Issue - meetings

The Council considered a report on the appointment of councillors to committees for the municipal year 2023-24.  Councillors noted the political composition of the Council following the Borough Council elections on 4 May 2023, and the details of each of the political groups on the Council, which were set out in the Order Paper circulated at the meeting.

Details of the proposed committees and their respective size and terms of reference were set out in the report submitted to the Council, including details of the numerical allocation of seats on the committees to the political groups.  The Order Paper also included details of each group’s nominations to fill those seats (and substitutes where appropriate), together with the nominations for election of committee and sub-committee chairmen and vice-chairmen.

Upon the motion of the Leader of the Council, Councillor Julia McShane, and seconded by the Deputy Leader of the Council, Councillor Tom Hunt, the Council:

RESOLVED:

(1)    That, for the 2023-24 municipal year and subject to paragraph (2) below, the Council agrees to appoint the committees referred to in the table set out in paragraph 4.1 of the report submitted to the Council, and agrees their respective size referred to therein and the proposed terms of reference, as indicated in Appendix 1 to the report.

(2)         That the Service Delivery Executive Advisory Board be re-named the “Community Executive Advisory Board” and the Strategy and Resources Executive Advisory Board be re-named the “Resources Executive Advisory Board” and that their respective remits be aligned with the current Joint Management Team structure as indicated below:

“Community EAB” to cover the following service areas:

·      Communications and Customer Services

·      Community Services

·      Environmental Services

·      Housing Services

·      Regulatory Services

·      Commercial Services

“Resources EAB” to cover the following service areas:

·      Planning Development

·      Regeneration and Planning Policy

·      Assets

·      Finance

·      Legal & Democratic Services

·      Organisational Development

(3)         That the following numerical allocation of seats on committees to each political group on the Council be approved for the 2023-24 municipal year:

(4)         That the nominations for membership and (where applicable) substitute membership of the committees, Executive Advisory Boards, and the joint committees, for the 2023-24 municipal year, be approved in accordance with the wishes of the political groups as indicated below:

Corporate Governance and Standards Committee

The Council considered a report on the appointment of councillors to committees, and the election of chairmen and vice-chairmen of those committee for the municipal year 2022-23, together with a number of other appointments including the appointment of Councillor Champions for 2022-23.

Details of the proposed committees and their respective size and terms of reference were set out in the report submitted to the Council, including details of the numerical allocation of seats on the committees to the political groups.  The report included details of each group’s nominations to fill those seats (and substitutes where appropriate), together with the nominations for election of committee and sub-committee chairmen and vice-chairmen.  The Council was invited to vote on the contested elections in respect of the Chairmen of the Corporate Governance and Standards Committee (Councillors Manning and Potter having been nominated) and Planning Committee (Councillors Moseley and White having been nominated).

The report also included details of the proposed appointment of councillors and officers to the boards of Guildford Borough Council Holdings Limited, North Downs Housing Limited and Elevate Guildford Limited.

Upon the motion of the Leader of the Council, Councillor Joss Bigmore, and seconded by the Deputy Leader, Councillor Julia McShane, the Council:

RESOLVED:

(1)     That, for the 2022-23 municipal year, the Council agrees to appoint the committees referred to in the table set out in paragraph 4.1 of the report submitted to the Council, and agrees their respective size referred to therein and the proposed terms of reference, as indicated in Appendix 1 to the report.

(2)        That the following numerical allocation of seats on committees to each political group on the Council, be approved for the 2022-23 municipal year:

(3)        That the nominations for membership and (where applicable) substitute membership of the committees, Executive Advisory Boards, and the joint committees, for the 2022-23 municipal year, be approved as shown in Appendix 3 to the report and as set out below:

Corporate Governance and Standards Committee

The Council considered a report on the appointment of councillors to committees for the municipal year 2020-21. 

Details of the proposed committees and their respective size and terms of reference were set out in the report submitted to the Council, including details of the numerical allocation of seats on the committees to the political groups.  The report also included details of each group’s nominations to fill those seats (and substitutes where appropriate), together with the nominations for election of committee and sub-committee chairmen and vice-chairmen.  Details of the contested elections in respect of Committee Chairmen were set out on the Order Paper circulated at the meeting

Upon the motion of the Leader of the Council, Councillor Caroline Reeves, and seconded by the Deputy Leader of the Council, Councillor Joss Bigmore, the Council:

RESOLVED:

(1)      That, in accordance with the provisions of Regulation 4(2) of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the Council notes that Councillors Richard Billington and Marsha Moseley shall continue in their respective roles as Mayor and Deputy Mayor of Guildford for the municipal year 2020-21.

(2)      That, for the municipal year 2020-21, the Council agrees to appoint the committees referred to in the table set out in paragraph 4.1 of the report submitted to the Council, and agrees their respective size referred to therein and the proposed terms of reference, as indicated in Appendix 1 to the report.

(3)      That, until such time as the Council determines otherwise,

(a)   the Licensing Committee shall be politically balanced;

(b)   the Licensing Sub-Committee and Licensing Regulatory Sub- Committeeneed not be politically balanced.

(4)        That the following numerical allocation of seats to each political group on the Council, be approved for the municipal year 2020-21:

(5)        That the nominations for membership and substitute membership (where applicable) of the committees, Executive Advisory Boards, and the Guildford Joint Committee, together with the nominations for election of committee chairmen and vice-chairmen for the 2020-21 municipal year, be approved as set out and indicated below:

Corporate Governance and Standards Committee