Agenda and decisions

Executive - Thursday, 22nd September, 2022 7.30 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services & Elections Manager 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

There were no apologies for absence.

 

2.

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

 

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

 

Additional documents:

Decision:

There were no disclosures of interest.

 

3.

Minutes pdf icon PDF 83 KB

To confirm the minutes of the meeting of the Executive held on [date].

Additional documents:

Decision:

The minutes of the meeting held 25 August 2022 were confirmed as a correct record. The Chairman signed the minutes.

 

 

4.

Leader's Announcements

Additional documents:

Decision:

The Leader thanked everybody that helped organise and attend the events of the past 10 days as we mourned the passing of H M Queen Elizabeth II and mark the accession of King Charles III, with particular thanks to the Mayor, Kate Foxton, and the Civic team.

 

The Leader reminded councillors that the Household Support Fund was still open for applications until 30 September 2022.  Residents could submit one application per household and a maximum grant of up to £300 pounds per household was available.  Priority would be given to those with high needs such as households with children and pensioners.  More information and how to apply could be found on the Council’s website.

 

The Leader also reminded councillors that the deadline for applications to the next round of crowdfunding under Crowdfund Guildford was 28 September 2022.  Most recently, this source of funding had been used to fund repairs to the war memorial in Merrow which hopefully should be completed in time for Remembrance Sunday.

 

The Leader noted that the Council would be promoting its second Car Free Day on Sunday 25 September from 10am to 4.30pm

 

Finally, the Leader commented that the Guildford Design Award exhibition scheduled to take place at the Guildhall had to be cancelled following the death of H M Queen Elizabeth II.  The travelling exhibition of awards was now moving around the borough’s villages on various dates in September and October.

 

5.

To consider any recommendations from the Overview and Scrutiny Committee pdf icon PDF 72 KB

Additional documents:

Decision:

The intention of the report was to collate and track progress of all recommendations made by the Overview and Scrutiny Committee to the Executive throughout the year, and to log the Executive decisions on the submitted matters.

The Executive noted the report and that there had been no updates since the previous meeting.

 

6.

Corporate Regulatory Enforcement Policy pdf icon PDF 118 KB

Additional documents:

Decision:

Decision:

That the revised Regulatory Enforcement Policy, as set out in Appendix 1 to the report submitted to the Executive, be adopted.

 

Reason(s):

The policy provides a clear framework for the way the Council undertakes its regulatory functions and is in line with The Legislative and Regulatory Reform Act 2006 which advocates that enforcement should be carried out in a transparent, accountable, proportionate and consistent manner that is targeted only where action is needed

Other options considered and rejected by the Executive:

·         To amend the revised policy

·         To reject the revised policy; and retain the policy agreed in 2018.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

7.

Experience Guildford: Business Improvement District (BID) Ballot pdf icon PDF 72 KB

Additional documents:

Decision:

Decision:

(1)      To endorse the Experience Guildford BID Business Plan 2023-28, as set out in Appendix 2 to the report submitted to the Executive .

 

(2)      To use the Council’s 27 votes to vote in favour of the proposal to renew the experience Guildford Business Improvement District (BID) for Guildford town centre for 2023-2028.

 

(3)      To delegate the decision to vote in the BID ballot to the Leader of the Council.

 

(4)      To note the Council’s business rates levy of £38,289 per annum for 2023-28, to be accommodated within the existing overall budget.

 

Reason(s):

To secure the long-term economic prosperity of the Town Centre and to continue the effective management partnership developed over the previous 10 years.

 

Other options considered and rejected by the Executive:

To vote against the renewal of the BID.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

8.

Shaping Guildford's Future (formerly GERP) Stage 3 Funding

This report is to follow.

Additional documents:

Decision:

Decision:

(1)        To endorse the Stage 2 Shaping Guildford’s Future report and approve proceeding to Stage 3.

 

(2)        To approve the transfer of £3.070 million from the provisional to the approved capital programme to enable the Council to deliver Stage 3 of the programme.

 

(3)        To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to finalise Heads of Terms, Memorandums of Understanding, Terms of Reference, negotiate, sign and complete legal agreements relating to the Shaping Guildford’s Future programme.

 

(4)        To authorise the Joint Strategic Director of Place, in Consultation with the Lead Councillor for Regeneration, to enter into contracts and legal agreements connected with the Shaping Guildford’s Future project as may be necessary at reasonable costs within the approved budget.

 

(5)        To authorise the Joint Strategic Director of Place, in consultation with the Lead Councillor for Regeneration, to review all governance arrangements in relation to the Shaping Guildford’s Future programme.

 

Reason(s):

·       To support the delivery of the Council’s Corporate Plan (2021-2025) priorities, by delivering a proactive strategy to address the economic and physical constraints facing the town.

