Appendix 1 to the report submitted to the Executive, and resulting General Fund revenue implications, noting that this is based on a number of variables outlined within Section 4 of this report (Financial Implications).

(2)    To recommend that Full Council (at its extraordinary meeting on 16 January 2023) approves the continuation of the project until officers have completed the required due diligence described in recommendations (3) and (4) below and report back to Full Council in July 2023.

(3)    To request officers to provide alternative risk assessed option appraisals other than to proceed with the original Full Council approved scheme, including all possible mitigations and alterations to the current funding and specifications, indicating by use of a range of values where specific data is not available, and a full explanation of assumptions with reasons, sufficient to enable Members to make a fully informed decision on how it wishes to proceed at Full Council in July 2023.

 

(4)    To request officers to update the project with the latest assumptions, indices and valuations and report back to the July 2023 Full Council.

 

(5)    To approve the transfer of £72.062m from the provisional capital programme to the approved capital programme for payments which the Council is obliged to make to TWUL under the TW Agreement for 2022/23 and 2023/24, for costs necessary to meet the milestones set within the Homes England HIF agreement and design cost necessary to prepare the planning application for the SCC Waste Transfer Centre and construction of the New Council Depot.

 

(6)    To delegate to the Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, and Lead Councillor for Finance and Planning Policy, authority to enter into such other contracts and legal agreements connected with the WUV as may be necessary in compliance with Procurement Procedure Rules and within the approved budget.

Reasons:

The projected deficit, and significantly wide variation and uncertainty of the outcome of this project, renders the project as no longer compliant with the Full Council approval to break even at zero cost to the Council, i.e. the project has greater or equal value to the receipts received. At this point Officers do not have Full Council authority to incur any further expenditure until councillors have considered their full options and implications. However, temporarily stopping expenditure is not realistic due to contractual commitments.

 

The recommendations will:

·      Ensure that there is sufficient understanding of the projected financial forecast of the programme.

·      Ensure that there is sufficient funding in the approved programme to cover the phase 1 & 2 infrastructure costs, SCC Waste Transfer Centre design cost, construction of the new Council Depot and the payments which the Council is obliged to make to TWUL under the Thames Water Agreement for 2022/23 and 2023/24.

·      Ensure that statutory service agreements and construction agreements can be entered into for the delivery of services and infrastructure  ...  view the full decision text for item 8.