·       To ensure that governance arrangements around the Shaping Guildford’s Future programme remain fit for purpose

Other options considered and rejected by the Executive:

OPTION 1: To not endorse the programme and cease work, thereby delaying the delivery of a strategy to support the economic regeneration of Guildford town centre which requires flooding remediation currently blighting major sites. However, it is likely that without such a strategy, sites will remain undeveloped, or development will come forward in an uncoordinated manner and fail to address the substantial existing constraints; and deliver the overarching objectives and greater benefits achievable through a masterplan approach. If the project is abandoned, there would be £2.1m “sunk costs” to be written off.

 

OPTION 2: To commit the secured SCC grant funding to progress with the Environment Agency Flood Alleviation Scheme feasibility work only. However, without the progression of the wider masterplan work, sites will remain undeveloped, and it would be challenging for the Council to apply for additional grant funding to complement EA funding to support the delivery of the FAS. The broader development potential associated with the flood alleviation work would also not be realised.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

9.

Budget Pressures 2022-23 and Medium-Term Financial Plan

This report is to follow.

 

Additional documents:

Decision:

Decision:

(1)        To note the emerging position against the 2022/23 budget and the impact on the Council’s finances in future years.

 

(2)        To approve the high-level action plan set out in the report and to identify any further measures that should be taken.

 

(3)        To instruct officers to undertake a comprehensive mid-year review of the 2022/23 budget and to present this, and a revised Medium Term Financial Plan, to Council at its meeting on 6 December 2022.

 

Reason(s):

To ensure councillors are aware of the emerging  budget pressures.

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

10.

Review of Councillors' Allowances - Proposed appointment of a Joint Independent Remuneration Panel pdf icon PDF 108 KB

Additional documents:

Decision:

Decision:

That the Executive recommends to Council (11 October 2022):

(1)        That the Council agrees to establish jointly with Waverley Borough Council a Joint Independent Remuneration Panel to conduct a review and make recommendations to each council on their respective scheme of allowances for councillors in 2023.

 

(2)        That the draft terms of reference of the Joint Independent Remuneration Panel, attached as Appendix 1 to the report submitted to the Executive, be approved.

 

(3)        That, subject to confirmation of their continued eligibility for appointment, Vivienne Cameron, Dennis Frost, and Gordon Manickam be appointed to the Joint Independent Remuneration Panel for a period of up to four years commencing with the 2023-24 municipal year.

 

(4)        That the Joint Executive Head of Legal and Democratic Services be authorised to advertise for candidates from the general public and a wide range of organisations, including the local business community and voluntary organisations, for the appointment of up to two other members of the Joint Independent Remuneration Panel to serve for a period of up to four years commencing with the 2023-24 municipal year, and together with the Leaders and Deputy Leaders of both councils to shortlist, interview, and recommend for selection up to two nominees for appointment to the Joint Independent Remuneration Panel.

 

(5)        That the nominees for appointment to the Joint Independent Remuneration Panel referred to in paragraph (4) above be subject to formal approval by the Council at its full council meeting in February 2023.

 

(6)       That the honorarium to be paid to each Panel member be set at £1,500, the cost of which shall be divided equally between the two councils.

 

(7)        That the proposed timetable for appointment of the Joint Independent Remuneration Panel and review of Guildford’s allowances set out in paragraph 4.13 of the report, be approved.

 

(8)       That provision be made in the 2023-24 revenue budget of £6,200 for the review of councillors’ allowances.

 

(9)       That the Joint Monitoring Officer be authorised to make all arrangements for the establishment and appointment of future independent remuneration panels, including approval of terms of reference, honoraria for panel members, and timetables for appointment and reviews of allowances.

 

Reason:

To comply with the requirements of The Local Authorities (Members’ Allowances) (England) Regulations 2003.

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

11.

Draft Timetable of Council and Committee Meetings for 2023-24 pdf icon PDF 81 KB

Additional documents:

Decision:

Decision:

That the Executive recommends to Council (11 October 2022):

That the proposed timetable of Council and Committee meetings for the 2023-24 municipal year, as set out in Appendix 1 to the report submitted to the Executive, be adopted.

 

Reason:

To assist with the preparation of individual committee work programmes.

 

Other options considered and rejected by the Executive:

None

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

 

12.

Agenda Item 8: Shaping Guildford’s Future (formerly Guildford Economic Regeneration Programme Master Plan Strategy) pdf icon PDF 151 KB

Additional documents:

13.

Agenda Item 9: Budget Pressures 2022-23 and Medium-Term Financial Plan pdf icon PDF 87 KB

Additional documents:

14.

Agenda Item 8: Shaping Guildford's Future - Stage 3 Deliverables - Appendix 6 pdf icon PDF 126 KB

Additional documents:

15.

Supplementary Information Sheet pdf icon PDF 224 KB

Additional documents: